No Phone Calls Please - Open to Local Candidates only; Tulare and Kings Counties
Seasonal Position Available: July to October.
Delta Mosquito and Vector Control District
Schedule: Monday to Friday, 7:30am to 4:00pm, no weekends, no overtime.
DEFINITION
Under general supervision, the Seasonal Clerical Assistant performs administrative, receptionist, and clerical duties to support the efficient operation of the District. This position serves as a primary contact for the public, manages incoming communications, maintains records, and assists in administrative tasks as assigned. The incumbent must represent the District professionally and ensure accuracy, organization, and efficiency in all work.
PAYSCALE
Six-step pay scale beginning at $19 hourly. Paid sick leave is an allotted 5 days per season, any unused sick days will be forfeited at the end of each season. Employees may use paid sick days beginning on the 90th day of employment.
POSITION STATUS
This is a temporary, hourly, at-will, as-needed position. This position is non-benefited except for benefits required by applicable state or federal law. This position should not exceed 1,000 hours in a fiscal year.
ESSENTIAL FUNCTIONS
Under general supervision, the Seasonal Clerical Assistant performs the following duties:
- Reception & Communication
o Answers and directs telephone calls and electronic inquiries, taking messages as needed.
o Receives visitors, provides information, and refers inquiries to the appropriate staff.
o Responds to public service requests, logs complaints, and routes service requests to field personnel using the District’s digital system.
o Assists in public outreach efforts by providing basic educational materials to callers and visitors.
- Clerical & Administrative Support
o Enters and updates data within the District’s digital system to ensure timely communication of information to employees.
o Assists in the preparation, receipt, sorting, and distribution of U.S. mail, electronic mail, and parcels.
o Maintains electronic and paper filing systems for administrative and operational records.
o Assists in preparing reports, meeting materials, and correspondence.
o Supports District operations by managing inventory and ordering office supplies as needed.
o Provides support for payroll, budgeting, and expense review tasks as needed to assist administrative and financial operations.
- Office Equipment & Technology
o Operates office equipment, including computers, copiers, scanners, fax machines, and multi-line telephones.
o Uses District software, databases, and map-based digital systems for data entry, record management, and reporting.
o Communicates effectively with fellow employees using the District’s digital system, ensuring accurate and timely distribution of information.
o Assists in preparing Board meeting materials, including documentation and packet preparation.
o Provides administrative support to field personnel as needed.
o Performs related work as required or assigned.
o Occasionally assists in special projects or tasks outside regular job functions but within the scope of training and capabilities.
QUALIFICATIONS
o High School Diploma or G.E.D. equivalent.
o Any combination of training, education, and experience that demonstrates the ability to perform the essential duties of the position.
o Experience in office administration, customer service, or clerical work is preferred.
Knowledge of:
Modern office methods, procedures, and equipment.
- General office software for word processing, spreadsheets, data entry, and communication.
- Correct English usage, spelling, grammar, and punctuation.
- Recordkeeping principles and organizational skills.
- Basic database entry and data retrieval.
- Techniques for handling interactions with the public.
- Familiarity with map-based digital systems is a plus.
- Use of mobile phone, tablet, and/or laptop.
- Fluency in Spanish is strongly preferred.
- Addition, subtraction, multiplication, and division of whole numbers, common fractions, and decimals.
Ability to:
● Communicate clearly and effectively, both verbally and in writing.
● Accurately enter and retrieve information from digital systems.
● Work effectively with map-based software and digital tools for tracking field operations.
● Handle irate or difficult callers professionally.
● Prioritize and complete tasks accurately in a fast-paced environment.
● Maintain confidentiality and handle sensitive information with discretion.
● Work independently and collaboratively within a team setting.
● Maintain a neat, well-groomed, and professional appearance.
● Adapt to new technologies and software programs as needed.
● Establish and maintain good working relationships with the public and fellow employees.
● Work independently and responsibly to complete assigned activities in a timely manner without direct supervision.
● Addition, subtraction, multiplication, and division of whole numbers, common fractions, and decimals.
LICENSES, CERTIFICATES, AND OTHER SPECIAL REQUIREMENTS
● Possession of a valid California Class C driver’s license with a good driving record during the entire time of employment. Employees are enrolled in the DMV Pull Notice Program.
● Must qualify for insurance coverage by the District’s insurance carrier. No major violations and no more than 3 points in a 12-month period, 5 in a 24-month period, or 7 in a 36-month period on driving record. A DMV printout is required.
● Must be at least 18 years old.
● Successful completion of pre-employment physical examination, background check, and drug screening paid for by the District.
WORKING CONDITIONS & SUPPLEMENTAL INFORMATION
The majority of work in this position is performed in an office environment with exposure to standard office equipment and conditions. The work involves sitting for extended periods, using a computer, and handling phone and electronic communications. The position requires a high level of attention to detail and the ability to manage multiple tasks simultaneously in a busy office setting. Occasional interactions with the public may require patience and professionalism, including handling inquiries and complaints.
The following list of mental and physical demands are required to successfully perform the essential job duties of this class:
● Physically able to perform typical office tasks, including sitting, typing, and operating office equipment.
● Perform repetitive motions such as those associated with computer use and data entry.
● Occasionally required to stand, stoop, reach, bend, or move within the office to retrieve files or supplies.
● Ability to communicate clearly and effectively in person, over the phone, and in writing.
● Comfortable working in a structured environment with frequent interaction with employees and the public. May occasionally deal with irate members of the public.
Vision Requirements
Close vision (clear vision at 20 inches or less): Identification of text and documents, and driving.
Distance vision (clear vision at 20 feet or more): General safety and driving.
Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point): Office safety.
Depth perception (three-dimensional vision, ability to judge distances and spatial relationships): Clerical tasks, safety, and driving.
The position typically experiences a moderate noise level consistent with an office with computers and printers or light traffic. Occasionally, the noise level is consistent with an automotive repair shop.
The Delta Mosquito and Vector Control District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability.
The Delta Mosquito & Vector Control District reserves the right to modify, delete, augment, or supplement the duties, qualifications, and requirements stated at its sole and absolute discretion.
Pay: $19.00 - $27.00 per hour
Work Location: In person
