Administrative Assistant
Datrose, Inc —Albany, NY
- $19 - $28 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
3d
Student Assistant - 221667
State of New York - Criminal Justice Services, Division of —Albany, NY
- $16 - $28 an hour
- Part-time
- Background check
- Data entry
- Entry level
5d
Support Specialist
New York Northern Probation and Pretrial Services —Albany, NY
- $41,625 - $67,711 a year
- Mid-level
- Office
Human Resources Assistant
ST ANNE INSTITUTE —Albany, NY
- $23 - $27 an hour
- Part-time
- Office
- High school diploma or GED
- Associate's degree
Quick Apply
Student Assistant - 32386 - Albany
State of New York - Health, Department of —Albany, NY
- $16.50 - $20.53 an hour
- Part-time
- Background check
- Writing skills
- Organizational skills
- Paid holidays
- Dental insurance
7d
Staff Scheduling Assistant - Samaritan Hospital - Per Diem
St. Peter's Health Partners —Troy, NY
- $17.25 - $22.54 an hour
- Part-time
- Hospital
- Mid-level
- 3 years
Student Assistant (Public Health) - 00654 - Albany
State of New York - Health, Department of —Albany, NY
- $16.50 - $20.53 an hour
- Part-time
- Background check
- SharePoint
- Python
- Paid holidays
- Dental insurance
14d
Teaching Assistant (Pre-K)
Troy City School District —Troy, NY
- $31,864 - $39,606 a year
- Preschool
- Entry level
13d
Visitors Services Assistant 1 - VID 220682
State of New York - General Services, Office of —Albany, NY
- $19.34 an hour
- Full-time
- Background check
- Mid-level
- Older adults
OFFICE ASSISTANT I (HELPS)
Albany County, NY —Albany, NY
- $37,961 a year
- Office
- Entry level
- Dental insurance
- Tuition reimbursement
Office Administrative Assistant
Harris Beach Murtha —Albany, NY
- $25.65 - $33.34 an hour
- Full-time
- Hospitality
- Microsoft Office
- Administrative experience
Academic Advisor - Academic Support Center
University at Albany —Albany, NY
- $57,151 a year
- Online Application
- Spanish
- Writing skills
- Mid-level
Admissions Assistant
The State University of New York (SUNY) —Albany, NY
- $50,000 - $52,000 a year
- Extended hours
- Spanish
- Driver's License
- Bachelor's degree
- Paid holidays
- Health insurance
Elementary Teaching Assistants
Troy City School District —Troy, NY
- $31,864 - $39,606 a year
- Public school
- Elementary school
- Entry level
Office Assistant 1 (NY HELPS), OP-2020/19476
State of New York - Education Department, State —Albany, NY
- $36,232 - $44,828 a year
- Email
- Background check
- No experience needed
- Entry level
- Paid parental leave
- Paid holidays
4d
Disaster Preparedness Assistant (NY HELPS)
State of New York - Homeland Security and Emergency Services, Division of —Albany, NY
- $50,425 - $61,548 a year
- Weekends as needed
- Background check
- Databases
- Driver's License
Teaching Assistant - GMES - 84686
City School District of Albany —Albany, NY
- $31,800.20 a year
- Full-time
- Elementary school
- School
- Entry level
Park & Recreation Specialist 1 - Albany - Ranger Progam
State of New York - Parks, Recreation & Historic Preservation, Office of —Albany, NY
- $25.74 an hour
- Full-time
- Background check
- Driver's License
- Team management
- Health insurance
- Dental insurance
12d
Medical Assistant - Outpatient OBGYN - PD
St. Peter's Health Partners —Albany, NY
- $19.00 - $26.15 an hour
- Part-time
- Anatomy knowledge
- Patient monitoring
- HIPAA
Resident Assistant, Marillac (Part-time)
St. Catherine's Center for Children —Albany, NY
- $18.91 - $24.05 an hour
- Part-time
- CPR Certification
- Google Workspace
- BLS Certification
- Travel reimbursement
- Paid training
Quick Apply

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employment assistant jobs near albany, ny

Administrative Assistant

Datrose, Inc -
Albany, NY

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Job Details

Contract
$19 - $28 an hour
3 days ago

Qualifications

Office supply management
Report preparation
Correspondence management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Operations coordination
High school diploma or GED
Video conferencing software
Office supply ordering
Microsoft Teams
Video conferences (communication methods)
Documentation Handling
Quality data entry
Video conferencing systems operation
Inventory tracking

Full Job Description

Administrative Assistant

Location: Albany, NY
Contract Duration: 2 Years
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Pay Rate: $19.00-$28.00 per hour

Position Overview

We are seeking a highly organized and dependable Administrative Assistant to provide comprehensive administrative and operational support in an Albany, NY office environment. The successful candidate will assist with daily office operations, calendar management, scheduling, correspondence, document preparation, records management, and coordination of meetings and travel.

The ideal candidate will be detail-oriented, able to manage multiple shifting priorities, and comfortable working independently as well as collaboratively with individuals across different teams and personalities.

Key Responsibilities

Manage staff calendars and scheduling on a day-to-day basis.
Provide administrative support in formatting and preparing reports, presentations, and other business materials.
Establish and maintain electronic and hard-copy files, logs, records, and tracking systems.
Arrange business travel and prepare related travel documentation and paperwork.
Schedule and coordinate in-person and virtual meetings, conference calls, and other appointments.
Compile, prioritize, sort, and distribute incoming and outgoing mail and correspondence.
Monitor office supply inventory and place orders as needed.
Answer, screen, and route telephone calls to the appropriate individuals or departments.
Enter data into electronic databases and retrieve or extract information as needed.
Assist with day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs.
Prepare and organize information for reports and presentations.
Maintain accurate and organized records while ensuring documents are readily accessible.
Provide general administrative assistance to staff and management.
Support special assignments, projects, and other duties as assigned.

Minimum Qualifications

High school diploma or equivalent required.
Minimum of 2 years of experience working in a professional office environment.
Proficiency with Microsoft Office applications, particularly:
- Outlook
- Word
- Excel
- Microsoft Teams
- Shared calendars
Experience using virtual meeting applications such as WebEx and Zoom.
Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative functions.
Ability to accurately enter data into and extract information from electronic databases.
Ability to work independently and effectively as part of a team with individuals of varying personalities and working styles.
Strong organizational skills with the ability to organize information into clear and accurate reports.
Ability to prioritize multiple assignments and manage shifting priorities.
Strong written and verbal communication skills.
Excellent attention to detail and follow-through.
Ability to maintain confidentiality and handle sensitive administrative information appropriately.

Preferred Qualifications

Previous experience working for the New York State Department of Health (NYSDOH).
Experience working in a New York State government or public-sector environment.
Familiarity with state administrative procedures, reporting processes, and office operations.

Ideal Candidate

The ideal candidate is a professional, organized, and adaptable administrative support professional who can effectively manage calendars, coordinate meetings and travel, maintain records, prepare reports, and keep daily office operations running smoothly. Strong communication skills, attention to detail, and the ability to prioritize competing demands are essential for success in this role.

If interested in exploring this great opportunity, please apply directly at https://search10.smartsearchonline.com/datrose/jobs/

Veterans are encouraged to apply.

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

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Refine Your Search

employment assistant jobs in albany, ny

Administrative Assistant

Student Assistant - 221667

Support Specialist

Human Resources Assistant

Student Assistant - 32386 - Albany

Staff Scheduling Assistant - Samaritan Hospital - Per Diem

Student Assistant (Public Health) - 00654 - Albany

Teaching Assistant (Pre-K)

Visitors Services Assistant 1 - VID 220682

OFFICE ASSISTANT I (HELPS)

Office Administrative Assistant

Academic Advisor - Academic Support Center

Admissions Assistant

Elementary Teaching Assistants

Office Assistant 1 (NY HELPS), OP-2020/19476

Disaster Preparedness Assistant (NY HELPS)

Teaching Assistant - GMES - 84686

Park & Recreation Specialist 1 - Albany - Ranger Progam

Medical Assistant - Outpatient OBGYN - PD

Resident Assistant, Marillac (Part-time)

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