Top 35 Records specialist Jobs in Alameda, Ca

Laboratory Records & Administrative Specialist
Terrestris Global Solutions —Alameda, CA
- $21.90 - $26.99 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
Quick Apply
Records Management Specialist
ASRC Federal —San Francisco, CA
- $70,304 - $111,765 a year
- Full-time
- Bachelor's degree
- SharePoint
- Entry level
- Paid holidays
- Health insurance
2d
Patient Records Abstractor 2
University of California San Francisco —Emeryville, CA
- Full-time
- Remote
- 5 years
- Data analysis skills
- Analysis skills
9d
Supervisor, Medical Records, Release of Information
MRO Corporation —San Francisco, CA
- $68,240 - $81,100 a year
- Full-time
- Management
- Hospital
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Program Analyst (Public Records Specialist)
The State Bar of California —San Francisco, CA
- $92,960 - $123,943 a year
- Full-time
- Hybrid work
- Word processing
- Writing skills
- Mid-level
Quick Apply
Environmental Records Specialist
Toeroek Associates, Inc. —Berkeley, CA
- $28.84 - $36.06 an hour
- Full-time
- Remote
- Background check
- Microsoft Outlook
- 5 years
- Disability insurance
- Health insurance
Quick Apply
Attendance & Student Records Clerk (26-27SY)
Lighthouse Community Public Schools —Oakland, CA
- $45,000 - $59,000 a year
- Full-time
- School experience
- Spanish
- Office
- Health insurance
- Flexible spending account
Quick Apply
6d
Part-time Temporary Police Records Technician I/II
City of San Ramon —San Ramon, CA
- $29.71 - $41.18 an hour
- Temporary
- Word processing
- Writing skills
- Basic math
- Paid holidays
- Disability insurance
7d
Patient Records Abstractor 4
University of California San Francisco —San Francisco, CA
- Full-time
- Anatomy knowledge
- 5 years
- Writing skills
Quality Records Coordinator
HDR —San Francisco, CA
- $77,978 - $111,410 a year
- Full-time
- 5 years
- Mid-level
- Office
- Paid holidays
- Disability insurance
13d
Medical Record Technician (2112) – Department of Public Health - H00188
City and County of San Francisco —San Francisco, CA
- Online Application
- Management
- Research
- Mid-level
- Continuing education credits
Health Information Coordinator (Medical Records)
Crestwood Behavioral Health —Pleasant Hill, CA
- $23 an hour
- Part-time
- Computer literacy
- High school diploma or GED
- Organizational skills
- Paid jury duty
- Paid holidays
Quick Apply
2d
Sr. Records Clerk
Zenith-American —San Francisco, CA
- $23.69 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
California Public Records Specialist (Paralegal or Analyst)
State Bar of California —San Francisco, CA
- $76,282 - $126,422 a year
- Full-time
- Hybrid work
- Word processing
- Writing skills
- Basic math
Paralegal (Public Records Specialist)
The State Bar of California —San Francisco, CA
- $74,786 - $99,640 a year
- Full-time
- Hybrid work
- Writing skills
- Basic math
- Mid-level
Quick Apply
Student Records Clerk - Treasure Island
Job Corps —San Francisco, CA
- $21.90 an hour
- Full-time
- School experience
- Office
- High school diploma or GED
Quick Apply
medical records / Heath information
San Rafael Healthcare & Wellness Center —San Rafael, CA
- $26.00 - $30.14 an hour
- Full-time
- Computer literacy
- HIPAA
- English
Quick Apply
10d
SEVIS Records Coordinator & Student Engagement Advisor
California State University —East Bay, CA
- Full-time
- Background check
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Records Information Manager IV
Contact Government Services, LLC —San Francisco, CA
- $65,000 - $85,000 a year
- Full-time
- 7 years
- Office
- Senior level
- Health insurance
- Dental insurance
Quick Apply
Medical Records Coder II/III - Correctional Health (Open & Promotional)
County of San Mateo —San Mateo, CA
- $93,704 - $134,784 a year
- Full-time
- Anatomy knowledge
- Mid-level
- Windows
- Retirement plan
14d

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records specialist jobs near alameda, ca

Laboratory Records & Administrative Specialist

Terrestris Global Solutions -
Alameda, CA

Quick Apply

Job Details

Full-time
$21.90 - $26.99 an hour

Benefits

Tuition reimbursement
Retirement plan

Qualifications

Microsoft Excel
High school diploma or GED
SharePoint
Document viewing software

Full Job Description

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Laboratory Records & Administrative Specialist to support the U.S. Food and Drug Administration (FDA) Office of Regulatory Testing and Surveillance (ORTS) at one of eight Human and Animal Food Laboratory locations across the United States. This position plays a key role in ensuring the integrity and accessibility of analytical laboratory records by managing document scanning, electronic submission, records archiving, and administrative support under FDA's Laboratory Information Management System (LIMS).

I've never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Laboratory Records & Administrative Specialist at Terrestris do?

The Laboratory Records & Administrative Specialist will provide on-site administrative support services including scanning and electronic submission of analytical worksheets, laboratory records management and archiving, records destruction, and general administrative support — all in support of the FDA's initiative to modernize laboratory document management through its Laboratory Information Management System (LIMS).

What does a typical day look like for the Laboratory Records & Administrative Specialist?

You will:

Prepare, scan, and convert analytical worksheet packages into OCR-enabled PDF format, ensuring all pages are present, properly ordered, and optimized to meet FDA's file size requirements (

85 MB).

Log into LIMS to upload completed worksheet packages and send email notifications to the corresponding compliance teams.

Organize and maintain electronic repositories of scanned documents, creating backup copies and performing routine cleanup and compression of electronic files.

Archive and organize hard copies of worksheet packages — boxing, labeling, barcoding, and indexing records in accordance with FDA's records retention schedule.

Retrieve archived hard copy and electronic records upon request by FDA officers.

Coordinate and witness onsite records destruction (shredding) in accordance with FDA's retention schedule, maintaining a destruction log.

Provide administrative support including scheduling meetings via Microsoft Outlook, recording meeting minutes and action items, and preparing travel estimates.

Support laboratory operations using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, Visio, and Project.

Assist with equipment and chemical inventory, data entry into laboratory systems, mail handling, and supply logistics.

Complete all mandatory FDA training, including annual Computer Security Awareness, LIMS, QMiS, Privacy and Records Management, and driver training as required.

What qualifications do you look for?

You might be the professional we're looking for if you have:

Authorization to work in the U.S. permanently, without sponsorship.

A high school diploma or GED equivalent; associate's or bachelor's degree in a related field preferred.

At least 2 years of experience in administrative support, document management, records management, or a closely related clerical role.

Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePoint.

Experience with document scanning, PDF conversion (Adobe Acrobat or equivalent), and electronic file management.

Ability to obtain and maintain an FDA background investigation and security access card (fingerprint return must be “favorable”).

Ability to lift and move boxes weighing up to approximately 15 lbs. on a routine basis.

Strong attention to detail and ability to maintain high accuracy (99%+) in data entry, document indexing, and records tracking.

Ability to work independently and in a structured, compliance-driven environment with minimal supervision.

Experience with federal laboratory or regulated environment recordkeeping is a plus.

Familiarity with a Laboratory Information Management System (LIMS) or similar database is a plus.

Where will this position be located?

Positions are available at the following FDA Human and Animal Food Laboratory locations. Please indicate your location preference when applying:

Jefferson, Arkansas (Arkansas Human and Animal Food Laboratory – ARHAFL)

Lakewood, Colorado (Denver Human and Animal Food Laboratory – DENHAFL)

Lenexa, Kansas (Kansas City Human and Animal Food Laboratory – KCHAFL)

Jamaica, New York (New York Human and Animal Food Laboratory – NYHAFL)

Bothell, Washington (Seattle Human and Animal Food Laboratory – SEAHAFL)

Irvine, California (Irvine Human and Animal Food Laboratory – IRVHAFL)

Alameda, California (San Francisco Human and Animal Food Laboratory – SANHAFL)

Atlanta, Georgia (Atlanta Human and Animal Food Laboratory – ATLHAFL)

What are the working hours?

This is a full-time, on-site position. Core hours are Monday through Friday, 8:00 AM – 4:30 PM local time. Contractor services are not required on Federal holidays or when the laboratory is officially closed. Limited episodic telework may be authorized for database entry tasks during inclement weather using government-furnished equipment.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits, including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

Applicants must be authorized to work in the U.S.

Quick Apply

Refine Your Search

records specialist jobs in alameda, ca

Laboratory Records & Administrative Specialist

Records Management Specialist

Patient Records Abstractor 2

Supervisor, Medical Records, Release of Information

Program Analyst (Public Records Specialist)

Environmental Records Specialist

Attendance & Student Records Clerk (26-27SY)

Part-time Temporary Police Records Technician I/II

Patient Records Abstractor 4

Quality Records Coordinator

Medical Record Technician (2112) – Department of Public Health - H00188

Health Information Coordinator (Medical Records)

Sr. Records Clerk

California Public Records Specialist (Paralegal or Analyst)

Paralegal (Public Records Specialist)

Student Records Clerk - Treasure Island

medical records / Heath information

SEVIS Records Coordinator & Student Engagement Advisor

Records Information Manager IV

Medical Records Coder II/III - Correctional Health (Open & Promotional)

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