Top 36 Medical Records Specialists Jobs in Toledo, OH

QI Coordinator - Records Specialist
Harbor, Inc. —Toledo, OH
- Full-time
- Clean driving record
- Data analysis skills
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Health Information Specialist I
Datavant —Toledo, OH
- 8 hour shift
- Hybrid work
- 18 years or older
- Customer service
- HIPAA
- Paid holidays
- Health insurance
Intake Administrator - Ohio Rise
Unison Health —Toledo, OH
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
14d
Patient Access Specialist - St. Vincent Medical Center
Mercy Health —Toledo, OH
- On call
- Hospital
- Basic math
- High school diploma or GED
- Health savings account
- Disability insurance
Trauma Registrar Coding Specialist - Work at Home - Ohio Toledo Market
Mercy Health —Toledo, OH
- On call
- Remote
- Mid-level
- Children
- Conflict management
- Health savings account
- Disability insurance
14d
Client Registration/Intake Specialist
Harbor, Inc. —Toledo, OH
- Part-time
- Microsoft Excel
- Mid-level
- Residential
- Paid holidays
- Health insurance
Quick Apply
Trauma Registrar
University of Toledo —Toledo, OH
- $19.27 - $22.59 an hour
- Online Application
- Anatomy knowledge
- Hospital
- Word processing
Patient Access Quality Specialist
Health Partners of Western Ohio —Toledo, OH
- $22 - $25 an hour
- No weekends
- Mid-level
- Office
- 3 years
- 403(b) matching
- Paid holidays
Quick Apply
Support Services Specialist
Harbor, Inc. —Toledo, OH
- Full-time
- Mid-level
- Residential
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Certified Medical Assistant (CMA) - Respiratory Specialists
Mercy Health —Maumee, OH
- BLS Certification
- High school diploma or GED
- Children
- Health savings account
- Disability insurance
Billing Specialist
Harbor, Inc. —Toledo, OH
- Full-time
- Microsoft Excel
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Patient Access Specialist
Harbor, Inc. —Toledo, OH
- Part-time
- Microsoft Outlook
- Urgent Care
- Residential
- Paid holidays
- Health insurance
Quick Apply
Medical Billing and Coding Specialist
Midwest vascular and varicose vein center —Holland, OH
- $1 - $2 an hour
- Full-time
- Medical office experience
- Mid-level
- Organizational skills
Quick Apply
Medical Assistant
Oak Street Health —Toledo, OH
- $18.50 - $35.29 an hour
- Full-time
- CPR Certification
- Vital signs
- BLS Certification
- Health insurance
- Dental insurance
Donation Support Coordinator - 3rd Shift - Portland, OR
Solvita —Toledo, OH
- 12 hour shift
- Mid-level
- High school diploma or GED
- Associate's degree
Quick Apply
1d
Certified Medical Assistant - Primary Care
ZEPF CENTER —Toledo, OH
- Full-time
- Vital signs
- Primary Care
- HIPAA
Quick Apply
Data Specialist
Precision Steel Services —Toledo, OH
- From $19 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Senior Insurance Follow Up Specialist
University of Toledo Physicians —Toledo, OH
- Writing skills
- Basic math
- HIPAA
- 403(b)
Quick Apply
Customer Support Specialist
Great Day Improvements: A Family of Brands —Perrysburg, OH
- $19 - $21 an hour
- Online Application
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Medical Assistant
US Foot & Ankle Specialists —Monroe, MI
- Microsoft Excel
- Vital signs
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
7d

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QI Coordinator - Records Specialist

Harbor, Inc. -
Toledo, OH

Quick Apply

Job Details

Full-time

Benefits

License reimbursement
Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Electronic health records (EHR) management
HIPAA
Driver's License
Documentation tools
Health information management
Productivity software
Clinical confidentiality policies
Associate's degree

Full Job Description

Harbor is seeking a Quality Improvement Coordinator – Records Specialist to join the team in Toledo! This role supports QI and medical records functions through administrative support and compliant management of health information to help ensure regulatory compliance and efficient QI operations.

Position is full-time.

REQUIREMENTS

Education:

Minimum of an Associate’s degree from an accredited college.

Experience:

A minimum of 2 years of experience in medical records or health information management experience.
Strong understanding of HIPAA regulations and healthcare documentation requirements.
Proficient in electronic health record (EHR) systems and Microsoft Office Suite.
Excellent organizational, problem-solving, and communication skills.
Ability to manage multiple tasks, meet deadlines, and work collaboratively with multidisciplinary teams.

Licensure and Certifications:

Must have a valid driver’s license, acceptable driving record, and show proof of personal auto insurance policy to be deemed insurable with Harbor’s vehicle insurance carrier.

Preferred Qualifications:

RHIA or RHIT Certification.
Bachelor’s degree in Health Information Management, Healthcare Administration, or related field.
Previous experience in Quality Improvement/Process Improvement related field.

RESPONSIBILITIES

Essential Functions and Primary Responsibilities:

Medical Records Department lead for monitoring, tracking, creating, and maintaining Medical Records projects, policies and procedures.

Coordinate and support the medical records staff, including assigning tasks, monitoring performance, and providing training as needed.

Oversees and performs accurate and timely collection, organization, filing, scanning, retrieval, and release of medical records.

Develops and initiates an action plan for record disclosure based on the authorization’s validity and the information requested.

Maintains patient data in an orderly fashion ensuring that data scanned in the electronic record is complete, accurate, and filed in the appropriate category.

Ensure compliance with all federal, state, and organizational guidelines for privacy, confidentiality, and security of protected health information (PHI).

Maintain current knowledge of legal standards related to the release of information, including HIPAA, 42 CFR Part 2, state laws, court procedures, and applicable organization policies.

Review and process subpoenas and other legal requests for medical records, ensuring responses are accurate, timely, and compliant with applicable laws serving as the primary contact for external parties (e.g., attorneys, courts, regulatory agencies) regarding subpoena-related requests for medical records.

Develop and implement departmental procedures to increase efficiency and accuracy.

Serve as a point of escalation for complex records requests or issues.

Support accreditation and audit processes by providing necessary documentation and reports.

Participate in onboarding, coaching, and professional development of medical records staff in collaboration with the QI Manager.

Assist in maintenance of compliance protocols, conduct compliance reviews, assist with internal and external audits, and prepare reports for leadership on compliance activities.

Performs routine data entry, trend analysis and reports for QI department activities and performance improvement projects as directed by Quality Improvement staff.

Assists with scheduling, preparing materials and other administrative tasks related to Quality Improvement and Medical Records activities.

Manages Peer Review Assignment and data collection process.

Oversees the planning, implementation, and management of key surveys, including Customer Satisfaction and Stakeholder surveys.

Assist in the development of Quality Improvement reports including Plan Book and CQI Annual Report.

Update policies and procedures as directed by Quality Improvement Staff.

Keeps current with trends and developments related to essential job competencies and demonstrates continued growth.

Attend and/or Chair CQI Committee Meetings, maintain minutes and coordinate follow-up tasks assigned during meetings.

Attends team meetings and serves on other teams as requested.

Assists QI team with events, training, projects, and daily tasks as needed.

About Harbor:

A leading provider of mental health and substance use treatment for over 100 years.
350+ clinical staff serving over 24,000 clients annually across multiple locations and within the community.
Services include counseling, medication management, primary care, psychological testing, case management, substance use treatment, residential services, vocational programs, and more!

Why Work for Harbor?

Harbor is a fast-paced environment, but it’s also a place where you can genuinely enjoy what you do. You’ll work alongside a supportive, motivated team that cares about making a difference. We’re committed to investing in our employees and giving you the tools and opportunities to grow.

Medical, dental, and vision coverage
Retirement plan with company match
Generous paid time off, sick time, and paid holidays
Tuition and professional license reimbursement programs
Clinical supervision hours offered
Opportunity to make a difference in your community

Education

Required

Associates + 2 years Experience or better

Licenses & Certifications

Required

Proof of Auto Insurance
Drivers License

Preferred

Records Health Info Tech

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Quick Apply

Refine Your Search

Medical Records Specialists jobs in Toledo, OH

QI Coordinator - Records Specialist

Health Information Specialist I

Intake Administrator - Ohio Rise

Patient Access Specialist - St. Vincent Medical Center

Trauma Registrar Coding Specialist - Work at Home - Ohio Toledo Market

Client Registration/Intake Specialist

Trauma Registrar

Patient Access Quality Specialist

Support Services Specialist

Certified Medical Assistant (CMA) - Respiratory Specialists

Billing Specialist

Patient Access Specialist

Medical Billing and Coding Specialist

Medical Assistant

Donation Support Coordinator - 3rd Shift - Portland, OR

Certified Medical Assistant - Primary Care

Data Specialist

Senior Insurance Follow Up Specialist

Customer Support Specialist

Medical Assistant

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