Definition of Classification:
Under supervision of the Assistant Director, the CDE Site Supervisor will implement and oversee all components of a quality preschool or infant/toddler program by contributing to the success of the teaching team and adhering to policies and procedures while working to maintain compliance with licensing and funding regulations.
Description of Duties:
General:
- Represent the agency in a consistently professional manner, always modeling a commitment to the agency’s vision, mission, and values.
- Promote and maintain a sense of teamwork between Early Education Services, other CAPC staff, volunteers, Board members, and other individuals relevant to the successful operation of each program.
- Develop and maintain mutually beneficial working relationships with other stakeholders to ensure support of the agency’s vision, mission, and values.
- Ability to work effectively with diverse staff, parents, children, and community members.
- Maintain compliance and knowledge of all CAPC Policies and Procedures, funding and regulatory rules, and laws that apply to the program contracts and oversight agencies.
- Conduct and document regular check-ins with staff to ensure they are supported and that areas of opportunity are addressed & corrected in a timely manner.
- Support staff in seeking opportunities for training & development as it relates to their roles.
- Consistently model an expectation for strengths-based services and a commitment to a collaborative and positive work environment.
- Identify gaps & needs at assigned sites and work with Assistant Director to ensure appropriate solutions are implemented.
Program Specific:
- Provide for the safety, health, and nutrition of children.
- Supervise children at all times to ensure a safe environment according to Cal OSHA Guidelines (SB198), Licensing 22, Title 5 Regulations, and Head Start Performance Standards.
- Complete required health & safety trainings that are a condition of employment and applicable certifications are renewed prior to due dates.
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Keep accurate and updated emergency information and authorizations for treatment of all children.
- Be familiar with emergency procedures and implement center’s plan for medical and disaster related emergencies according to (SB198) guidelines.
- Coordinate and implement emergency drills at consistent intervals in accordance with agency emergency policy and procedures.
- Develop and implement supervision plans that are specific to site and classroom, which include details on teaching staff responsibilities and zoning maps.
- Implement healthy practices within the classroom environment using universal health precautions including but not limited to washing hands, using appropriate gloves, changing diapers/clothing in a timely manner, cleaning the classroom and dispensation of authorized medications.
- Provide food service support (serving and cleaning) for meals, snacks, and other activities according to CACFP policies.
- Document and submit timely nutrition documentation on all children less than 12 months old.
- Communicate all family updates to Assistant Director, Teacher, and Associate Teacher.
- Provide early education experiences and learning opportunities
- Plan and implement quality lesson plans utilizing the Creative Curriculum that meet the physical, social, emotional, intellectual, health, and nutritional needs of each child.
- Observe and document children’s growth, conduct developmental screenings/assessments, and submit paperwork/reports within specified time frames (e.g. 30, 45 and 90 days, etc.).
- Prepare individualized education plans specifying developmental goals and activities while making appropriate adaptations as needed in the environment and curriculum for each child, including children with disabilities.
- Lead teaching team to ensure that a balance of child and adult-directed activities, independent, and small and large group experiences are available daily.
- Implement program funding specific goals and objectives into the lesson plan curriculum.
- Consider CLASS domains and dimensions when planning activities to promote optimal teacher-child interactions.
- Provide a curriculum that supports and encourages acceptance and respect of gender, culture, language, ethnicity, and family composition.
- Provide an interesting and varied physical environment
- Create and maintain well-organized interest areas that include blocks, dramatic play, toys and games, art, library, discovery, sand and water, music and movement, and outdoors.
- Utilize the appropriate Environmental Rating Scale instrument to measure quality in the classrooms.
- Provide and rotate regularly, materials and equipment that are varied, interesting, developmentally and age-appropriate to encourage learning.
- Provide outdoor curriculum that enhances children’s physical and social development by bringing all components of the indoor classroom to the outside.
- Provide an environment that supports and encourages acceptance and respect of gender, culture, language, ethnicity and family composition.
- Promote social and emotional growth
- Build positive relationships with children by having quality interactions as those described in the CLASS tool.
- Promote program-wide expectations for behavior
- We are Safe
- We are Respectful
- We are Friendly
- Provide activities that will increase children’s social emotional development and encourage positive approaches to learning.
- Provide opportunities for children to interact and cooperate with one another to promote respect, acceptance and appreciation of cultural and ethnic diversity, and promote appropriate social skills, competence, and respect for the feelings and rights of others.
- Establish a consistent daily schedule, predictable routines, and transitions that keep the educational flow moving from one activity to another.
- Perform administrative tasks
- Maintain and update licensing files and licensing board.
- Complete school visit monitoring and follow up in a timely manner.
- Lead in the planning and implementation of daily activities.
- Assist in preparing state and federal program reports.
- Supervise teaching staff and volunteers.
- Establish/enforce agency early childhood program policies.
- Provide training and professional development for staff members.
- Meet with parents as needed.
- Resolve conflicts between staff and parents.
- Maintain records for attendance, meal counts, parent participation and other in-kind contributions and submit in a timely manner.
- File and organize documents in corresponding binders (lesson plan, maintenance, go- to…)
- Ensure teaching staff follow personnel policies and initiate disciplinary procedures when applicable.
- Evaluate teaching staff annually and assist in planning professional development goals through mentoring.
- Monitor staff progress in documentation of case notes, child observations, and child assessments.
- Ensure completion of documents and records by teaching team is thorough and timely.
- Record statistics and file reports required by funding sources.
- Use agency electronic databases to document child progress and other information.
- Initiate, attend, and participate in CST and Parent Consultation meetings with teaching staff and families.
- Ensure all CST’s and parent consultations are completed with any follow-up needed. Ensure completion of the CST in a timely manner.
- Ensure parent binders are up to date and accessible at site.
- Initiate attendance support plans with families and that follow-up is completed in a timely manner.
- Ensure site supply requests or mileage expenses are completed and turned in a timely manner.
- Ensure all CCLD or internal unusual incident reports are completed in a timely manner and that Program Manager is notified in a timely manner. X. Respond to emails and voicemails in a timely manner.
- Build and maintain working relationships
- Participate in case conference meetings with teaching team and support staff to facilitate information sharing, goal setting, and action plans for each child.
- Participate in staff development trainings and professional development opportunities.
- Provide supervision, guidance, and trainings to Teachers, Associate Teachers, Center Aides and Parent Volunteers on a daily basis and as needed.
- Plan and lead weekly team meetings with teaching team.
E. Network with other community agencies and participate when requested, in community events, health fairs, and other events designed to promote CAPC programs.
F. Plan, schedule and conduct parent meetings bi-monthly.
- Document and report inappropriate behavior of staff, parents, and on-site consultants to the appropriate supervisor.
- Perform other duties both program specific and CAPC related, as assigned. Refer to the Master Task List.
Minimum Qualifications
- Education: AA in Child Development is required. BA degree in Child Development or related field is preferred.
- A valid Child Development Site Supervisor Permit is required.
- Three Infant/Toddler units are required if working with children birth to three; six units of Infant/Toddler Development units is preferred.
- Experience: Five years of relevant experience teaching/working with children (ages 0 to 5) and families with a minimum of three years of supervisory experience.
- Ability to: Gather and analyze data; organize and write reports, read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain working relationships with others; present oneself professionally; take initiative but also accept direction and seek guidance appropriately.
- Technical Skills: Basic computer skills to include MS Outlook and Internet usage.
- Interpersonal Skills & Communication: The employee must demonstrate strong interpersonal skills and the ability to communicate with clients and co-workers in a compassionate, non-discriminatory, non-judgmental manner. Must also have the ability to compose high quality, professional written correspondence.
Condition of Employment
- Background Clearance: Consistent with funding source requirements and licensing entity, employment with the CAPC requires a clearance from the Department of Justice, the FBI and CACI (through submitted fingerprints).
- Immunizations: In accordance with SB 792, the employee is required to provide proof of immunizations records for Pertussis and Measles (unless a written statement from the employee’s physician stating there is a medical reason not to vaccinate the employee) or a positive titer test showing immunity; Influenza or declination; and T.B. clearance (with risk assessment every 4 years). Additionally, ECE staff are required to show proof of vaccination against Hepatitis B (consistent with Cal OSHA regulations or sign a statement indicating their declination).
- CPR/First Aid Pediatric Certification: The employee must be CPR/First Aid Pediatric certified within 45 days of hire and retaken every two years from initial training.
- Child Care Center Operations and Record Keeping Orientation (Online or In-Person): The employee must complete within 30 days of hire date. Documentation of completion must be provided to direct supervisor and Human Resources.
- 15 Hours of Preventative Health and Safety/ 1 Hour of Nutrition: The employee must complete within 90 days of hire. Documentation of completion must be provided to direct supervisor and Human Resources.
- Mandated Reporter Training: As outlined in the Child Abuse and Neglect Reporting Act (CANRA), employees in this position qualify as Mandated Reporters and are required to report any suspicion of child abuse or neglect to relevant authorities. General mandated reporter training must be successfully completed within the first 90 days of employment and renewed annually. Additional mandated reporter training must be completed as outlined by Supervisor.
- ACEs Early Trauma Online Learning Training: The employee must complete within 30 days of hire date. Documentation of completion must be provided to direct supervisor and Human Resources.
- Integrated Pest Management Training: The employee must take the required pest management training within 30 days of hire and annually thereafter. Documentation of completion must be provided to direct supervisor and Human Resources.
- Certification: The employee must maintain current certification of teaching permit. Professional growth activities must be planned as part of Professional Growth Development Plan. A minimum of fifteen hours per year is required.
- Funding: Position is dependent on continued funding and is an at-will position.
- Physical Demands: In order to perform the job duties associated with this position, the employee is regularly required to use his/her hands to finger, handle, grasp objects, tools and/or controls. The ability to walk, sit, stand, crouch, squat, climb, balance, stoop, kneel, and crawl is necessary. The employee may also be required to reach with hands and arms, repetitively lift from floor to waist and/or move 30 pounds.
Physical demands described here are representative of those that must be met by every CAPC employee. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EOE:
CAPC hires and promotes employees regardless of race, color, religion, ancestry, national origin or ancestry, age, gender, sexual orientation, marital status, medical condition or physical handicap or any other characteristic protected by applicable federal, state or local law. CAPC is an equal opportunity employer.
Community and Collaboration Statement:
Striving to create an experience of value, connection, and belonging.
