Join the Alaska Court System!
The Utqiagvik Trial Court is seeking a motivated and dedicated individual to join our team as a Clerk of Court 3. If you're looking for a meaningful career where you can serve your community and support court operations, we encourage you to apply.
This is an in-person position located at the Utqiagvik Courthouse. The incumbent will be expected to work remotely during court closures.
Employees transferring from another State of Alaska agency may receive consideration for an advance step placement.
Trial Court Management and Support
This position is responsible for supervising the daily operations of trial court activities at the court location, including oversight of records, personnel, fiscal matters, and facilities. The incumbent provides leadership and technical support in court functions such as record keeping, calendaring, accounting, and jury management in accordance with statutes, court rules, and state and local directives, and serves as the primary trainer for Court Case Managers, working closely with the Rural Court Administrator to coordinate staff training.
The Clerk of Court 3 monitors staff work quality, provides correction and training, reviews leave requests, and coordinates staffing schedules to ensure adequate coverage. The incumbent oversees use of the case management system and related court operations, including in-court processes, accounting, exhibits, and records on appeal, and responds to inquiries from judges, attorneys, law enforcement, other courts, and the public. This position also supports courtroom technology operations, including audio recording backup monitoring and basic troubleshooting and maintenance of equipment as needed.
Human Resource Management
This position will interview, hire, evaluate, and discipline subordinate employees and maintain a supervisory working file on each court case manager to document both positive and negative performance. Prepare timely interim and annual performance evaluations, maintain current job descriptions, inform staff regarding personnel rules and administrative bulletins, and encourage and monitor compliance. You will also initiate and lead regular staff meetings on training issues and matters related to court operations. You will also ensure court case managers receive training in all aspects of their jobs by providing training or seeking assistance and resources as needed.
Additional Duties Include
Maintain the trial court accounting records and petty cash fund in compliance with court policies and procedures, ensure timely deposit and disbursement of trust account funds, approve the accuracy of bills, and submit to Fiscal Operations for payment.
Coordinate with landlord, ACS Facilities Department, and local agencies regarding general maintenance and building improvements, including parking lot snow removal, ACS upgrades, and regulating building temperature. Work with the landlord if there is a facilities problem, such as a leak or alarm. Act as property custodian for the trial court. Oversee the ordering of supplies and forms to ensure that adequate quantities remain in stock. Works closely with IS staff on technology-related matters affecting the trial court. Participate in the budgetary process for equipment and upgrades to the facility.
The ideal candidate will possess the following knowledge, skills, and abilities. Please detail these in the required letter of interest.
-
Experience as a supervisor or team leader.
-
Outstanding work habits regarding attendance, punctuality, and use of leave.
-
Experience providing excellent customer service, in person and on the telephone.
-
Experience performing multiple tasks with frequent interruptions and remaining calm, organized, and accurate.
-
Experience working independently and as part of a team in a detail-oriented environment.
-
Experience establishing priorities.
-
Proficiency in using MS Word, Excel, and Outlook.
-
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.
-
The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.
Exceptional Benefits for Full-Time Employees
We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.
Enjoy peace of mind and long-term security while serving your community.
See http://doa.alaska.gov/drb/index.html for additional information.
For more information on Utqiagvik, please visit:
http://www.north-slope.org/our-communities/utqiagvik
For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov
For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity.
A high school diploma or General Educational Development (GED) certificate AND two years of advanced general clerical or legal clerical work experience. The required work experience is met by service such as a Court Case Manager 1, Court Case Manager 2, Court Supervisor, Clerk of Court, Chambers Judicial Assistant, or Chief Deputy Clerk with the Alaska Court System or similar work experience with another employer.
OR
A bachelor’s degree from an accredited college in any field AND one year of advanced general clerical or legal clerical work experience. The required work experience is met by service such as a Court Case Manager 1, Court Case Manager 2, Court Supervisor, Clerk of Court, Chambers Judicial Assistant, or Chief Deputy Clerk with the Alaska Court System or similar work experience with another employer.
OR
A bachelor’s degree from an accredited college in business administration, public administration, criminal justice, or a closely related field.
This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
-
A letter of interest, completed per the instructions below.
- Post-secondary transcripts, if using education to meet minimum qualifications.
-
Copies of your most recent (2) performance evaluations, if available.
-
A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers and email addresses.
LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to [email protected].
Your letter of interest should:
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.
The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
LEGAL EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.
WORK EXPERIENCE
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
MULTIPLE VACANCIES NOTICE
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
