Job Summary: The Account Clerk performs a wide range of financial, accounting, procurement, and administrative duties in support of the Town Comptroller. This position is responsible for accounts payable processing, payroll support, general ledger entries, account reconciliations, and maintaining accurate financial records in accordance with municipal accounting standards.
Essential Job Functions:
· Review, code, and pre-audit vouchers and invoices for accuracy and proper authorization.
· Match invoices to purchase orders and supporting documentation.
· Enter vouchers into the municipal accounting system.
· Prepare and process accounts payable checks on a scheduled basis.
· Reconcile vendor statements and resolve discrepancies.
· Assist with procurement activities including the preparation and tracking of purchase orders.
· Prepare and post journal entries to the general ledger.
· Assist in the preparation of monthly and year-end financial reports.
· Perform monthly reconciliations of accounts payable, bank accounts, and other Town accounts.
· Maintain accurate financial records and supporting documentation.
· Assist in conducting internal departmental audits to ensure compliance with policies, procedures, and regulations.
· Identify discrepancies and assist in implementing corrective actions.
· Maintain adherence to internal controls and accounting best practices.
· Provide general administrative support to the Comptroller’s Office.
· Maintain organized filing systems for financial and administrative records, both physical and electronic.
· Other related duties as assigned by the Comptroller.
Supervisory Responsibilities: None
Work Impact: This position requires a high degree of accuracy and attention to detail. The data maintained by the Comptroller impacts the budget, cash management and operations of the Town.
Physical Activities and Requirements: Ability to perform sitting, fingering, talking, hearing and repetitive motions. Ability to exert up to 10 pounds of force occasionally and/or move a negligible amount of force frequently or constantly to move objects.
Mental and Visual Demand: Moderate mental and visual application required for performing work.
Environmental Conditions: The worker is not substantially exposed to adverse environmental conditions.
Minimum Job Qualifications:
A. Graduation from high school or possession of a high school equivalency diploma and two years of experience in maintaining financial accounts and records; OR
B. Four years of experience in maintaining financial accounts and records; OR
C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Job Type: Part-time
Pay: From $22.00 per hour
Benefits:
- Disability insurance
- Flexible spending account
- Retirement plan
Ability to Commute:
- Ballston Spa, NY 12020 (Required)
Work Location: In person
