The City of Alameda is seeking an enthusiastic, dedicated, and conscientious individual to join the City's Finance Department in the role of Administrative Technician III - Payroll. As a member of the Finance Department, you will act as an integral part of the payroll and finance team as well as a resource for employees and staff throughout the City.
Under general direction, the Administrative Technician III performs advanced level para-professional and technical work involved in the development, coordination and execution of administrative operational activities of assigned specialized areas; performs other related work as required. In addition to meeting the established guidelines for the position, the ideal candidate will have knowledge and/or experience of payroll functions. Experience using Excel and Tyler Munis or a similar ERP system is highly desirable. This position will specialize in select activities of the unit and cross train o support all functions over time.
This position reports to the Payroll Manager.
Compensation Ranges
Administrative Technician III: $44.42 - $53.97 hourly
Benefits of Employment
For a comprehensive listing of benefits, see the Benefit Matrix here (Download PDF reader).
Four day, 36 hour work week (Monday through Thursday)
CalPERS Retirement: Classic Members: 2% at 55 formula, 8.868% contribution; New Members 2% @ 62 formula, 8.75% contribution.
Medical: The City contracts with CalPERS to provide comprehensive health coverage to employees. Multiple HMO and PPO plans available
Dental: Comprehensive dental coverage provided to employees and their eligible dependents.
Vacation: Starting with 75 hours annually and increasing with years of service.
Holidays: 11 City Holidays and 4 floating Holidays
Sick Leave: 90 hours annually; unused sick leave is converted to service credit at retirement
Positions allocated to this class are assigned to designated specializations such as payroll, human resources, legal services, risk management, crime analysis, and development services financial transactions. They perform advanced level paraprofessional and technical work involved in administrative operations and may serve as a functional area coordinator, an assistant to a program manager, or as a specialist in a functional area. Incumbents receive general supervision from higher level management, and may provide lead direction to a group of clerical employees. Incumbents are expected to work with high degree of independence. Work in the class is distinguished from that of lower classes by the full level of initiative, responsibility, and accountability involved. Certification of eligibility will be issued according to designated specialization and is not transferable to other specializations. Actual responsibilities will vary according to assigned specialization.
Education/Experience
Any combination equivalent to education and experience likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education
Graduation from high school supplemented by specialized training and education related to assigned area/s of specialization.
Experience
Four years of administrative support experience in fields directly related to assigned area/s of specialization: Payroll, Finance, Human Resources, and/or IT.
Knowledge
Knowledge of the principles and practices of assigned specialization; appropriate laws, rules and regulations; modern office equipment and designated specialized equipment including applicable computer software and operating programs.
Ability
Ability to effectively perform assigned specialized advanced level paraprofessional work; develop, coordinate and execute administrative operational activities of assigned specialization; facilitate and promote work integration; initiate and coordinate collaborative work with other departments and divisions; provide specialized technical information and instruction; perform technical and statistical work with speed and accuracy; operate a variety of modern office equipment including calculators and computers; maintain and utilize designated specialized computer software and operating systems; develop and maintain specialized software applications; interpret and apply established policies and governmental guidelines and regulations; interpret and analyze information; prepare complex statistical and computerized reports; use initiative and exercise independent judgment; deal with complex and confidential information; establish and maintain accurate records; maintain level of knowledge required for satisfactory job performance; communicate effectively; establish, maintain, and promote positive and effective working relationships with employees, other agencies, and the public; demonstrate an enthusiastic, resourceful, and effective customer service attitude; supervise and train assigned staff.
Other Requirements
Possession of a valid California Driver's License and satisfactory driving record at the time of appointment is required as a condition of initial and continued employment only if the operation of a vehicle, rather than the employee's ability to get to/from various work locations in a timely manner, is necessary to perform the essential functions of the position.
Selection Process
The examination process may include an application and supplemental questionnaire evaluation, a written exam, and an oral interview. The examination process may test for, but is not limited to, the essential knowledge and abilities listed in the job specification and announcement and will be designed to provide a comprehensive review of each candidate's technical knowledge and overall suitability for the position. Qualified applicants will be notified of the exact date, time, and location of examinations approximately two weeks in advance.
Candidates passing all components of the examination process will be placed on an Eligible List. A list of names is certified to the department(s) having vacancies based on the type of examination conducted pursuant to the provision of the City's Civil Service Rules. Final selection will be made from the Eligible List by the Department Head subject to approval by the City Manager. The Department Head may utilize additional selection procedures to make a final hiring decision. Placement on an Eligible List does not guarantee employment. Prior to appointment, a thorough reference check will be conducted which may include a credit check and background. The selection process may be evaluated and revised based on the number of qualified applicants. Federal law requires that prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, as required by the U.S. Citizenship and Immigration Services.
E-Verify
The City of Alameda utilizes the Federal government's E-Verify program and new employees must provide documentation to establish both identity and work authorization, which includes showing a valid United States Social Security card at the time of hire (photocopies not accepted).
Veteran's Preference Credit
A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran's preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.
AN EQUAL OPPORTUNITY EMPLOYER
The City of Alameda is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
In compliance with local, state and federal laws and regulations, the City of Alameda will employ and promote qualified individuals without regard to disability. The City is committed to making reasonable accommodations in the examination process and in the work environment. Individuals requesting reasonable accommodations in the examination process must do so no later than the final filing date for receipt of applications, otherwise it may not be possible to arrange accommodations for the selection process. Such requests should be addressed to the Human Resources Department | 1-510-747-4900 | [email protected] | 2263 Santa Clara Avenue, Rm. 290, Alameda, 94501. Requests can be made via email, phone, or in writing via U.S. mail.
The information contained herein is subject to change and does not constitute either an expressed or implied contract.
