We are seeking a highly organized, proactive, and reliable Executive Support & Content Assistant to provide in-person, behind-the-scenes support in a fast-paced environment to CEO.
This is not a traditional assistant role. The ideal candidate will provide hands-on support during meetings, events, office days, travel, and high-priority activities. This person must be comfortable being flexible, moving quickly, anticipating needs, and helping ensure that the day runs smoothly.
The role requires a strong attitude, excellent judgment, discretion, and the ability to thrive under pressure.
Key Responsibilities
- Provide in-person support during meetings, events, office days, and special activities
- Assist with calendar coordination and reminders in partnership with existing virtual support
- Help keep the day organized, on schedule, and focused
- Serve as a gatekeeper during in-person events and meetings
- Support travel logistics, transportation, errands, and on-the-ground coordination
- Travel to San Juan and outside of Puerto Rico to Attend events and help manage timing, materials, introductions, and follow-up items
- Capture photos, videos, and behind-the-scenes content for social media and storytelling
- Organize content, notes, documents, and event materials
- Assist with basic office support, filing, supplies, and physical organization
- Track tasks, deadlines, and follow-up items
- Help prepare for meetings, speaking engagements, and events
- Provide support with special projects and last-minute priorities as needed
Ideal Candidate
The ideal candidate is energetic, discreet, flexible, and highly dependable. This person enjoys supporting from behind the scenes, is comfortable working under pressure, and understands that excellence is often in the details.
This role is best suited for someone who:
- Has a great attitude and professional presence
- Is highly organized and detail-oriented
- Can anticipate needs without waiting to be asked
- Is flexible with schedule, travel, and changing priorities
- Is comfortable attending events and providing in-person support
- Can capture strong photo and video content
- Can handle confidential information with discretion
- Is calm, solutions-oriented, and proactive under pressure
- Is willing to help wherever needed
Qualifications
- Must be fully bilingual in English and Spanish preferred
- Prior experience in executive support, event support, content creation, hospitality, communications, or operations preferred
- Strong interpersonal and communication skills
- Ability to travel and attend events as needed
- Valid driver’s license required
- Comfortable driving when needed
- Proficiency with Google Workspace, Microsoft Office, Dropbox, and social media platforms
- Experience with content creation tools, photography, video, or social media is a plus
Important Expectations
This is a highly dynamic, behind-the-scenes role. The right person must be flexible, resourceful, service-oriented, and comfortable with changing priorities. A positive attitude, strong work ethic, and ability to stay calm under pressure are essential.
To apply, please submit your resume and a brief note explaining your experience and availability.
Job Type: Full-time
Pay: $10.50 - $14.00 per hour
Work Location: In person
