Top 10 Medical Secretaries and Administrative Assistants Jobs in St. Louis, MO

Call Center Coordinator - Human Resources Center - 2026-2027
Pattonville School District —Saint Ann, MO
- $18.99 - $31.98 an hour
- 8 hour shift
- School experience
- Microsoft Outlook
- Mid-level
2d
Administrative Assistant
Triad Community Unit School District #2 —Troy, IL
- Office
- Entry level
12d
Procedure Scheduling Coordinator - Barnes Nuclear Medicine & PET
BJC HealthCare —St. Louis, MO
- $17.50 - $23.88 an hour
- Full-time
- CPR Certification
- Patient monitoring
- BLS Certification
- Disability insurance
- Health insurance
5d
Paralegal/Legal Assistant/Legal Secretary
Stange Law Firm —Arnold, MO
- Full-time
- Office
- Organizational skills
- In-person
- Health savings account
- Paid holidays
Legal Secretary- Hybrid
Tucker Ellis LLP —St. Louis, MO
- Hybrid work
- Microsoft Word
- Mid-level
- Office
- Profit sharing
- Health savings account
Quick Apply
Office Professional - Transportation
Ferguson-Florissant School District —Florissant, MO
- $18.04 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
RN Clinical Nurse Coordinator - Hepatobiliary - GI Surgery
Washington University in St Louis —St. Louis, MO
- $64,500 - $109,900 a year
- Online Application
- Nursing
- Surgery
- RN License
- Commuter assistance
- Work from home
Staff Physician/Primary Care Service - Scott AFB
US Veterans Health Administration —Scott AFB, IL
- $257,000 - $315,000 a year
- Online Application
- Hybrid work
- Background check
- Medicine
- Surgery
- Paid holidays
- Loan repayment program
Staff Physician/Section Chief of Ambulatory Care
US Veterans Health Administration —Saint Clair County, IL
- $285,000 - $335,000 a year
- Online Application
- Background check
- Medicine
- Surgery
- Paid holidays
- Loan repayment program
Staff Physician/Orthopedic Surgery
US Veterans Health Administration —Saint Louis County, MO
- $400,000 a year
- Online Application
- Background check
- Medicine
- Surgery
- Paid holidays
- Loan repayment program

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Craft Kitchens - Administrative Assistant
Wallis Companies —Maryland Heights, MO
Perform data entry and manipulation in JERA software, including entering invoices, updating templates, and processing ending inventory.
Quick Apply
13d
Administrative Assistant
Elessent Clean Technologies. —St. Louis, MO
Assist with visitor reception and conference room readiness. Receive, sort, and distribute incoming mail and packages. Must be 18 years of age or older.
$54,000 - $65,000 a year
13d

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Surgical Scheduler - Plastic Surgery
Ohio State University Physicians, Inc. —Columbus, OH
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
$19.55 - $29.33 an hour
Legal Assistant (Litigation & Energy)
Bricker Graydon Wyatt LLP —Columbus, OH
Handle phone calls and visitors professionally, gathering accurate information and directing inquiries appropriately.
$60,000 - $72,000 a year
10d

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Call Center Coordinator - Human Resources Center - 2026-2027

Pattonville School District -
Saint Ann, MO

Apply Now

Job Details

$18.99 - $31.98 an hour
2 days ago

Qualifications

Clerical experience

Full Job Description

JobID: 3918

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
7/10/2026

Location:
Learning Center

Date Available:
ASAP

Closing Date:
ASAP

Call Center Coordinator - Human Resources Center - 2026-2027

Position Summary:

The Human Resources Call Center Coordinatoris responsible for coordinating districtwide substitute staffing while providing comprehensive administrative and operational support for Human Resources. This position serves as the primary coordinator for substitute services, ensuring schools are appropriately staffed each day while supporting employment processes, leave administration, onboarding, payroll, and HR information systems.

The Human Resources Call Center Coordinator works collaboratively with district administrators, school staff, substitutes, and Human Resources personnel to deliver responsive, efficient, and customer-focused services.

Essential Duties and Responsibilities:

Serves as the primary administrative assistant to the Director of Human Resources providing high-level administrative support, coordinating schedules and meetings, preparing reports and correspondence, maintaining confidential records, and assisting with Human Resources initiatives and special projects.
Coordinate daily substitute coverage for certified and support staff, including short-term and long-term assignments.
Serve as the primary point of contact for substitute staffing needs.
Manage and maintain the district substitute employee pool.
Communicate with administrators, employees, and substitute staff regarding substitute assignments and staffing needs.
Utilize the district's online Absence Management system to coordinate substitute placement and resolve scheduling issues.
Coordinate substitute orientation and onboarding.
Organize and maintain substitute training materials and resources.
Oversee required online substitute training.
Prepare Board of Education agenda items related to employment recommendations.
Develop and distribute pre-employment correspondence for candidates.
Process employee forms, including leave requests and employment documentation.
Coordinate communications, documentation, and tracking related to the Family and Medical Leave Act (FMLA).
Assist with new employee orientation and prepare onboarding materials.
Provide professional customer service and front office support to employees, applicants, administrators, and community members.
Answer and direct telephone inquiries while serving as a resource for HR-related questions.
Complete E-Verify employment verification requirements.
Process substitute payroll accurately and timely.
Enter and maintain employee records within the BusinessPlus payroll system.
Serve as the Human Resources BusinessPlus backup.
Maintain accurate employee and substitute records while ensuring confidentiality.
Assist with HR reporting and data management.
Perform other duties as assigned.

Organizational Relationships

Reports directly to the Chief Human Resources Officer and Director of Human Resources.

Desired Qualifications

Minimum of two years of administrative support experience required; human resources or school district experience preferred.
Proficiency with Google Workspace (Docs, Sheets, Forms) and Microsoft Office Suite (Word, Excel, Outlook).
Demonstrated ability to maintain confidential information and exercise sound judgment.
Strong attention to detail and organizational skills.

Knowledge, Skills, and Abilities

Knowledge of office administration practices and human resources procedures.
Knowledge of records management, data entry practices, and document retention requirements.
Knowledge of applicable employment laws, district policies, and confidentiality requirements related to personnel records.
Ability to maintain strict confidentiality and handle sensitive information with discretion and professionalism.
Ability to organize, prioritize, and complete multiple assignments while meeting established deadlines.
Ability to analyze data, prepare reports, and ensure the accuracy of employee information.
Strong written, verbal, and interpersonal communication skills.
Proficient in HR information systems, electronic filing systems, and database management
Strong customer service skills and the ability to work effectively with employees, administrators, applicants, and the public.
Ability to work independently, exercise sound judgment, and collaborate effectively as a member of the Human Resources team.

Why Join Us?

A supportive community dedicated to student achievement.
Comprehensive benefits.
Opportunities for professional development and career growth.
A district that values innovation and collaboration.

Schedule:

Monday-Friday
6:00-2:30 PM

Pay Structure:

Pay Grade A85: $18.99 - $31.98 per hour
Based on years of experience in accordance with the district salary schedule. Click here to view the full salary schedule.

Work Days: 260 days. Click here to view the full work calendars.

Work Hours: 8 hours per day; 5 days per week

NOTE: Work hours for this position are 6:00 AM to 2:30 PM.

FLSA Status: Non- Exempt

Apply Now

Refine Your Search

Medical Secretaries and Administrative Assistants jobs in St. Louis, MO

Call Center Coordinator - Human Resources Center - 2026-2027

Administrative Assistant

Procedure Scheduling Coordinator - Barnes Nuclear Medicine & PET

Paralegal/Legal Assistant/Legal Secretary

Legal Secretary- Hybrid

Office Professional - Transportation

RN Clinical Nurse Coordinator - Hepatobiliary - GI Surgery

Staff Physician/Primary Care Service - Scott AFB

Staff Physician/Section Chief of Ambulatory Care

Staff Physician/Orthopedic Surgery

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