Purpose
Ketchikan Indian Community (KIC) job descriptions are a management tool to help organize duties and provide employees with the employer’s expectations with regard to a specific job classification. The responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is a reasonable assignment for the position. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
Job Summary
The Transportation Specialist will assist in developing, implementing, and administering the tribe's transportation goals and be responsible for accomplishing various departmental services, including those related to tribal roads and facilities, transportation, construction projects, and land use. The Specialist will also work with the Tribal Planner on future infrastructure, land, and road use project plans.
The incumbent will assist in facilitating agreements and partnerships with municipal, state, and federal agencies that benefit the advancement of the tribal priorities as identified in the Long-Range Transportation Plan, forming a Tribal Transportation Plan and LRTP, keeping inventory current and addressing the needs of the tribe through infrastructure development in accordance with the LRTP. In addition to these agreements, this position will assist in community development and involvement in the Tribal Transportation Plan.
Job Duties & Responsibilities
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Annually collecting and updating transportation data, including mapping and other available data-gathering methods, and documenting and submitting additional data for existing and future transportation needs.
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Forecasting requirements, scheduling expenditures, and developing and enforcing planning schedules;
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Developing and enforcing planning schedules;
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Maintain satisfactory contract records and files on all road projects and related material.
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Develop and maintain working relationships with appropriate entities, such as municipalities, states, other Tribal governments, federal agencies, the Bureau of Indian Affairs, the U.S. Forest Service, the National Park Service, Harbormasters office, Federal Transit Agency, and Federal Highways Administration
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Attend appropriate trainings, workshops, and meetings and represent the Tribe at conferences and functions related to the Tribal Transportation Plan (TTP).
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Seek out and obtain future funding from federal, state, or private agencies, organizations, or foundations for construction funding and to address the annual Tribal Long-Range Transportation Plan. Work collaboratively to advance tribal priorities per the LRTP.
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Collaborate with private grant writers to facilitate funding for future Tribal projects. Prepare and submit reports as needed to report grant funds.
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Engage in public review and meetings regarding the Tribe’s LRTP and update the NTTFI as needed
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Preconstruction, management, and construction oversight of KIC’s Transportation projects, including Environmental documentation, permits, right-of-way, plans, estimates, and engineers’ estimates to ensure the Tribe has met its regulatory requirements to construct a transportation project under the TTP.
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Manage the construction of transportation projects for KIC using engineering consultants
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Manage KIC’s fleet vehicles regarding new vehicle acquisition, maintenance schedule, and general questions
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Develop KIC’s safety projects as outlined in the KIC Safety Plan
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Assist the Transportation Manager in establishing the Transportation Headquarters
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Prepare required documents for Tribal committee and council meetings
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Other related duties as assigned.
Minimum Qualifications (Education & Experience)
- High school diploma or GED equivalent.
- Two years’ of administrative experience in public works, project management and/or capital project budgeting.
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Proof of valid driver's license with acceptable driving record.
Preferred Qualifications (Education & Experience)
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Associates’ degree in Business Administration, Engineering, Construction Management, or related field.
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Three years’ experience in transportation and the federal-aid highway processes.
- Experience in community preferred and a strong commitment to multi-disciplinary teamwork.
Necessary Knowledge, Skills, and Abilities
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Understanding of the Tribal Transportation Program and community transportation issues.
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Familiarity with related transportation acts and programs.
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Basic principles and practices of program and project management.
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Understanding of theories and methods related to transportation planning and implementation strategies.
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Knowledge of contract management practices in an agency setting.
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Familiarity with applicable federal, tribal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility.
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Understanding of research and reporting methods, techniques, and procedures.
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Ability to manage multiple tasks simultaneously.
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Ability to work independently with minimal supervision and to prioritize assignments.
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Capacity to understand policies, procurement, and implementation and review.
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Ability to track spending and produce budget reports, capability to research and prepare successful grant proposals.
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Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) Tribal culture and lifestyle, working effectively with AI/AN populations.
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Effective oral and written communication skills with sensitivity to the lifestyles of targeted participants.
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Skills in operating personal computers using a variety of computer software.
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Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.
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Ability to maintain strict confidentiality and comply with all applicable federal and tribal privacy laws and KIC policy (HIPPA, HITECH, etc.).
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Ability to learn and apply program/agency operating policies and procedures.
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Ability to manage multiple priorities and tasks concurrently and meet deadlines.
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Ability to work independently as well as with teams.
KIC Competencies
Cultural Competency: To be respectful and responsive to the health beliefs, practices, and cultural and linguistic needs of KIC Tribal Members. Developing cultural competence is an evolving, dynamic process that takes time and occurs along a continuum.
Commitment: To serve Tribal Members and set a high standard for yourself in your performance; strive for results and success; convey a sense of urgency and bring issues to closure; and stay persistent despite obstacles and opposition.
Customer Service: Meet/exceed the expectations and requirements of internal and external customers; identify, understand, and monitor the needs of both internal and external customers; always talk and act with customers in mind; and recognize working colleagues as customers.
Effective Communication: Ensure important information is passed to those who need to know; convey necessary information with respect, clearly and effectively orally or in writing
Responsiveness and Accountability: Demonstrate a high level of conscientiousness; hold oneself personally responsible for one's own work; and do the required fair share of work.
Working Conditions
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Must be able to hear. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch; and taste or smell. Each of the listed activities also requires standing, sitting, walking, bending, stooping, climbing on stools and ladders, and must regularly lift and/or move up to 25 pounds and/or move up to 50 pounds frequently and/or up to 50 pounds occasionally.
Writing by hand and using a personal computer. Attending evening and lunchtime meetings as requested by the supervisor. Traveling occasionally to out-of-town meetings and functions.
Conditions of Hire
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May be required to possess and maintain a valid driver's license or capable of obtaining one, as well as be insurable by KIC’s company insurance.
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KIC is a Drug-Free Workplace. All employees must adhere to KIC drug and alcohol policies and procedures to ensure a safe workplace. Employees must pass a pre-employment and subsequent random and/or for-cause drug and alcohol screening to be eligible for and maintain employment.
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KIC has several positions that must comply with the P.L. 101-630 Indian Child Protection and Family Violence Protection Act (ICPA); all employment offers in the "covered" classification are conditional until KIC has received a Federal criminal background check verifying eligibility to work in these programs.
