Facilities/Transportation Supervisor
Reports To: Data and Compliance Manager
Job Focus:
The Facilities Maintenance and Transportation Supervisor is responsible for planning, coordinating, and overseeing the maintenance, repair, safety, and operation of all CDCSA facilities, grounds, and agency vehicles. This position supervises the Facilities Maintenance and Transportation team while ensuring agency buildings, equipment, and transportation resources remain safe, functional, and well maintained. The supervisor collaborates with agency leadership to prioritize maintenance projects, manage departmental resources, oversee regulatory compliance, and support the organization's mission by providing safe, welcoming, and high-quality environments for children, families, staff, and community partners.
This is an exempt position that is scheduled to work 49 weeks per year. The annual salary for this position is based on CDCSA's 49 week operating schedule and is paid in equal installments throughout the year. During the three weeks each year when CDCSA is closed, the employee is not scheduled to work and must not perform any work on behalf of CDCSA.
Job Responsibilities:
Building & Grounds Maintenance
- Oversees the maintenance, repair, and operation of all agency facilities to ensure buildings remain safe, functional, and well maintained.
- Develops and implements preventive maintenance schedules for all buildings, systems, equipment, and grounds.
- Performs or coordinates general building repairs, including drywall, painting, flooring, doors, windows, cabinetry, and other facility improvements.
- Coordinates maintenance of HVAC, plumbing, electrical, lighting, and other building systems through internal staff or contracted vendors.
- Oversees landscaping, lawn care, irrigation systems, tree maintenance, and seasonal grounds upkeep.
- Coordinates snow and ice removal to ensure safe access to facilities.
- Conducts routine facility inspections to identify maintenance needs and safety concerns.
- Responds to emergency maintenance issues and coordinates timely repairs.
- Prioritizes maintenance requests based on operational needs, safety concerns, and available resources in the school dude ticket system.
- Oversees maintenance request systems and ensures work orders are completed accurately and in a timely manner.
- Maintains an inventory of maintenance equipment, tools, and supplies.
- Ensures facilities remain clean, organized, and in good working condition.
Budget & Project Management
- Assists in developing and monitoring the Facilities Department budget.
- Prioritizes maintenance and capital improvement projects based on organizational needs and available funding.
- Develops project scopes, timelines, and cost estimates for facility improvements.
- Coordinates facility renovation and repair projects from planning through completion.
- Obtains quotes and prepares purchase orders for facility-related purchases.
- Monitors project expenditures to ensure work remains within approved budgets.
- Evaluates long-term facility needs and provides recommendations for repairs, replacements, and capital improvements.
- Collaborates with agency leadership regarding facility planning and infrastructure improvements.
Vendor & Contractor Coordination
- Serves as the primary point of contact for contractors, vendors, and service providers.
- Coordinates contracted work to ensure quality, timeliness, and compliance with agency standards.
- Monitors contractor performance and verifies work is completed according to contract specifications.
- Obtains competitive bids when appropriate.
- Maintains positive working relationships with vendors and community partners.
Transportation & Fleet Management
- Oversees the maintenance and operation of the agency vehicle fleet.
- Ensures all agency vehicles receive required preventive maintenance and inspections.
- Coordinates vehicle repairs with outside service providers.
- Maintains vehicle maintenance records and inspection documentation.
- Monitors fleet condition and recommends vehicle replacement schedules.
- Ensures transportation equipment meets all applicable licensing and safety requirements.
- Coordinates transportation-related emergency repairs.
- Assists in developing transportation procedures and best practices.
Compliance, Safety & Risk Management
- Ensures agency facilities comply with all applicable federal, state, and local regulations.
- Maintains compliance with Head Start Performance Standards, ECEAP requirements, Child Care Licensing regulations, WAC requirements, OSHA standards, fire codes, and other applicable regulations.
- Conducts routine facility safety inspections and documents corrective actions.
- Ensures required compliance documentation, inspections, maintenance records, and checklists are completed accurately and on schedule.
- Coordinates facility inspections with licensing specialists, fire marshals, health departments, and other regulatory agencies.
- Serves as the agency point of contact during facility inspections.
- Develops corrective action plans for identified facility deficiencies.
- Ensures maintenance activities are conducted safely with appropriate barriers, signage, and work zone protections when children, families, or staff are present.
- Monitors workplace safety practices and promotes a culture of safety throughout the organization.
- Coordinates required facility safety training for staff.
- Investigates facility-related safety incidents and recommends preventative measures.
- Maintains emergency preparedness equipment and assists with emergency response planning.
Staff Leadership & Supervision
- Supervises, coaches, and supports Facilities Maintenance and Transportation staff.
- Assigns daily work priorities and monitors completion of maintenance requests and projects.
- Develops staff schedules to ensure adequate coverage across all agency locations.
- Reviews and approves employee timecards, leave requests, and overtime.
- Conducts regular team meetings to communicate priorities and departmental updates.
- Provides onboarding, training, coaching, and ongoing professional development.
- Completes performance evaluations and probationary reviews.
- Addresses performance concerns through coaching, corrective action, and performance improvement plans as needed.
- Ensures staff follow agency policies, safety procedures, and maintenance standards.
- Promotes teamwork, accountability, customer service, and professional communication.
- Assists staff in troubleshooting complex maintenance issues and determining appropriate solutions.
Qualifications:
Education & Experience
- High school diploma or GED required; Associate's degree in Facilities Management, Construction Management, Business Administration, or a related field preferred.
- Five years of progressively responsible experience in facilities maintenance, building operations, construction, or a related field.
- Previous supervisory or team leadership experience preferred.
- Experience coordinating facility repair projects and preventative maintenance programs.
- Experience managing vendors, contractors, and service agreements.
- Experience developing budgets, project estimates, or purchase orders preferred.
Knowledge & Skills
- Knowledge of building maintenance systems, grounds maintenance, irrigation, and general building repair practices.
- Working knowledge of basic plumbing, electrical, carpentry, drywall, painting, and mechanical systems.
- Knowledge of workplace safety practices, OSHA standards, and applicable building and fire codes.
- Ability to plan, organize, and prioritize multiple projects while meeting deadlines.
- Strong leadership, coaching, and team development skills.
- Excellent communication and customer service skills with the ability to build positive relationships with staff, vendors, and contractors.
- Strong problem solving and decision making skills with the ability to respond effectively to facility emergencies.
- Proficient in Microsoft Office and the ability to learn agency software systems.
Certifications & Physical Requirements:
- Ability to obtain and maintain CPR and First Aid certification.
- Successfully complete all required background checks onboarding requirements.
- Ability to travel between agency locations frequently. Valid Washington State driver's license with an acceptable driving record.
- Ability to safely operate maintenance equipment, tools, and agency vehicles.
- Ability to lift up to 75 pounds and perform the physical demands of facility maintenance work.
- Ability to work indoors and outdoors in varying weather conditions.
- Ability to climb ladders, work at heights, and perform tasks requiring bending, kneeling, crawling, and reaching.
- Ability to adjust work schedule to meet program needs and respond to facility emergencies outside regular working hours, as needed.
Benefits:
- Paid Holidays, Vacation, Sick, and Personal leave.
- Heath/Vision Insurance.
- Dental Insurance.
- Life Insurance & 401k.
Salary:
CDCSA Mission Statement:
To support and reinforce the family as the most important influence in a child’s life by fostering independence, raising self-esteem, and building social competence.
Code of Ethics Statement:
Chelan Douglas Child Services Association is committed to the highest ethical standards and furthering the values of early childhood education as they are reflected in the ideals and principles of the NAEYC Code of Ethical Conduct.
CDCSA School Readiness Goals:
As children leave our program they will have the social competence, skills, knowledge, and attitudes necessary for success in school and for later learning and life; demonstrated through developmentally appropriate progression on meeting goals in social and emotional development, language development, literacy knowledge, and skills, approaches to learning, cognition, and general knowledge, physical well-being ad motor development.
As parents leave our program they will have the knowledge and understanding that they are their child’s first and most important teacher and advocate, and knowledge and skills to make a difference in the life and learning of their child.
The Chelan Douglas Child Services Association is an equal opportunity employer.
Pay: $75,543.30 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
