Top 152 Administrative assistant Jobs in Albany Ny

Executive Assistant - Glenville, NY
Trustco Bank —Schenectady, NY
- $44,000 - $65,000 a year
- Full-time
- Microsoft Excel
- English
- Mid-level
- Travel reimbursement
- Paid training
Administrative Assistant - Bookkeeper
BrawnMedia —Albany, NY
- $41,000 - $52,000 a year
- Email
- Microsoft Excel
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative and Outreach Coordinator
Building Blocks Learning Center —Latham, NY
- From $16 an hour
- Full-time
- Inventory management
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
MDS Assistant
Daughters of Sarah, The Massry Residence —Albany, NY
- $27.50 - $32.00 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Free parking
- Disability insurance
Quick Apply
6d
Administrative Assistant 1
State of New York - State Police, Division of —Albany, NY
- $47,695 - $58,447 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
2d
Administrative Office Assistant
Comfort Windows —Albany, NY
- $19 - $24 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Related —Albany, NY
- $19.71 - $20.67 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- AD&D insurance
Quick Apply
Administrative Assistant
HMS Agency, Inc. —Albany, NY
- $50,000 a year
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Office Administrative Assistant
Harris Beach Murtha —Albany, NY
- $25.65 - $33.34 an hour
- Full-time
- Hospitality
- Microsoft Office
- Administrative experience
Human Resources Assistant (Part Time)
Policy Research Associates —Troy, NY
- $50,000 - $60,000 a year
- Part-time
- Remote
- High school diploma or GED
- Organizational skills
- Associate's degree
- Retirement plan
Administrative Assistant / Receptionist
Contractors Sales Co., Inc. —Albany, NY
- From $24 an hour
- Part-time
- Microsoft Outlook
- Dealership
- Administrative experience
- Paid time off
- Flexible schedule
Quick Apply
Administrative Assistant
Together for Youth —Albany, NY
- $22.25 - $23.75 an hour
- Full-time
- Clean driving record
- Maintenance
- Office
Quick Apply
9d
Office Administrator
Cloud and Things, Inc —Albany, NY
- $35 - $44 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Assistant
New York State Division of the Budget —Albany, NY
- $53,478 - $67,176 a year
- Overtime
- Mid-level
- Office
- Microsoft Office
- Health insurance
Quick Apply
2h
Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)
State of New York - Attorney General, Office of the —Albany, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Word processing
- Office
- Paid holidays
- Health insurance
10d
Data Input Clerk
Qureos Inc —Albany, NY
- $25 - $45 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
7d
Administrative Coordinator
Related —Albany, NY
- $26.44 - $28.85 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- AD&D insurance
Quick Apply
Operations Administrative Assistant - Quality Control
Adirondack Beverages —Schenectady, NY
- $23 - $25 an hour
- Overtime
- Microsoft Outlook
- Computer literacy
- Writing skills
6d
Executive Assistant
NY Creates —Albany, NY
- $70,000 - $90,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
9d
Administrative Assistant 1; Trainee 1 & 2 (NY HELPS) (College of Integrated Health Sciences)
State of New York - University at Albany —Albany, NY
- $47,695 - $58,447 a year
- Online Application
- Background check
- Customer service
- Word processing
11d

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Executive Assistant - Glenville, NY

Trustco Bank -
Schenectady, NY

Apply Now

Job Details

Full-time
$44,000 - $65,000 a year

Benefits

Travel reimbursement
Paid training
Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching

Qualifications

English
High school diploma or GED

Full Job Description

Executive Assistant

Reports to: Administration Manager

FLSA Status: Non-Exempt | Supervisory Role: No

Why Join Us?

At Trustco Bank, we’re committed to fostering a supportive and inclusive workplace where our employees can grow their careers. We believe that our people are our greatest asset and consider our employees as family. We value each team member’s contribution and offer a supportive, collaborative work environment. Join us as an integral part of a dynamic team committed to excellence and operational efficiency. We value professionalism, initiative, and a proactive approach to supporting our organization’s goals.

We believe that investing in our employees means investing in the future of our company. As a valued team member, you will be eligible for a generous compensation and benefits package that includes: medical, dental and vision insurance, a health savings account with an annual employer contribution, a 401(k)-retirement plan with generous employer match, paid time off plus 11 paid federal holidays, training and professional development programs, tuition reimbursement, reduced fees and rates on certain loan products, and much more!

About the Executive Assistant Role

As a vital member of our organizational team, the Executive Assistant provides high-level administrative and secretarial support to our executive management team, ensuring seamless daily operations. Under the direct supervision of the Administration Manager, this role combines exceptional organizational skills with strategic communication, supporting a wide range of functions including scheduling, financial documentation, project coordination, and confidential correspondence. The ideal candidate demonstrates professionalism, discretion, and proactive problem-solving abilities, serving as an essential liaison between internal teams, external partners, and high-level stakeholders.

Key Responsibilities

Executive Support & Scheduling: Coordinate complex calendars, meetings, travel arrangements, conferences, and departmental activities for executive leadership, ensuring optimal time management and resource allocation.
Communication & Correspondence: Draft, proofread, and manage various documents including memos, reports, presentations, and correspondence, maintaining accuracy and clarity. Handle incoming and outgoing communications with professionalism and confidentiality.
Document & Data Management: Establish and maintain efficient filing systems, retrieve information promptly, and oversee the organization of trade journals and industry publications.
Meeting & Event Coordination: Prepare materials, organize logistics, and facilitate the smooth execution of meetings, workshops, and special events.
Financial & Administrative Support: Assist with financial record-keeping, including processing check requests, corporate credit card documentation, and travel reimbursements in collaboration with the market data analyst.
Project Management: Act as project lead for special initiatives, including organizing presentations, coordinating mailings, and designing marketing collateral such as brochures.
Office Operations: Manage incoming mail, coordinate supplies, and ensure the smooth functioning of administrative processes.
Client & Stakeholder Relations: Serve as a courteous, professional point of contact for external callers and visitors, including senior executives and high-level officials, handling sensitive and confidential information with discretion.
Additional Duties: Perform other responsibilities as assigned by the supervisor or Trustco Bank’s Board of Directors, including ad-hoc projects and process improvements.

This job description is not exhaustive; duties and responsibilities may change at any time with or without notice.

Qualifications

Required

High school diploma or equivalent; additional experience
Excellent verbal and written communication skills
Fluent in English; bilingual a plus

Access to reliable transportation
Strong organizational abilities with multitasking proficiency
Demonstrated ability to work independently and collaboratively
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

Preferred

Bachelor’s degree in Business or related field
Prior experience supporting executive leadership in a corporate environment

Schedule

Full-time position: Monday – Friday, 8:30 AM – 5:00 PM

Physical Demands:

Primarily sedentary; includes use of standard office equipment.

Equal Employment Opportunity Statement:

Trustco Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability, or protected veteran status. This includes, but is not limited to, the following:

Hiring, placement, upgrading, transfer, demotion or promotion
Recruitment, advertising or solicitation for employment
Treatment during employment
Rates of pay or other forms of compensation
Selection for training, including apprenticeship
Layoff or termination

It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity.

Apply Now

Refine Your Search

administrative assistant jobs in albany ny

Executive Assistant - Glenville, NY

Administrative Assistant - Bookkeeper

Administrative and Outreach Coordinator

MDS Assistant

Administrative Assistant 1

Administrative Office Assistant

Administrative Assistant

Administrative Assistant

Office Administrative Assistant

Human Resources Assistant (Part Time)

Administrative Assistant / Receptionist

Administrative Assistant

Office Administrator

Administrative Assistant

Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)

Data Input Clerk

Administrative Coordinator

Operations Administrative Assistant - Quality Control

Executive Assistant

Administrative Assistant 1; Trainee 1 & 2 (NY HELPS) (College of Integrated Health Sciences)

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