Top 14 Accounting administrator Jobs in Albany, Ny

Business Office Manager (Part-time)
The Costumer —Schenectady, NY
- $25 - $30 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- 3 years
Quick Apply
3d
IT Budget and Operations Specialist
The Research Foundation For SUNY —Albany, NY
- $71,547 - $83,206 a year
- Online Application
- Microsoft Excel
- Oracle
- Mid-level
3d
Bookkeeper/Administrative Assistant
Atmosphyre —Voorheesville, NY
- $800 - $1,300 a week
- Part-time
- Office
- QuickBooks
- Data entry
Quick Apply
Senior Administrative Analyst/Trainee (NYHELPS); Central Office
State of New York - Mental Health, Office of —Albany, NY
- $53,764 - $66,951 a year
- Full-time
- Background check
- Adults
- Mid-level
- Paid holidays
- Health insurance
5d
Health Program Administrator / Trainee 1,2 (NY HELPS) - 45447
State of New York - Health, Department of —Albany, NY
- $53,764 - $85,138 a year
- Full-time
- Background check
- Management
- Doctoral degree
- Paid holidays
- Dental insurance
7d
Chief Fiscal Officer
Hudson Valley Community College —Troy, NY
- $115,000 - $125,000 a year
- Online Application
- Bilingual
- Background check
- 7 years
- Health insurance
- Dental insurance
Quick Apply
9d
Senior Accountant & Financial Aid Administrator
emma willard school —Troy, NY
- $80,000 - $110,000 a year
- School experience
- Google Workspace
- Customer service
Quick Apply
Tax Operations Administrator
Wojeski & Company CPAs —Albany, NY
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Paid time off
Quick Apply
Accounts Payable Clerk/Administrative Assistant
Kelley Bros —Ballston Spa, NY
- $41,000 - $45,000 a year
- Full-time
- Office
- Organizational skills
- Front desk
- Health savings account
- Disability insurance
Quick Apply
Inspection Department Administrative Assistant
SRI —Mechanicville, NY
- $23 - $25 an hour
- Background check
- Microsoft Excel
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Chief Financial Officer (CFO)
Commission On Economic Opportunity —Troy, NY
- $125,000 - $140,000 a year
- Online Application
- CPA
- Office
- Finance
- Paid holidays
- Health insurance
Quick Apply
17h
Chief Fiscal Officer HV-MC-8350
Hudson Valley Community College —Troy, NY
- $115,000 - $125,000 a year
- Online Application
- Bilingual
- Background check
- 7 years
- Health insurance
- Dental insurance
Quick Apply
10d

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Business Office Manager (Part-time)

The Costumer -
Schenectady, NY

Quick Apply

Job Details

Part-time
$25 - $30 an hour
3 days ago

Qualifications

Customer communication
Financial close processing
Sales tax return preparation
Accounts receivable management
Purchase order management
Accurate transaction records management
Administrative experience
Invoice payment processing
QuickBooks Online
HR systems
QuickBooks
Accounting and finance experience
Purchasing
Closing the books
Logistics order management

Full Job Description

Business Office Manager (Part-Time)

About The Costumer

For more than 108 years, The Costumer has helped bring theatre to life. We rent and sell costumes to schools, community theatres, universities, and individuals throughout the United States and Canada. Every year, we support thousands of productions while advancing scholastic theatre and its ability to build confidence, creativity, communication skills, resilience, and empathy.

We're looking for a dependable, detail-oriented Business Office Manager who enjoys keeping a business running smoothly and takes pride in delivering exceptional customer service.

Position Overview

This role is ideal for an experienced office manager or bookkeeper who enjoys variety and ownership. You'll oversee the day-to-day financial and administrative functions of the business, ensuring invoices are processed accurately, customer accounts stay current, purchase orders are properly managed, and our office operations remain organized and efficient.

Success in this position requires excellent organizational skills, outstanding attention to detail, and strong experience using QuickBooks Online. Because many of our customers are schools and nonprofit organizations, experience working with purchase orders and government or educational customers is highly preferred.

What You'll Do

Manage day-to-day bookkeeping in QuickBooks Online
Process accounts payable, including vendor invoices and payments
Manage accounts receivable, customer invoicing, payment posting, and collections
Reconcile bank accounts and credit card statements
Prepare documentation for month-end close, partnering with our fractional controller
Prepare and file multi-state sales tax returns
Track customer purchase orders and ensure required documentation is received before orders ship
Support customer account questions and contract administration
Prepare bank deposits and maintain organized financial documentation
Assist with bid submissions, sole-source letters, and administrative support for the sales team
Support general office operations, including mail, scheduling, and administrative coordination
Work collaboratively with the President, department leaders, and outside accounting and HR partners

Required

3+ years of experience in office management, bookkeeping, accounting, or a similar business office role
Proficiency with QuickBooks Online
Experience managing accounts payable, accounts receivable, reconciliations, and month-end processes
Experience preparing and filing multi-state sales tax returns
Experience working with purchase orders, especially for schools, municipalities, or nonprofit organizations
Excellent written and verbal communication skills
Exceptional organizational skills and attention to detail

Preferred

Experience supporting retail, rental, or e-commerce businesses
Familiarity with Shopify, Amazon, Etsy, or similar sales platforms
Experience with ADP Workforce Now
Associate's or Bachelor's degree in Accounting, Business, Finance, or a related field

We're seeking someone who is:

Highly organized and dependable
Detail-oriented with a commitment to accuracy
Trustworthy and able to maintain confidentiality
Friendly, professional, and customer-focused
Comfortable working independently while collaborating across departments
A proactive problem solver who enjoys improving processes
Excited to support an organization that serves schools, educators, and the performing arts community

Schedule & Location

Part-time (20–25 hours per week)
Hybrid schedule with approximately two days per week in our Schenectady office
Candidates should reside within commuting distance of Schenectady, NY

Compensation

$25–$30 per hour, based on experience.

Please submit your resume along with a brief cover letter telling us why you're interested in joining The Costumer and what makes you a great fit for this role.

The Costumer is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.

Quick Apply

Refine Your Search

accounting administrator jobs in albany, ny

Business Office Manager (Part-time)

IT Budget and Operations Specialist

Bookkeeper/Administrative Assistant

Senior Administrative Analyst/Trainee (NYHELPS); Central Office

Health Program Administrator / Trainee 1,2 (NY HELPS) - 45447

Chief Fiscal Officer

Senior Accountant & Financial Aid Administrator

Tax Operations Administrator

Accounts Payable Clerk/Administrative Assistant

Inspection Department Administrative Assistant

Chief Financial Officer (CFO)

Chief Fiscal Officer HV-MC-8350

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