Top 33 Executive assistant/office manager Jobs in Albany, Ny

Administrative Specialist 1/Trainee; Central Office
State of New York - Mental Health, Office of —Albany, NY
- $56,655 - $83,286 a year
- Full-time
- Background check
- Adults
- Mid-level
12d
Executive Operations Assistant
Ellis Medicine —Schenectady, NY
- $25.72 - $38.57 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- 5 years
Quick Apply
Executive Assistant to the General Manager
Atlas Copco Group —Voorheesville, NY
- $64,780 - $80,980 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- 401(k)
Administrative Assistant
Northpointe Staffing —Cohoes, NY
- From $24 an hour
- Temporary
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Business Development & Client Associate
Revalant Consulting and Recruiting —Cohoes, NY
- $50,000 - $55,000 a year
- Full-time
- Clean driving record
- Mid-level
- Ability to lift 50 pounds
- Health insurance
- Dental insurance
Quick Apply
11d
Account Manager- Personal Lines
Marshall & Sterling Inc —Latham, NY
- $60,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Driver's License
- Paid holidays
- Health insurance
10d
Office Manager
Bell's Auto Driving —Clifton Park, NY
- $21 - $25 an hour
- Part-time
- Office
- Communication skills
- Entry level
Quick Apply
Implementation Manager - Moveworks
ServiceNow —Albany, NY
- $116,400 - $192,100 a year
- Online Application
- Remote
- Mid-level
- Residential
- Analysis skills
- Employee stock purchase plan
- Health insurance
Quick Apply
12d
Assistant Property Manager
Eagle Rock Properties —Watervliet, NY
- $53,000 - $63,000 a year
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
1d
Compliance Data Analyst (Project Assistant)
State of New York - Higher Education Services Corporation —Albany, NY
- $32.06 - $40.77 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Background check
- School experience
- Paid holidays
- Health insurance
7d
Purchasing Administrative Assistant
Curtis Lumber Co Inc. —Ballston Spa, NY
- $27 - $30 an hour
- Email
- Microsoft Outlook
- Computer literacy
- Writing skills
- Profit sharing
- Paid holidays
14d
Compliance Manager, Contractor & Supplier Diversity
State of New York - Empire State Development, NYS —Albany, NY
- $68,000 - $73,000 a year
- Full-time
- Hybrid work
- Background check
- Customer service
- Mid-level
Plant Superintendent B (NY HELPS), Box PIMS-1122/01030
State of New York - Education Department, State —Albany, NY
- $86,681 - $109,650 a year
- Full-time
- Background check
- Master's degree
- Driver's License
- Paid parental leave
- Paid holidays
11d
Associate Environmental Analyst Agriculture (NY HELPS)
New York State Department of Agriculture and Markets —Albany, NY
- $86,681 - $109,650 a year
- Online Application
- Doctoral degree
- Research
- Mid-level
- Free parking
- Paid holidays
Quick Apply
Public Safety Program Specialist 1 - 221436
State of New York - Criminal Justice Services, Division of —Albany, NY
- $66,951 - $85,138 a year
- Full-time
- Background check
- Mid-level
- Travel
4d
Internal Control Officer (Special Assistant, NS)
State of New York - Financial Services, Department of —Albany, NY
- $127,507 - $160,911 a year
- Full-time
- Background check
- Management
- Office
Senior Energy Storage Project Manager - Preconstruction
SOLV Energy, LLC —Albany, NY
- $141,590 - $176,987 a year
- Full-time
- Remote
- Research
- Travel
- US work authorization
- Paid holidays
- Disability insurance
Quick Apply
Business Development and Sales Associate
Prime Management LLC —Cohoes, NY
- $50,000 - $55,000 a year
- Email
- Clean driving record
- Mid-level
- Ability to lift 50 pounds
- Opportunities for advancement
3d
Compliance Manager, C&SD
Empire State —Albany, NY
- $68,000 - $73,000 a year
- Hybrid work
- Customer service
- Mid-level
- Office
Quick Apply
Outpatient Medical Assistant - Urology
St. Peter's Health Partners —Albany, NY
- $19.00 - $25.09 an hour
- Full-time
- Anatomy knowledge
- Patient monitoring
- HIPAA
4d

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executive assistant/office manager jobs near albany, ny

Administrative Specialist 1/Trainee; Central Office

State of New York - Mental Health, Office of
Albany, NY

Apply Now

Job Details

Full-time
$56,655 - $83,286 a year
12 days ago

Qualifications

Managing budgets in a finance role
Business operations
Organizational budget management

Full Job Description

Duties Description The Office of Mental Health (OMH) is recruiting for an Administrative Specialist 1, Grade 18, position within the Division of Community Program Policy & Management. The Administrative Specialist 1 will manage business services, budgeting, and personnel activities; serve as the Office’s point of contact with the bureau managers, other agency staff, and external entities; and supervise and coordinate office services. The incumbent will work with substantial independence to support the professional operational and administrative work of the Division staff.

Duties will include but are not limited to, the following:

Serve as Division of Community Program Policy & Management. Communicate by phone, mail, e-mail, fax and in person with a variety of individuals, including executive and program staff from OMH facilities, other State agencies, community providers, constituent groups, recipients and families
Manage inquiries and requests, including requests for meetings
Clarify and interpret general procedures and practices within the division to managers and staff
Work in cooperation with human resource liaison to answer any questions regarding agency policies and practices
Field concerns from a variety of individuals and groups and involves the appropriate bureau head as appropriate
Ensure and maintain confidentiality regarding sensitive matters, such as personnel and labor relations issues and contact with external customer groups, requiring advanced organizational knowledge and savvy in regards to the protocols required for various internal and external contacts, interactions and activities.
Develop, maintain and update administrative forms and/or office procedures for the division
Develop and implement record-keeping systems and controls
Oversee the maintenance of the Senior Deputy Commissioner’s detailed calendar in coordination with the Executive Deputy Commissioner and OMH Commissioner’s Executive Assistants
Ensure all paperwork associated with calendar events and travel arrangements is completed
Perform staff services for executive staff and program managers
Initiate and prepare all Requests to Fill (RTFs) vacancies, reviewing each request to make certain that it accords with the Office’s approved staffing plan
Assist with divisional inter-bureau communication (shared wellsite maintenance, scheduling of training/updates on important issues and priorities)
Ensure paperwork for Central Office is completed accurately and within specified timeframes
Track & facilitate completion of Probation and Performance Evaluations for division employees to ensure proper steps are being taken for successful completion
Assist with the development of the divisional spending plan
Resolve day-to-day operational problems as they arise and coordinate with the Deputy Commissioner on weekly and, if needed on a more frequent basis, to resolve schedule and other conflicts so that prioritized work is accomplished
Other duties as assigned

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
Administrative Specialist Trainee 1:
Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Substitution: An associate degree may substitute for two years of specialized experience; a bachelor’s degree may substitute for four years of specialized experience.

Administrative Specialist Trainee 2:
Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Substitution: An associate degree may substitute for two years of specialized experience; a bachelor’s degree may substitute for four years of specialized experience; a master’s degree may substitute for five years of specialized experience.

Administrative Specialist 1:
Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Substitution: An associate degree may substitute for two years of specialized experience; a bachelor’s degree may substitute for four years of specialized experience; a master’s degree may substitute for five years of specialized experience; and a J.D. may substitute for six years of specialized experience.

REASSIGNMENT QUALIFICATIONS:
Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as an Administrative Specialist 1, if less than one year, you must be currently reachable on the Administrative Specialist 1 eligible list for the Albany location if one exists.

COMPETITIVE QUALIFICATIONS:
You must be reachable on the current eligible list or eligible for transfer.

70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service.

52.6 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service.

70.4 TRANSFER QUALIFICATIONS:
Current New York State employees with one year or more of permanent, contingent permanent or 55B/C service in a position allocated to a Grade 12 or higher and who has passed the Public Administration Traineeship Transition (PATT) exam or the Professional Career Opportunities (PCO) exam and has a bachelor's degree* may be eligible for appointment.

Note: 70.4 candidates must NOT have failed the most recent PATT or PCO exam.

55 B/C QUALIFICATIONS:
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The starting salaries for this position are outlined below. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.

$56,655 (Trainee 1)
$63,180 (Trainee 2)
$67,119 (Full Performance level)

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Refine Your Search

executive assistant/office manager jobs in albany, ny

Administrative Specialist 1/Trainee; Central Office

Executive Operations Assistant

Executive Assistant to the General Manager

Administrative Assistant

Business Development & Client Associate

Account Manager- Personal Lines

Office Manager

Implementation Manager - Moveworks

Assistant Property Manager

Compliance Data Analyst (Project Assistant)

Purchasing Administrative Assistant

Compliance Manager, Contractor & Supplier Diversity

Plant Superintendent B (NY HELPS), Box PIMS-1122/01030

Associate Environmental Analyst Agriculture (NY HELPS)

Public Safety Program Specialist 1 - 221436

Internal Control Officer (Special Assistant, NS)

Senior Energy Storage Project Manager - Preconstruction

Business Development and Sales Associate

Compliance Manager, C&SD

Outpatient Medical Assistant - Urology

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