Top 315 Office administration Jobs in Tulsa, OK

Executive Assistant
Confidential —Tulsa, OK
- $20 - $25 an hour
- Part-time
- Writing skills
- Research
- Mid-level
Quick Apply
9d
Patriot Program Assistant
Metro Christian Academy —Tulsa, OK
- $15 an hour
- Part-time
- Background check
- Childcare
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
Office Manager
Standard Exteriors —Tulsa, OK
- $35,000 - $65,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
2d
Office Manager and Administrative Assistant
The Housing Partnership Network —Tulsa, OK
- $40,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Hotel Front Office Shift Supervisor
Muscogee Nation Gaming Enterprises —Tulsa, OK
- Full-time
- Background check
- Computer literacy
- Bachelor of Science
9d
Medical Receptionist
Trinity Employment Specialists —Tulsa, OK
- $17 - $18 an hour
- Full-time
- High school diploma or GED
- Clinic
- In-person
- Health insurance
- Dental insurance
Quick Apply
Medical Front Desk
Action Group Staffing —Tulsa, OK
- $18 an hour
- Full-time
- Computer literacy
- Pass drug screening
- High school diploma or GED
Quick Apply
1d
Administrative Assistant GS9954
Oklahoma State University —Tulsa, OK
- $16 - $18 an hour
- Full-time
- Background check
- Driver's License
- University
- Health savings account
- Health insurance
1d
Office Administrator
Strategic Financial Services, P.C. —Tulsa, OK
- From $19 an hour
- Full-time
- Microsoft Excel
- Management
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
5d
Clayton Homes Office Coordinator - Tulsa, OK
Clayton Careers —Tulsa, OK
- $20 - $22 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Front Office Coordinator
Pelvic Health Specialists —Tulsa, OK
- Full-time
- Computer literacy
- Clinic
- Organizational skills
- Paid time off
- Parental leave
Quick Apply
11d
Administrative Assistant
WOOD SYSTEMS INC —Tulsa, OK
- $17 - $20 an hour
- Full-time
- Word processing
- Office
- High school diploma or GED
- Dental insurance
- Paid time off
11d
Administrative Assistant
Earle M. Jorgensen Company —Tulsa, OK
- Full-time
- Office
- High school diploma or GED
- Communication skills
- Wellness program
- AD&D insurance
9d
Medical Receptionist
VIPcare —Tulsa, OK
- $18 - $25 an hour
- Full-time
- Inventory management
- HIPAA
- Administrative experience
- Paid holidays
- Disability insurance
1d
Office Assistant
Ellis Concrete Construction —Tulsa, OK
- $15 - $17 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
10d
Visitor and Administrative Services Assistant
CHAMBER OF COMMERCE METROPOLITAN TULSA —Tulsa, OK
- $19.23 - $21.15 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Service Administrative Assistant I
Warren CAT —Tulsa, OK
- Research
- Office
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
10d
OFFICE ADMINISTRATOR II
City of Tulsa —Tulsa, OK
- Monday to Friday
- Word processing
- Computer literacy
- Mid-level
Front Desk Associate
Strategic Financial Services, P.C. —Tulsa, OK
- From $19 an hour
- Full-time
- Computer literacy
- Writing skills
- English
- Health savings account
- Paid holidays
Quick Apply
5d
Front Desk Receptionist
Generator Supercenter of Tulsa —Tulsa, OK
- $15 - $25 an hour
- Full-time
- Customer service
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d

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Executive Assistant

Confidential
Tulsa, OK

Quick Apply

Job Details

Part-time
$20 - $25 an hour
9 days ago

Qualifications

Business travel arrangements
Writing skills
Executive administrative support
Video conferencing software
Calendar management
Meeting facilitation
Project management software
Video conferences (communication methods)
Managing executive calendars
Social media brand management
Technical Proficiency
Video conferencing systems operation

Full Job Description

Position Summary

Our Company is seeking a high-performing Executive Assistant to serve as a strategic partner to our leadership team. In this role, you will act as the operational "anchor" for our Executive Team. You will bridge the gap between executive vision and daily execution by managing the Executive Team's demanding client and travel schedules. This role is designed for a professional who thrives in a fast-paced environment and is dedicated to ensuring the Executive Team's priorities are well supported. In addition to outstanding execution skills, this position also requires discretion, trust, and a professional demeanor with clients and prospects that reflect the company's brand. Some travel may be required. Support for the Executive Team's and philanthropic activities within the scope of work.

Core Responsibilities

Complex Calendar & Meeting Management

Schedule Control: Maintain full authority over the Executive Team's calendar to ensure it accurately reflects all upcoming commitments.
Strategic Scheduling:
Manage meeting volume and timing to protect productivity, generally limiting sessions to three per day.
Coordinate specific high-intensity sessions at optimal times of day to manage cognitive load.
Ensure appropriate buffer times and breaks of at least 15 minutes are maintained between all engagements.
Protect specific time blocks, such as mornings or certain weekdays, unless prior approval is granted.
Provide text or verbal communication of meeting starts and stops.
Meeting Logistics:
Define and confirm all meeting details, including physical locations, navigation instructions, or digital access links.
Ensure a clear purpose or agenda is established and documented for every scheduled meeting.
Finalize and confirm the daily schedule for the next day by 5:00 PM each evening.

Email & Communication Management

Inbox Oversight: Review and organize the Executive Team's inbox, filtering priority communications and identifying items for immediate awareness.
Correspondence: Read, draft, and respond to emails on behalf of the Executive Team.
Decision Support: Identify required decisions from incoming correspondence and compile necessary information to facilitate timely responses.
Records Management: Maintain organized documentation and specialized folders for critical professional correspondence.

Business Development & Pipeline Support

Opportunity Tracking: Monitor relevant portals and schedules for new business opportunities.
Research & Summarization: Utilize AI tools to develop concise, structured summaries of potential projects, highlighting key requirements and qualifications.
Documentation: Archive all relevant project files and materials in the company's centralized folders.

Social Media & Brand Support

Platform Management: Maintain a consistent professional presence on the Executive Team's social media accounts and linkage to the Company's social media platforms.
Content Coordination: Draft and schedule regular updates, ensuring all content is reviewed and approved before posting.

Other duties as assigned.

Required Skills & Qualifications

Availability: Must be available Monday through Friday, 11:00 am to 5:00 PM, to provide support within the 15–25-hour weekly requirement. Must be willing to respond to calls or texts outside of the 11:00 am-5:00 pm window as needed. Must be available to be in the on-site office
Technical Proficiency:
Skilled in calendar management software and video conferencing platforms.
Experienced with project management tools, time-tracking software, and file-sharing systems.
Accurate, professional execution is critically important.
As the Executive Team's representative, a professional presentation to clients, prospects, and staff is essential.
Professional Judgment for supporting the Executive Team in reducing its heavy administrative load.
Proficient in navigating professional social media networks and industry portals.
Administrative Support: Ability to coordinate complex business and personal travel arrangements for the Executive Team
Communication: Exceptional writing and organizational skills, with the ability to represent the Executive Team professionally across various channels.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

office administration jobs in Tulsa, OK

Executive Assistant

Patriot Program Assistant

Office Manager

Office Manager and Administrative Assistant

Hotel Front Office Shift Supervisor

Medical Receptionist

Medical Front Desk

Administrative Assistant GS9954

Office Administrator

Clayton Homes Office Coordinator - Tulsa, OK

Front Office Coordinator

Administrative Assistant

Administrative Assistant

Medical Receptionist

Office Assistant

Visitor and Administrative Services Assistant

Service Administrative Assistant I

OFFICE ADMINISTRATOR II

Front Desk Associate

Front Desk Receptionist

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