Our goal is to solve problems and deliver results for our clients. At Cloud and Things, you can be a part of transforming the public sector’s IT environment. Our team is on the forefront of helping to solve the government's most complex IT challenges. If you are seeking a role that offers the opportunity to work on rewarding projects, consider a career with Cloud and Things.?
*This is an exempt position. Salary commensurate with experience*
Job Title: Office Administrator / Receptionist
Location: Albany, New York (Fully Onsite)
Duration: 3 years (with potential for extension)
Start Date: 8/6/26
Hourly Rate: Salary: $60,000 - $70,000/year
Application Deadline: 7/28/26
Overview:
We are seeking an Office Administrator / Receptionist who will support our Albany NY client. This fully onsite role serves as the face of the office, providing front desk, visitor management, office coordination, and administrative support for a large project office of up to 200+ staff. The selected candidate will help maintain a professional, secure, organized, and client-ready office environment while supporting project leadership, staff, guests, and vendors.
Duties:
- Provide administrative support for up to 200+ staff occupying the project office.
- Manage reception for visitors and guests, including greeting clients, vendors, and visitors, issuing visitor badges, maintaining visitor logs, and escorting confirmed guests when needed.
- Enforce standard office security procedures, manage security badging accessibility, issue temporary visitor passes, assist staff with badge issues, and maintain badge inventory.
- Manage incoming and outgoing mail and packages and submit maintenance requests to building management as needed.
- Operate workspace reservation software to manage conference room bookings and support office calendar coordination.
- Monitor and manage office supply inventory, replenish office and kitchen supplies, and maintain refreshment equipment in serviceable and clean condition.
- Maintain legal postings and support adherence to health and safety code policies and procedures as defined by Deloitte, the client, and building management.
- Address and triage building maintenance and technology-related requests and coordinate project-wide facility, health, and safety announcements with the PMO.
- Coordinate meetings for project leadership, including 3-5 Deloitte Partners and Managing Directors, and support conferences or department meetings as needed.
- Order and facilitate catered meals and coordinate logistics for office functions, meetings, conferences, entertainment, receptions, and dinner arrangements with minimal direction from project leaders.
Mandatory Qualifications:
- 2-5 years of receptionist experience.
- 3+ years of work experience as a receptionist for a large office or as an administrative assistant supporting high-level executives or C-suite executives.
- Must be able to work fully onsite Albany, New York, Monday through Friday, 8:00 AM-5:00 PM, totaling 45 hours per week.
- 2+ years’ experience with Microsoft Outlook, Word, Excel, and PowerPoint.
- Excellent interpersonal and communication skills with the ability to provide exceptional customer service to Deloitte staff and clients.
- Ability to anticipate problems, take initiative, prioritize, multi-task, and demonstrate excellent time management.
- Ability to work well in a team environment and adapt to new procedures, sudden schedule changes, or rapidly evolving project requirements.
Desirable Qualifications:
- Ability to coordinate complex meeting logistics across time zones, book meeting rooms, anticipate conflicts, and resolve them proactively.
- Experience supporting large project offices, professional services environments, or executive leadership teams.
- Experience coordinating office functions, catered meals, conferences, receptions, and other event logistics.
What We Offer:
- Opportunities to lead impactful transformations in complex infrastructures.
- Engagement with high-profile initiatives, supporting meaningful change.
- A collaborative environment that values ownership, initiative, and continuous learning.
Ready to make a difference?
We’re eager to connect with qualified candidates committed to delivering results and fostering excellence within client projects.
Cloud and Things complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race,?color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other category protected by applicable federal, state, or local laws.
AI-Assisted Resume Evaluation Notice
Cloud and Things – Talent Management
Notice to Candidates
Cloud and Things utilizes artificial intelligence (AI) tools to assist our recruiting team in evaluating candidate applications for streamlining; consistency, efficiency, and thoroughness. All hiring decisions are ultimately made by our human recruiting professionals.
How AI Is Used
Our AI tools assist by:
- Analyzing resumes against job requirements
- Supporting our recruiters in candidate data evaluation
- Ensuring consistent review standards across all applications
- Important: AI serves as a support tool only. As noted above, all candidate selection and hiring decisions are made by experienced human recruiters. Your unedited resume will be processed by our AI tools as part of this evaluation.
Your Data and Privacy
Cloud and Things Data Handling:
- Your information is processed securely and used exclusively for recruitment purposes
- Cloud and Things may store your resume in our Applicant Tracking System (ATS) indefinitely for future job matching opportunities
- You may opt out of long-term ATS storage by emailing your name and your request to opt out of storing your resume in the ATS to: [email protected]
- All personal information is handled confidentially in accordance with our privacy policy
AI Tool Data Processing:
- AI processing data is retained for a maximum of 90 days, after which it is deleted
- All data sent to AI tools is encrypted in transit and at rest
- AI tools comply with applicable privacy laws including GDPR and CCPA
- Personal data is anonymized or minimized wherever possible during AI processing
Your Participation
By submitting your application, you acknowledge this notice and consent to AI-assisted evaluation as part of our recruitment process. You may opt out only by choosing not to submit your resume for consideration.
