JOB SUMMARY
The Business Administration Intern responsible for assisting in all aspects of Human Resources, Finance and Purchasing for POSCO AAPC, attendance check, recruiting, orientation, benefits, and company policies. Assist timekeeping for all hourly employees. Under general supervision to oversee the month in closing, manage all general ledger entries, produce reports, and maintain confidential accounting files. Also, purchasing MRO materials, keeping PM(Preventive Maintenance) contracts in orders, and make sure the maintenance service vendor is on time to run plant smoothly and maintain plant facility.
ESSENTIAL FUNCTIONS*:
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals that have a disability to perform the essential functions.
Essential Functions Statement(s)
- Safety: Put “Safety” as the top priority. Adheres to all workplace and trade safety laws, regulations, standards, and practices.
- Work Ethic: Employee must consistently practice cost saving, production efficiency, improvement, and work enhance. Also, maintain an organized work environment. Develop and manage the general affairs budget, ensuring cost-effective allocation of resources.
- Vendor Research & Negotiation: Researches vendors and collects prices, specifications, and other data related to goods and services. Negotiate contracts with external vendors and service providers to secure favorable terms and conditions. Assists with various research projects and special projects.
- Purchasing MRO Materials / Facility Repair: Responsible for purchasing production materials, safety supplies, and personal protective equipment for the company. Tools/Facility repair assist per Plant’s request, such as forklift, door, crane or etc. Coordinate equipment repairs and services as directed.
- Assist Hiring Process: Runs background reports, schedules new hire drug test, including reemployment, random, for cause and post-accident. Partner with hiring managers to define job requirements, understand business goals and identify, recruit, screen and attract a diverse slate of top-notch candidates.
- Assist Employee Relations: Performs customer service functions by answering employee requests, issues, or questions in a quick, equitable, and courteous manner. Recommend improvement strategy on improving managers and employees’ performance by identifying and clarifying problems; evaluating potential solutions; implementing the selected solution; coaching and counseling managers and employees. Ability to manage a small office environment which includes answering telephones, distributing mail, and ordering supplies.
- Assist Employee Training: Assist HR team to conducts new employee orientations, ensuring employees gain an understanding of benefit plans, enrollment provisions, and company policies. Maintain training records, including sign-in sheets, certifications, and materials, and prepare reports such as organization and flow charts, career path reports, job analysis, evaluation, and compensation analysis information.
- Administrative Support: Administers employee relations events such as awards, Christmas parties, and other employee engagement activities; acts as a liaison between employees and management to address questions regarding company policies, practices, and regulations. Prepares, scan maintains and files papers and documents into appropriate employee files; performs file and system audits as necessary.
- Attendance & Payroll: Processes and administers all vacation, leave of absence requests, disability paperwork, medical, and leave. Calculate payroll-related deductions based on employee attendance and working hours records. Create and maintain employee payroll records. Oversee payroll administration to ensure compliance with relevant regulations.
- Accounting & Closing
· Maintain confidential accounting records and files.
· Reconciles accounts receivable and account payable to the general ledger.
· Ensure payment of invoices and statements properly.
· Prepare and perform monthly & quarterly closing in accordance with applicable law
· Perform GCM closing processes, ensuring accurate internal matching of transactions.
· Manage AP and AR transactions and reconciliation, maintaining financial accuracy and ensuring timely processing.
· Conduct daily and monthly cash flow closing, ensuring accurate reporting and financial tracking.
· Prepare and maintain cash flow data and schedules, supporting financial planning.
· Process loan transactions, ensuring compliance with lending agreements.
· Analyze overdue and advance AR balances, issuing notices as needed.
- Compliance: Ensure company compliance with federal and state laws, including reporting requirements.
- Communication: Effective communication with superiors, colleagues in the same department, and related departments is mandatory. Listens actively to evaluate situations and responds effectively and creatively.
- Other: Duties as assigned by Management.
*The company reserves the right to add or change duties at any time.
POSITION QUALIFICATIONS
Competency Statements(s)
· Analytical Skills – Ability to use thinking and reasoning to solve a problem.
· Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
· Detail Oriented – Ability to pay attention to the minute details of a project or task.
· Accuracy – Ability to perform work accurately and thoroughly.
· Accountability – Ability to accept responsibility and account for his/her actions.
SKILLS & ABILITIES
Education: A four-year degree from an accredited college with a major in Business Administration /International Commerce/ Human Resources Management, or experienced Human Resources or Purchasing.
Experience: Either HR or Purchasing experiences or equivalent combination of education and activities required.
Computer Skills: Proficiency in Microsoft Word, Excel and PowerPoint required, Access preferred
Other Skills: Excellent Communication Skills both English and Korean
Certifications & Licenses: HIPPA Certification and Notary Public, a plus
PHYSICAL DEMANDS
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs. /day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs. /day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs. /day)
Physical Demands
Other Physical Requirements
WORK ENVIRONMENT
While performing the duties of this job, the employee primarily works in an office environment. Subject to normal office hazards such as noise, heat, dust, electrical circuits, phones, printer, computers etc. Subject to handling safety meetings, meeting and greeting perspective employees and giving plant tours.
The employee will work a maximum of 40 hours per week. The scheduled hours are Monday through Friday, 8:00 am to 5:00 pm. May be required to work some weekends and may work longer hours as an on needed basis.
Computer, phone, scanner, printer
Pay: From $16.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
Experience:
- Human resources: 1 year (Required)
- Purchasing: 1 year (Required)
Language:
Work Location: In person
