School Bookkeeper @ St. Mary Help of Christians Catholic School
Employment Status: Part – Time
Reports To: Principal Carlos Overstreet
Located in charming Aiken, South Carolina, St. Mary, Help of Christians Catholic School has been serving the Catholic Community for over 120 years with quality Catholic education. The school serves children from preschool through eighth grade with a state-of-the-art STEM facility and, most importantly, a Catholic formation that comes from integrating the Faith into every aspect of school life.
Position Summary: St. Mary, Help of Christians Catholic School seeks a highly organized, trustworthy, and detail-oriented part-time School Bookkeeper to support the financial and administrative operations of the school. The School Bookkeeper is responsible for maintaining accurate financial records, processing accounts payable and receivable, administering payroll and employee benefits, managing tuition-related financial activity through FACTS, preparing financial reports, and assisting with the annual school budget. The School Bookkeeper works closely with the Principal and Parish Finance Manager and communicates with the Diocese of Charleston, vendors, families, and other members of the school and parish community. The ideal candidate will demonstrate sound judgment, professional discretion, strong attention to detail, and a commitment to the mission and Catholic identity of St. Mary, Help of Christians Catholic School.
Essential Job Functions:
- Maintain accurate and up-to-date financial records for the school
- Track accounts payable and accounts receivable
- Process invoices, payments, and school deposits
- Prepare monthly bank reconciliations for all school accounts
- Prepare and process biweekly payroll
- Assist with ADP payroll interface and onboarding
- Work with FACTS to record and track tuition payments and related financial activity
- Assist families with routine tuition and financial account questions
- Prepare monthly and quarterly financial reports
- Assist the Principal with preparation and monitoring of the annual school budget
- Work with the Parish Finance Manager on quarterly and annual financial reporting to the Diocese of Charleston
- Communicate with vendors regarding invoices, payments, and account questions
- Maintain accurate and confidential payroll, benefits, tuition, and financial records
- Assist with parish, diocesan, and other financial reviews as needed
- Attend St. Mary Finance Council meetings as requested
- Communicate financial questions or concerns to the Principal and Parish Finance Manager as appropriate
Position Qualifications:
Ideal Candidates will possess:
- Experience in accounting, bookkeeping, payroll, or financial administration
- Knowledge of basic accounting principles and financial recordkeeping
- Proficiency with Microsoft Excel and the ability to create and maintain spreadsheets
- Experience with accounting, payroll, or financial management software
- Knowledge of FACTS and ADP is preferred
- Strong organizational skills and exceptional attention to detail
- Ability to manage recurring deadlines and maintain accurate records
- Ability to maintain strict confidentiality
- Professional demeanor and excellent written and verbal communication skills
- Ability to work independently while collaborating effectively with the Principal, Parish Finance Manager, diocesan personnel, and school and parish staff
- Practicing Catholic in good standing with the Church is preferred
- Commitment to the mission and Catholic identity of St. Mary, Help of Christians Catholic School
Working Conditions/Physical Requirements:
This position requires standing, walking, sitting, talking, hearing, using hands, using feet, climbing/balancing, stooping/kneeling/crouching/crawling, reaching above shoulders at least 1/3 of the time. This position requires that you will lift up to 10 pounds at least 1/3 of the time
Work Authorization:
Applicants must be legally authorized to work in the United States at the time of hire. The Diocese of Charleston does not provide visa sponsorship. Successful candidates will be required to complete Form I-9 and present acceptable documentation verifying identity and employment authorization.
Employment in this position is contingent upon the successful completion of all required pre-employment screening and verification processes, as applicable to the responsibilities of the position. These may include:
- A criminal background check and completion of all Diocese of Charleston Safe Environment requirements;
- A motor vehicle record (MVR) check and verification of a valid driver’s license and acceptable driving record when driving is an essential function of the position; and
- A job-related financial/credit background check when warranted by the position’s level of financial responsibility, access to funds, or fiduciary duties.
All background screenings will be conducted in accordance with applicable federal and state laws and Diocese of Charleston policies. Results will be evaluated based on their relevance to the duties and responsibilities of the position and will not automatically disqualify an applicant from employment.
All interested and qualified candidates, please submit a cover letter, resume and 4 professional references to: [email protected]
