Top 75 Administrative specialist Jobs in Alameda Ca

Administrative Support Specialist
KMRG, LLC —Alameda, CA
- $48.62 - $53.71 an hour
- Full-time
- Microsoft Outlook
- Laboratory experience
- Office
2d
ADMINISTRATIVE SPECIALIST
Judicial Council of California —San Francisco County, CA
- $5,614 - $7,858 a month
- Online Application
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- AD&D insurance
- Paid holidays
9d
Laboratory Records & Administrative Specialist
Terrestris Global Solutions —Alameda, CA
- $21.90 - $26.99 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
Quick Apply
Regional Support Specialist - San Rafael, CA
Anywhere Real Estate —San Rafael, CA
- Full-time
- Computer literacy
- Mid-level
- Office
- Wellness program
- Paid parental leave
Administrative Operations Specialist (21239) - Hybrid
Flex Employee Services —Stanford, CA
- $35 - $42 an hour
- Contract
- Hybrid work
- Background check
- Microsoft Outlook
- Customer service
- Referral program
Quick Apply
Administrative Grants Specialist
AppleOne —Martinez, CA
- $25 - $28 an hour
- Temporary
- Mid-level
- Office
- Fair chance
- Dental insurance
- 401(k)
Quick Apply
2d
Administrative Operations Specialist (21239) - Hybrid
Flex Employee Services —Stanford, CA
- $35 - $42 an hour
- Contract
- Hybrid work
- Background check
- Microsoft Outlook
- Customer service
- Referral program
Quick Apply
1d
Workplace Experience Specialist
thredUP Inc —Oakland, CA
- $75,000 - $80,000 a year
- Full-time
- Hospitality
- Google Workspace
- Mid-level
- Paid parental leave
- Employee stock purchase plan
Enrollment and Administrative Support Specialist (Temporary)
Hively —Oakland, CA
- $26 - $28 an hour
- Temporary
- Hybrid work
- Background check
- Spanish
- Bachelor of Science
- Health insurance
Quick Apply
7d
Office Admin/IT Helpdesk Specialist
Sciens Building Solutions —Pleasanton, CA
- $36.06 - $38.46 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
7d
Workplace/Employee Experience Specialist - San Francisco
Plaud —San Francisco, CA
- $60,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)
California State University —East Bay, CA
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Practice Support Specialist
Wilson Sonsini Goodrich & Rosati —San Francisco, CA
- $49.04 - $66.35 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
Leave Administration Specialist
HR Options —Concord, CA
- $33 - $43 an hour
- Part-time
- Hybrid work
- Google Workspace
- Analysis skills
- Senior level
- Health insurance
- Dental insurance
Quick Apply
9d
Workplace & People Operations Specialist
Cowboy Space Corp. —San Carlos, CA
- $140,000 - $186,535 a year
- Full-time
- Mid-level
- Office
- In-person
- Paid parental leave
- Paid holidays
Quick Apply
Clerical & Admin Specialist II
Northstar Memorial Group —Oakland, CA
- $25 - $26 an hour
- Full-time
- Mid-level
- 2 years
- Communication skills
- Health savings account
- Health insurance
Quick Apply
Resource Sharing and Course Materials Specialist - (Library Services Specialist III, Range I) - Library Administration
California State University —San Francisco, CA
- Full-time
- Background check
- Writing skills
- Basic math
- Health savings account
- Disability insurance
Administrative Specialist
Quality Mobile Home Services —Pleasanton, CA
- $20 - $22 an hour
- Full-time
- Office
- Administrative experience
- Construction experience
- Health insurance
- Cell phone reimbursement
Quick Apply
1d
Operations Support Specialist (San Francisco, CA)
TCR Group —San Francisco, CA
- $33 - $39 an hour
- Full-time
- Mid-level
- Microsoft Office
- 3 years
- Health savings account
- Disability insurance
Practice Management Specialist
Davis Wright Tremaine LLP —San Francisco, CA
- $37.95 - $52.75 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Commuter assistance
- Health savings account

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Administrative Support Specialist

KMRG, LLC
Alameda, CA

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Job Details

Full-time
$48.62 - $53.71 an hour
2 days ago

Qualifications

Microsoft Outlook
Spreadsheets
Zoom
Visio
High school diploma or GED
Video conferencing software
Microsoft Teams
SharePoint
Document viewing software
Webex
Video conferences (communication methods)
Adobe Acrobat
Video conferencing systems operation

Full Job Description

Title: Administrative Support Specialist
Location: Alameda, CA 94502
Schedule: Full-time, onsite Monday-Friday
Salary: $48.62 - $53.71

We are seeking an Administrative Support Specialist to support the U.S. Food and Drug Administration (FDA) at the San Francisco Human and Animal Food Laboratory (SANHAFL) in Alameda, CA. Your scope of work will include supporting FDA laboratory operations through administrative, document management, records management, and related support services.

This is a full-time opportunity in which we’ll provide competitive pay, job stability, and security.

Apply today!

RESPONSIBILITIES
Document Scanning & Upload Support

Prepare laboratory records and analytical worksheet packages for scanning and conversion
Scan and convert documents into searchable OCR format
Process oversized materials through photocopying or digital photography, as required
Use Adobe Acrobat or equivalent tools to optimize PDF files and reduce file size
Review scanned images for quality, completeness, order, and readability
Upload analytical worksheet packages into LIMS or other designated Government systems
Send document upload notifications to appropriate Government personnel
Store, organize, and maintain electronic files in Government-designated repositories
Search, retrieve, compress, back up, and organize electronic files as needed

Records Management

Organize, box, label, index, and store hardcopy laboratory records
Maintain accurate inventories of electronic and hardcopy records
Barcode records and storage boxes using Government-provided procedures and systems
Retrieve archived hardcopy records when requested by FDA personnel
Move records to designated onsite or offsite storage locations as needed
Routinely lift, move, and handle records boxes weighing up to approximately 15 lbs.
Follow FDA records management procedures, naming conventions, and retention requirements

Records Destruction Support

Support records destruction in accordance with FDA records retention requirements
Perform or coordinate onsite shredding/destruction using Government-provided equipment or services
Ensure records destruction is witnessed by designated Government personnel when required
Maintain accurate records of documents destroyed
Provide destruction records to Government personnel upon request

Administrative Support

Provide administrative support for laboratory operations and document management activities
Schedule internal and external meetings using Microsoft Outlook, WebEx, Teams, Zoom, or similar tools
Attend meetings, record attendance, capture action items, and prepare meeting minutes and agendas
Assist with document preparation using Microsoft Word, Excel, PowerPoint, Project, Visio, and SharePoint
Support timekeeping, budget tracking, travel estimates, and administrative tracking activities
Receive, sort, prioritize, track, and distribute laboratory mail and documents
Enter data into laboratory databases and Government systems
Maintain and organize laboratory libraries, files, and document repositories
Track equipment, supply, chemical, and reagent inventory information
Coordinate purchasing planning, execution, and document management support
Retrieve supplies, reagents, and chemicals from shipping/receiving areas and deliver them to appropriate lab components
Assist with visitor planning, vendor coordination, and other laboratory administrative needs

Training & Compliance

Complete required FDA security, privacy, records management, LIMS, and QMiS training
Fulfill driver/fleet training requirements if required to operate Government vehicles
Follow FDA security, privacy, confidentiality, records management, and facility access requirements
Sign required FDA confidentiality, non-disclosure, and system access documents
Protect non-public Government information and follow all applicable Government procedures
Perform related lab document management, records control, scanning, data entry, inventory, and administrative duties

REQUIRED BACKGROUND

High School Diploma
Must be proficient with Adobe tools, Microsoft Word, Excel, and PowerPoint
Knowledge of SharePoint, Microsoft Outlook, and WebEx

PREFERRED BACKGROUND

Administrative support experience
Records management, document management, or document control experience
Scanning, filing, indexing, or data entry experience
Experience maintaining records, logs, inventories, or tracking spreadsheets
Experience supporting federal, laboratory, healthcare, records, or regulated office environments

LOCATION

Alameda, CA 94502

TRAVEL

Local travel may be required to move or retrieve records from designated onsite or offsite storage locations

WORK HOURS

Monday–Friday, 40 hours per week

TELEWORK

CLEARANCE

U.S. citizenship required as it supports the U.S. federal government

CLIENT

U.S. Food and Drug Administration (FDA),

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Non-exempt

******************

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Refine Your Search

administrative specialist jobs in alameda ca

Administrative Support Specialist

ADMINISTRATIVE SPECIALIST

Laboratory Records & Administrative Specialist

Regional Support Specialist - San Rafael, CA

Administrative Operations Specialist (21239) - Hybrid

Administrative Grants Specialist

Administrative Operations Specialist (21239) - Hybrid

Workplace Experience Specialist

Enrollment and Administrative Support Specialist (Temporary)

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Workplace & People Operations Specialist

Clerical & Admin Specialist II

Resource Sharing and Course Materials Specialist - (Library Services Specialist III, Range I) - Library Administration

Administrative Specialist

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Practice Management Specialist

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