Administrative Support Clerk
Fiscal Services Division
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Who can apply: Anyone (External)
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Classified/Unclassified Service: Unclassified
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Full/Part-time: Full-Time
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Regular/Temporary: Regular
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Work Schedule: 8am-5pm M-F
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Eligible to Receive Benefits: Yes
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Veterans’ Preference Eligible: Yes
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Annual Salary Range: $40,000
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Open until filled.
Search Keywords: Topeka, State Treasurer, Customer Service, Administrative, Receptionist
Make a Difference with the Kansas State Treasurer’s Office
Come join our team of professionals who are dedicated to providing excellent service to the people of Kansas, as efficiently as possible!
The Fiscal Services Division of the Kansas State Treasurer’s Office operates as the state’s bank, managing the receipt and disbursement of state funds. The office provides trustee services for various state programs and bond issues, ensuring funds are properly administered and accurately accounted for. The division also oversees the collateralization of public deposits, maintains compliance with the state monies law, and safeguards public resources to support the efficient operation of Kansas government.
Learn more about our work at Treasurer.ks.gov.
Position Summary
Serves as primary receptionist for the office and is the first contact for any visitors.
Job Responsibilities may include but are not limited to the following:
40% Agency Teller Services
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Accepts and reconciles cash deposits from other state agencies.
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Prepare cash deposits for second verification and secure transport.
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Scan and balance checks deposited by state agencies so that the checks may be transmitted to the contract bank for deposit.
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Respond to customer inquiries regarding payments made to and sent by the State of Kansas.
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Approve agency deposits for checks and cash in SMART.
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Notify agencies of any returned checks and approve return check deposits.
30% Customer Service and Front Desk Operations
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Serves as the first point of contact with the Office of the State Treasurer for customers and visitors, and presents a positive and professional demeanor in interactions with all customers, co-workers and visitors.
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Manages day-to-day operations of the front desk including answering and directing incoming telephone calls and voicemail messages.
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Greets, directs, and otherwise assists visitors to the office.
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Responsible for end-of-day procedures including turning off all office equipment, lights and securing all doors.
20% Agency-Wide Administrative Support
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Provides administrative support and assistance as needed to all divisions of the Office of the State Treasurer.
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Assists with scheduling meetings and securing resources such as meeting space
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Provides administrative support for program events and promotional activities.
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Accepts and distributes mail and deliveries.
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Serves as employee and agency liaison with other state agencies to assist with matters such as building and facilities maintenance, parking and security.
10% Other
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Cross-train with other positions in the office as needed to ensure continuity of operations in the event of absence(s).
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This position will also assist with other tasks as assigned by management as needed.
Qualifications:
Education
High school diploma or equivalent.
Preferred: Successful completion of a minimum of 12-hours of post-secondary education or training in office administration, finance, accounting and/or communications. Education may be substituted for experience as determined relevant by the agency.
Licensing & Certification
Valid Drivers’ license
Minimum Qualifications
One year of experience in customer service, general office, clerical and/or administrative support work. One year of experience in cash handling.
Preferred Qualifications
Two years’ experience in general office, clerical and/or administrative support work in a professional environment and/or customer service experience in a professional setting. General banking knowledge.
Special knowledge, skills and abilities
Must possess strong analytical skills, organizational abilities, and sound judgment and decision-making ability. Must be able to take initiative and manage a diverse set of activities/duties. Must be able to communicate clearly and effectively both verbally and in writing. Must possess the ability to work effectively under stress and time sensitive deadlines. Must possess the ability to interact in a professional manner with the public, business partners, personnel of other state agencies, and members of the legislature and their staff.
Post-Offer, Pre-employment Requirements
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Background check
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Reference check
Employment Benefits
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Comprehensive medical, mental, dental, vision, and additional coverage
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Sick & Vacation leave
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Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
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Paid State Holidays (designated by the Governor annually)
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Fitness Centers in select locations
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Employee discounts with the STAR Program
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Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Recruiter Contact Information:
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Name: Tracy Warren, SHRM-CP
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Email: [email protected]
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Phone: 785-296-4145
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Mailing Address:
Office of the Kansas State Treasurer
900 SW Jackson, Suite 201
Topeka, KS 66612-1585
Job Application Process
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First Sign in or register as a New User.
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Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
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Upload required documents listed below for the Careers> My Job Applications page.
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Start your draft job application, upload other required documents, and Submit when it is complete.
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Manage your draft and submitted applications on the Careers> My Job Applications page.
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Check your email and My Job Notifications for written communications from the Recruiter.
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Email – sent to the Preferred email on the My Contact Information page
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Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”
Required documents for this application to be complete:
Upload these on the Careers - My Job Applications page:
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Tax Clearance Certificate
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DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application:
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” and “Save Tax Clearance Certificate as a PDF”
Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.
Visit the Kansas Department of Revenue - Tax Clearance website to obtain this Kansas Department of Revenue document.
How to Claim Veterans Preference
Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.
