Top 42 Executive Secretaries and Executive Administrative Assistants Jobs in Springfield, IL

Secretary
Illinois Education Association —Springfield, IL
- $18.67 - $28.15 an hour
- Computer literacy
- Basic math
- Office
Quick Apply
11d
Admin Assist to Director of Field Services
Illinois Education Association —Springfield, IL
- $63,872 - $74,746 a year
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
11d
Administrative Assistant - Engineering Department
Express Employment —Springfield, IL
- $22 - $26 an hour
- Full-time
- Research
- Office
- Microsoft Office
Quick Apply
3d
EXECUTIVE SECRETARY I - UMP
State of Illinois —Springfield, IL
- $4,414 - $5,926 a month
- Overtime
- Microsoft Word
- Background check
- Microsoft Excel
- Paid parental leave
- Paid holidays
8d
ADMINISTRATIVE ASSISTANT II
State of Illinois —Springfield, IL
- $6,460 - $9,337 a month
- Overtime
- Bilingual
- Background check
- Microsoft Excel
- Paid parental leave
- Paid holidays
10d
ADMINISTRATIVE ASSISTANT I - DCFS SCR - State Central Register - Administration
State of Illinois —Springfield, IL
- $5,834 - $8,307 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
1d
OFFICE ADMINISTRATOR IV
State of Illinois —Springfield, IL
- $5,127 - $7,135 a month
- Overtime
- Bilingual
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
4d
Administrative Assistant
WHKS & Co. —Springfield, IL
- $23 - $28 an hour
- Part-time
- Microsoft Outlook
- Marketing
- 5 years
Administrative Assistant II
Gateway Foundation Inc —Springfield, IL
- $19.27 - $28.12 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Wellness program
- Continuing education credits
Accounting Administrative Assistant
Solomon Colors Inc —Springfield, IL
- Full-time
- Mid-level
- Office
- Finance
10d
Paralegal/Legal Assistant/Legal Secretary
Stange Law Firm —Springfield, IL
- Full-time
- Office
- Organizational skills
- In-person
- Health savings account
- Paid holidays
8d
Executive Assistant to the Chief of Staff
Illinois House of Representatives —Springfield, IL
- From $65,000 a year
- Weekends as needed
- Google Workspace
- Mid-level
- Office
- Health savings account
- Dental insurance
Quick Apply
4d
Administrative Assistant to the Chief Communications Officer
Lincoln Land Community College —Springfield, IL
- $45,695 - $53,144 a year
- Part-time
- Computer literacy
- Writing skills
- Office
- Paid holidays
RECEPTIONIST
Illinois State Board of Education —Springfield, IL
- $38,471 - $63,050 a year
- Monday to Friday
- Microsoft Excel
- Office
- Administrative experience
Administrative Support Specialist
A & B Printing Service, Inc. —Springfield, IL
- From $18 an hour
- Full-time
- Microsoft Word
- Customer service
- Basic math
- Paid time off
Quick Apply
2d
Executive Office Administrator
Springfield Housing Authority —Springfield, IL
- $49,358 - $74,037 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
Quick Apply
Constituent Services Liaison - Executive Assistant I
Illinois Secretary of State —Springfield, IL
- From $55,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Administrative Assistant
Bisch & Son Funeral Home —Springfield, IL
- $15 - $17 an hour
- Full-time
- Word processing
- Writing skills
- Research
- Health savings account
- AD&D insurance
Quick Apply
Legal Secretary 26-05
Office of the Illinois Attorney General —Springfield, IL
- $50,004 - $63,720 a year
- Full-time
- Word processing
- Mid-level
- Office
- Disability insurance
- Health insurance
Legal Secretary 25-07
Office of the Illinois Attorney General —Springfield, IL
- $48,384 - $61,608 a year
- Full-time
- Word processing
- Mid-level
- Office
- Disability insurance
- Health insurance

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Secretary

Illinois Education Association -
Springfield, IL

Quick Apply

Job Details

$18.67 - $28.15 an hour
11 days ago

Qualifications

Computer operation
Basic math
High school diploma or GED
Driver's License
Desktop applications
Typing
Productivity software
Community relationship building
Accounting support
Stakeholder relationship building
Office phone management

Full Job Description

SECRETARY

Springfield, Illinois

This is an in-office position.

DEADLINE FOR EXTERNAL APPLICATIONS: July 6, 2026

EFFECTIVE DATE: To Be Determined

INTERVIEWS: Candidates who appear to meet the qualifications will be interviewed at a location selected by the IEA-NEA.

STAFF AUTHORITY AND RELATIONSHIPS: Directly responsible to the assigned field professional staff, assigned Director of Advocacy and Organizing and Executive Director.

POSITION DESCRIPTION: Performs a variety of complex secretarial and administrative duties of a highly responsible nature and maintains efficient office procedures and practices designed to offer greatest support to the organizing program and field office.

RESPONSIBILITIES:

Assists organizers as they implement membership recruitment programs to increase membership levels and membership engagement of diverse people and groups (e.g., race, ethnicity, gender, sexual orientation, religion, ability, employment job category and other forms of identity) in newly formed and existing locals.
Assists the organizers in their efforts to identify, recruit, and develop emerging, diverse and representative leaders.
At the direction of the organizers, assists in efforts to build organizational capacity.
At the direction of the immediate supervisor(s) and with manager approval, will work in the field to support organizing and professional staff.
Assists the organizers in gathering, organizing and analyzing data to support the work of identifying organizing potential and building strong locals.
Demonstrates in-depth problem solving and analysis skills while working well under pressure.
Provides support services, including data entry, secretarial duties and other project work, as directed by assigned professional staff.
Regularly interacts with personnel in other field offices and internal departments to research and resolve inquiries.
Assists the organizers in the planning and production of strategic communications based on messaging for issues, campaigns, and locals.
Develops and maintains an understanding of all IEA membership benefits, services and other programs including IEA philosophies, structures, policies and membership eligibility requirements.
Demonstrates a high degree of interpersonal and communication skills. Ability to engage effectively and build strategic relationships with diverse people and groups (e.g. race, ethnicity, gender orientation, religion, ability, employment job category, and other forms of identity)
Works, plans, and collaborates as part of a team.
Handles or assists in handling confidential matters, screens telephone calls and visitors, processes incoming and outgoing mail, creates documents, handles correspondence, proofreading, filing (paper and electronic), messages, and calendars. Performs all other clerical, secretarial and administrative duties of the field office as directed.
Assists in maintaining adequate office security; makes sure the office premises are attended (whenever possible) and available to members during normal working hours.
Utilizes appropriate office procedures as per the IEA-NEA Policy Manual.
Maintains a proficiency in using office machines, computer equipment, programs and software provided by IEA-NEA.
Acquires an understanding of the structure, operation and function of the IEA-NEA.

MINIMUM QUALIFICATIONS:

Minimum high school diploma, business college or college desirable;
Above average ability in keyboarding, spelling, composition, and math skills;
Capable of efficiently handling telephone requests;
Ability to work independently and in a team environment;
Knowledge and ability to perform basic office accounting functions;
Personal computer and other basic office machine experience or training, including but not limited to Microsoft Office Suite and web browsers, required;
Ability to interact effectively with members, IEA-NEA leadership and staff is essential;
Valid driver’s license required.

SALARY AND BENEFITS:

External candidates: Salary range - $18.67 per hour to $28.15 per hour; a benefits summary can be found at https://ieanea.org/about/employment/ under Salary & Benefit Summaries, Associate Staff - Grade 2.

IEA IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND ENCOURAGES WOMEN, MINORITIES, AND PERSONS WITH DISABILITIES TO APPLY.

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Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Springfield, IL

Secretary

Admin Assist to Director of Field Services

Administrative Assistant - Engineering Department

EXECUTIVE SECRETARY I - UMP

ADMINISTRATIVE ASSISTANT II

ADMINISTRATIVE ASSISTANT I - DCFS SCR - State Central Register - Administration

OFFICE ADMINISTRATOR IV

Administrative Assistant

Administrative Assistant II

Accounting Administrative Assistant

Paralegal/Legal Assistant/Legal Secretary

Executive Assistant to the Chief of Staff

Administrative Assistant to the Chief Communications Officer

RECEPTIONIST

Administrative Support Specialist

Executive Office Administrator

Constituent Services Liaison - Executive Assistant I

Administrative Assistant

Legal Secretary 26-05

Legal Secretary 25-07

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