Top 185 Administrative coordinator Jobs in Alameda Ca

Senior Workplace Coordinator
A Fast Growing AI Robotics Company —San Francisco, CA
- $43 - $60 an hour
- Full-time
- Hospitality
- Google Workspace
- Inventory management
- Commuter assistance
- Disability insurance
Quick Apply
6d
Business Office Coordinator
Kensington Senior Living, LLC —Redwood City, CA
- $80,000 - $85,000 a year
- Weekends as needed
- Microsoft Outlook
- Ability to walk for extended periods
- Word processing
- Flexible schedule
Quick Apply
Administrative and Operations Coordinator
seiu local 1021 —Oakland, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Store Operations Coordinator
World Market —Alameda, CA
- $35.50 - $38.46 an hour
- Online Application
- Hybrid work
- Bachelor of Science
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
The Guy Blume Group —Alameda, CA
- $65,000 - $90,000 a year
- Full-time
- Hybrid work
- Mid-level
- Organizational skills
- Contracts
Quick Apply
Customer Service Coordinator (Paid Training + $25-26/HR)
AquaTech Swim —Alameda, CA
- $24 - $26 an hour
- Full-time
- High school diploma or GED
- 1 year
- Communication skills
- Paid training
Quick Apply
Office & Operations Coordinator
Richards and Sterling —Emeryville, CA
- $30 - $35 an hour
- Full-time
- Office
- Administrative experience
- Warehouse
- Health insurance
- 401(k)
Quick Apply
3d
Front Office Coordinator – Dental Practice
Confidential —San Ramon, CA
- $22 - $26 an hour
- Full-time
- Background check
- Spanish
- Dental office
Quick Apply
Front Office Reception Coordinator
Oura —San Francisco, CA
- $76,000 - $95,000 a year
- Monday to Friday
- Office
- Administrative experience
- Project management
- Paid holidays
- Health insurance
PT OAK Front Desk Patient Care Coordinator
MEDBRIDGE VENTURES LLC —Oakland, CA
- $32 - $40 an hour
- Part-time
- BLS Certification
- HIPAA
- English
Quick Apply
Scheduling Coordinator
Royal Ambulance —San Leandro, CA
- $57,000 - $60,000 a year
- Full-time
- Mid-level
- In-person
- Communication skills
- Passenger ride along program
- Health insurance
Quick Apply
Project and Office Coordinator
CRB —Emeryville, CA
- $59,000 - $94,000 a year
- Full-time
- Hybrid work
- Background check
- 5 years
- Mid-level
Quick Apply
13d
Office Manager, Receptionist, Scheduling Coordinator, Treatment plan Coordinator
Alameda Dental Office —Alameda, CA
- Part-time
- Dental office
- HIPAA
- Administrative experience
- Free parking
- Health insurance
Quick Apply
8d
Administrative Coordinator
Ascend —Oakland, CA
- $60,000 - $70,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator for Social Work
California State University —East Bay, CA
- Weekends as needed
- Background check
- Google Workspace
- High school
- Paid holidays
- Health insurance
Executive Assistant | Office Coordinator
Tipping —Berkeley, CA
- $33.65 - $41.82 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Health insurance
Full-Time HR Assistant/ Office Coordinator Monday -Friday
HighCom Security Services, Inc. —Oakland, CA
- $32 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Administration Coordinator
SEIU UHW-WEST AND JOINT ER ED FUND —Oakland, CA
- $89,383.90 a year
- Full-time
- Customer service
- Research
- Mid-level
Quick Apply
13d
Full-Time HR Assistant/ Office Coordinator Monday -Friday
HighCom Security Services Inc —Oakland, CA
- $32 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Logistics and Project Coordinator
Black Cultural Zone CDC —Oakland, CA
- $25 - $28 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Retirement plan
- Paid sick time
Quick Apply

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Senior Workplace Coordinator

A Fast Growing AI Robotics Company
San Francisco, CA

Quick Apply

Job Details

Full-time | Contract
$43 - $60 an hour
6 days ago

Benefits

Commuter assistance
Disability insurance
401(k)
Flexible spending account
Life insurance

Qualifications

Google Workspace
Budgeting

Full Job Description

HireArt is helping our client find a Senior Workplace Coordinator to serve as the on-site lead for their San Francisco office, keeping operations running smoothly while delivering an exceptional experience for employees and visitors alike.

In this role you'll own day-to-day workplace operations at the San Francisco location and partner closely with the Cambridge-based Office Manager to ensure consistency across both offices. You’ll manage vendors, support events and onboarding, provide administrative support, and help extend company-wide workplace programs, including AI-enabled workflows and general-purpose robots, to the San Francisco team.

We’re looking for a resourceful, hospitality-minded individual who thrives in a fast-paced startup environment, wears many hats with ease, and is excited about the future of robotics and modern workplace operations.

As a Senior Workplace Coordinator, you will:

Lead day-to-day on-site workplace operations for the San Francisco office—including front-of-house management, mail and shipping, supplies and snacks inventory, and meeting space readiness—in close partnership with the SF facilities team and the Cambridge Office Manager.
Act as the primary point of contact for San Francisco employees and visitors, resolving workplace needs and issues promptly and professionally.
Coordinate local vendors in support of workplace operations and track contracts, invoices, and service quality in partnership with the Office Manager.
Provide administrative support across the San Francisco office, including calendar coordination, travel arrangements, expense processing, and document preparation.
Work cross-functionally across Business Operations to support onboarding and offboarding logistics for San Francisco employees, including desk setup, badge access, and welcome experience.
Coordinate in-office events, team lunches, all-hands logistics, and hosting of visiting employees and leaders.
Work closely with the Cambridge-based Office Manager to ensure consistency in workplace policies, vendor standards, budgets, and employee experience across both offices.
Provide on-the-ground visibility, feedback, and local execution for company-wide workplace initiatives.
Maintain regular operating rhythms (check-ins, reporting, status updates) to ensure alignment and accountability across time zones
Identify opportunities to improve San Francisco workplace operations and partner with the Office Manager to implement them.
Adopt and promote practical uses of AI tools and general-purpose robots to streamline office workflows (e.g., booking systems, automated support, logistics assistance).
Help ensure compliance with safety, accessibility, and workplace regulations specific to the San Francisco office.
Wear many hats—comfortable shifting priorities to pitch in on ad-hoc projects that support the broader team.
5+ years of experience in workplace coordination, office operations, executive/administrative support, or a similar role in a fast-moving organization
Demonstrated ability to manage multiple priorities simultaneously with strong organizational skills and attention to detail
Ability to lift and move objects up to 30 lbs.
Excellent written and verbal communication skills
Proficiency in Google Workspace (including Calendar, Docs, and Sheets)
Experience managing vendors and supporting workplace budgets
Comfort working across time zones and partnering closely with a remote manager
Proficiency with modern productivity and collaboration tools and comfort adopting new systems and technologies to improve efficiency

Preferred Qualifications:

Experience supporting offices in technology, robotics, AI, or other engineering-driven environments
Familiarity with AI-assisted tools, automation platforms, or smart workplace systems
Experience supporting a satellite or secondary office operating in partnership with a headquarters location
Passion for robots and creating thoughtful, future-forward workplace experience

Benefits:

Pre-tax commuter benefits
Employer (HireArt) subsidized Healthcare Benefits
Flexible Spending Account for healthcare-related costs
HireArt covers all costs for short- and long-term disability and life insurance
401k package

Commitment: This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the San Francisco, CA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.

Quick Apply

Refine Your Search

administrative coordinator jobs in alameda ca

Senior Workplace Coordinator

Business Office Coordinator

Administrative and Operations Coordinator

Store Operations Coordinator

Operations Coordinator

Customer Service Coordinator (Paid Training + $25-26/HR)

Office & Operations Coordinator

Front Office Coordinator – Dental Practice

Front Office Reception Coordinator

PT OAK Front Desk Patient Care Coordinator

Scheduling Coordinator

Project and Office Coordinator

Office Manager, Receptionist, Scheduling Coordinator, Treatment plan Coordinator

Administrative Coordinator

Administrative Coordinator for Social Work

Executive Assistant | Office Coordinator

Full-Time HR Assistant/ Office Coordinator Monday -Friday

Administration Coordinator

Full-Time HR Assistant/ Office Coordinator Monday -Friday

Logistics and Project Coordinator

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