Top 971 Administrative services Jobs in Albany Ny

Assistant Property Manager
The United Group of Companies, Inc. —Troy, NY
- $31.25 an hour
- Weekends as needed
- 5 years
- Mid-level
- Residential
- Health savings account
- Paid holidays
Quick Apply
Assistant Property Manager
Healthcare Realty Services LLC —Albany, NY
- $31.25 - $36.06 an hour
- Full-time
- Mid-level
- Analysis skills
- Bachelor's degree
Quick Apply
Administrative Assistant
Strategic Staffing Solutions —Cohoes, NY
- $25 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Office
Quick Apply
2d
Administrative Assistant
GE Vernova —Niskayuna, NY
- $79,800 - $119,800 a year
- Full-time
- Microsoft Excel
- 6 years
- Microsoft Outlook
- Paid parental leave
- Paid holidays
3d
HOMELESS SUPPORT COORDINATOR
Albany County, NY —Albany, NY
- $73,587 a year
- Management
- Mid-level
- Office
- Dental insurance
- Tuition reimbursement
5d
Administrative Coordinator
Albany Medical Center —Albany, NY
- $50,639 - $75,959 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
SINGLE POINT OF ENTRY (SPOE) COORDINATOR
Albany County, NY —Albany, NY
- $69,424 a year
- Management
- Mid-level
- Office
- Dental insurance
- Tuition reimbursement
10d
Administrative Assistant 1
State of New York - State Police, Division of —Albany, NY
- $47,695 - $58,447 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
8d
Administrative Specialist Trainee 1
State of New York - Civil Service, Department of —Albany, NY
- $56,655 - $83,286 a year
- Email
- Background check
- Doctoral degree
- Office
- Health insurance
9d
Administrative Specialist 1, Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, (NY HELPS) Box OSEA-288/60075
State of New York - Education Department, State —Albany, NY
- $66,951 - $85,138 a year
- Email
- Background check
- Office
- Master's degree
- Paid parental leave
- Paid holidays
8d
Member Relations Specialist
The State University of New York (SUNY) —Albany, NY
- $54,000 - $60,000 a year
- Full-time
- Research
- University
- US work authorization
- Paid holidays
- Health insurance
Office Administrator
Cloud and Things, Inc —Albany, NY
- $35 - $44 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Assistant to the Director
Political Action Fund —Albany, NY
- $72,048 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
9d
Administrative Specialist 1/Trainee (NY HELPS) Vacancy ID # 220375
State of New York - State, Department of —Albany, NY
- $53,764 - $85,138 a year
- Full-time
- Background check
- Doctoral degree
- Mid-level
4d
Office Assistant 2 (NY HELPS) - 3473
State of New York - Health, Department of —Albany, NY
- $42,641 - $52,413 a year
- Full-time
- Background check
- Research
- Office
- Paid holidays
- Dental insurance
12d
Mental Health Program Specialist 1/Trainee, Central Office;
State of New York - Mental Health, Office of —Albany, NY
- $53,764 - $85,138 a year
- Full-time
- Background check
- Nursing
- Writing skills
- Paid holidays
- Health insurance
11d
Administrative Assistant 1 (NY HELPS) - 3340
State of New York - Health, Department of —Albany, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Microsoft Excel
- Office
- Paid holidays
- Dental insurance
9d
Human Resources Specialist Trainee 1
State of New York - Civil Service, Department of —Albany, NY
- $56,655 - $83,286 a year
- Email
- Background check
- Doctoral degree
- Mid-level
- Health insurance
9d
Office Manager- OBGYN
St. Peter's Health Partners —Latham, NY
- $28.55 - $41.40 an hour
- Full-time
- OSHA
- Customer service
- Writing skills
Administrative Assistant
New York State Division of the Budget —Albany, NY
- $53,478 - $67,176 a year
- Overtime
- Mid-level
- Office
- Microsoft Office
- Health insurance
Quick Apply
5d

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Assistant Property Manager

The United Group of Companies, Inc. -
Troy, NY

Quick Apply

Job Details

Full-time
$31.25 an hour

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Property management company experience

Full Job Description

Who We Are

The United Group of Companies, Inc. – celebrating over 50 Years in business - is a full-service, vertically integrated leader in real estate development and management with over 50 years of industry expertise. Our mission is to develop, build, and acquire vibrant communities where our residents, investors, partners, and commercial clients feel welcome, connected, and fulfilled. Our commitment to innovation sets us apart and is evident in our award-winning lifestyle programs. We firmly believe that where you live, and work, should be an experience that enriches and improves your life. United Group provides a place to call home and a space where businesses thrive in all the communities we join.

We are honored to have been voted by our employees as one of the Albany Time Union’s Top Workplaces for ten consecutive years and nationally recognized as a Top Workplaces USA employer for six years running – most recently earning the 2025 Top Real Estate Workplace distinction. We are also thrilled that our management company, United Plus Property Management (UPPM), has earned the Accredited Management Organization (AMO®) of the Year Award for 2024! To learn more about us, please visit our website: https://www.ugoc.com

Join Our Team!

We have an immediate need for full-time Assistant Property Manager to join our team at College Suites at City Station, one of United Group’s professionally managed student housing apartment communities and mixed-use developments located in downtown Troy. To learn more about our properties, please visit our website: https://citystation.mycollegesuites.com/

Responsibilities:

Sales + Prospect Management:

Establishes new relationships, maintaining continuous communication to identify prospect needs and close the prospect, converting into a resident of our community.
Tours visitors of the community, shows apartments to interested guests, encourages qualified prospects to apply for residency, closes sale, and assists with the application process as needed.
Receives incoming calls and manages them accordingly.
Ensures the model apartment and/or vacant unit(s) are ready to be shown to prospective residents.
Follows up on leads with regularity.
Prepares all necessary packets, materials, and paperwork for move-ins or move outs.
Keeps units leased to meet or exceed budget.
Prepares and sends out required weekly and/or monthly reporting to necessary stakeholders.

Marketing Planning:

Responsible for achieving occupancy goals of the property through managing various initiatives, campaigns, programs, and events.
Designs and develops marketing plans in accordance with the established budget in collaboration with the Property Manager; executes plan as outlined.
Assists in preparation of advertising and marketing materials (letters, newsletters, flyers, brochures, etc.), as well as lease, and move-in packages.
Performs outreach marketing within the surrounding community, establishing relationships with local business partners.
Assists in branding the overall property through cutting-edge marketing campaigns and on-site promotional events.
Makes recommendations to improve marketing and leasing programs.

Research + Strategy:

Conducts research on new and existing market communities for budgeting and operations purposes.
Shops, evaluates, and prepares Quarterly market studies based on competitive properties, analyzing marketability of unit market rates, advertising, signage, decor, amenities, and curb appeal to properly gauge the competitive landscape.

Social Media:

Uses social media tools to increase exposure, gain brand awareness, and create client loyalty.

Resident Management + Service:

Assist residents with various needs/requests – i.e., submitting work orders, key access/entry, emergency assistances, etc.
Assists in all phases of rent collection process and rent manager program.
Communicates all problems or potential issues and makes recommendations to the Property Manager and/or Maintenance.
Plans, assists with, and supports on-site resident events and programming as applicable.
Ability to handle any emergencies that may arise on site.

Financial Reporting + Control

Prepares all accounts payable for Property Manager's approval
Prepares all month end reports for Property Manager's approval
Assists in the preparation of the budget
Reports on variances from budget
Prepares all paperwork relating to move-ins and move-outs

Administrative assistance

Inputs all data into computer system
Prepares all necessary paperwork and items related for resident move-ins and/or renewals
Demonstrates the ability to handle emergencies that may arise on site
Communicates all problems and makes recommendations to the Property Manager

Maintaining Physical Asset

Assists with performing follow-up inspections of maintenance work orders
Makes regular inspections of the property grounds, including all common hallways/areas, interior, and exterior spaces as needed
Assists the Maintenance team by making recommendations for physical repairs, replacements, and/or improvements when identified and approved
Recommends purchasing supplies, materials, equipment, and related items was needed and when approved

Job Overview + Requirements

Job Type: Assistant Property Manager; Non – Exempt $31.25 per hour plus Bonus Program

Work Hours: Full – Time, Monday – Friday 8:30am – 5:30pm (weekend and evenings as needed for resident tours, events etc.)
Physical Requirements: lifting, moving, transferring, bending, stooping, squatting, and reaching.
Required Education: Bachelor’s Degree or applicable work experience.
Required Experience: 5+ years of experience in property management, ideally focused on sales and leasing within the active adult community.
Certifications: Professional designations, i.e. Certified Professional Manager (CPM), Accredited Residential Manager (ARM), or equivalent industry designation preferred.
Qualities: Demonstrates integrity on a personal and professional level; Exceptional communication, sales, and negotiation skills; Ability to solve problems involving residents and challenging situations

Benefits & Time Off

Medical – Highmark BlueShield of Northeastern NY – 3 insurance plans with HSA options; eligibility 1st of the month following 30 days.
Dental + Vision – eligibility 1st of the month following 30 days.
Life Insurance – Company paid Basic Life Insurance Policy (1x Annual Salary) with additional Voluntary Life Plans; eligibility 1st of the month following 30 days.
401K Retirement Plan – Voya Financial; Employee Contribution Eligibility at 1st of the month following 90 days; eligible for Employer Match after 1 Year of Service; up to 4% Company Match.
Additional Benefits – Employee Assistance Program; United Concierge Medicine (24/7 telemedicine service, including Mental Health); Calm App premium subscription; Learning Care Group (childcare tuition discount); Dependent Care FSA; Tuition Assistance Program.
PTO – Personal (24 Hours), Sick (56 Hours), and Vacation Time (80 Hours; escalated based on years of service up to 160 Hours); eligibility after 90-day Introductory Period.
Holidays – 10 Company Paid Holidays.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other protected class covered by law.

Quick Apply

Refine Your Search

administrative services jobs in albany ny

Assistant Property Manager

Assistant Property Manager

Administrative Assistant

Administrative Assistant

HOMELESS SUPPORT COORDINATOR

Administrative Coordinator

SINGLE POINT OF ENTRY (SPOE) COORDINATOR

Administrative Assistant 1

Administrative Specialist Trainee 1

Administrative Specialist 1, Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, (NY HELPS) Box OSEA-288/60075

Member Relations Specialist

Office Administrator

Assistant to the Director

Administrative Specialist 1/Trainee (NY HELPS) Vacancy ID # 220375

Office Assistant 2 (NY HELPS) - 3473

Mental Health Program Specialist 1/Trainee, Central Office;

Administrative Assistant 1 (NY HELPS) - 3340

Human Resources Specialist Trainee 1

Office Manager- OBGYN

Administrative Assistant

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