Top 61 Operations administrator Jobs in Albany Ny

Executive Assistant
State of New York - Homeland Security and Emergency Services, Division of —Albany, NY
- $86,773 - $108,413 a year
- Full-time
- Background check
- Mid-level
- Office
14d
Albany Operations Coordinator
State of New York - Senate, NYS —Albany, NY
- $68,000 - $72,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
- Wellness program
- Health insurance
Administrative Operations Specialist
Albany Medical Center —Albany, NY
- $54,690 - $82,035 a year
- Full-time
- Customer service
- Office
- Bachelor's degree
IT Budget and Operations Specialist
The Research Foundation For SUNY —Albany, NY
- $71,547 - $83,206 a year
- Online Application
- Microsoft Excel
- Oracle
- Mid-level
9d
Administrative Assistant 1/Trainee - 221776
State of New York - Criminal Justice Services, Division of —Albany, NY
- $40,391 - $58,477 a year
- Full-time
- Background check
- Word processing
- Office
7d
Special Assistant (Working Title: Senior Director of Operations)
State of New York - Empire State Development, NYS —Albany, NY
- $103,870 - $131,298 a year
- Full-time
- Background check
- ERP systems
- Office
Administrative Assistant 1 or Trainee (NY HELPS) - 11180
State of New York - Health, Department of —Albany, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Microsoft Outlook
- Office
- Paid holidays
- Dental insurance
10d
Director of Legislative Operations
State of New York - Senate, NYS —Albany, NY
- $110,000 - $120,000 a year
- Email
- Background check
- Management
- Office
- Wellness program
- Health insurance
Stores & Mail Operations Supervisor, SG-12
State of New York - Financial Services, Department of —Albany, NY
- $50,425 - $61,548 a year
- Multiple hires
- Background check
- Mid-level
- Office
Assisted Living Administrator
Healthcare Nursing of Albany —Albany, NY
- $88,000 - $100,000 a year
- Full-time
- Sales
- Mid-level
- 3 years
Quick Apply
12d
Operations Coordinator (26-27 SY)
KIPP Capital Region Public Schools —Troy, NY
- $57,500 - $63,000 a year
- School experience
- Computer literacy
- English
- 403(b) matching
- Health insurance
Quick Apply
Outpatient Practice Administrator- Albany, NY- Full Time
St. Peter's Health Partners —Albany, NY
- $39.45 - $59.20 an hour
- Full-time
- Customer service
- 5 years
- Writing skills
Director - Operations
Stark Tech —Latham, NY
- $136,172 - $181,562 a year
- Full-time
- 5 years
- Office
- Master's degree
- Health insurance
- Paid time off
Administrative Assistant – Branch Operations Support
Miller Environmental Group Inc —Glenmont, NY
- $22 - $27 an hour
- Full-time
- Background check
- 18 years or older
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Project Administrator
Rensselaer Polytechnic Institute —Troy, NY
- $62,354 - $65,000 a year
- Weekends as needed
- Mid-level
- Office
- University
- Health insurance
- Dental insurance
Vice President, Office of Community Renewal
New York Housing Trust Fund —Albany, NY
- $141,581 - $150,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Management
- Office
- Paid parental leave
- Health insurance
Quick Apply
Assistant Deputy Superintendent for Banking (Special Assistant, NS)
State of New York - Financial Services, Department of —Albany, NY
- $127,507 - $160,911 a year
- Full-time
- Background check
- Office
- Master's degree
Network and Systems Administrator
Core BTS, INC. —Niskayuna, NY
- $64,000 - $70,000 a year
- Full-time
- Mid-level
- Communication skills
- Commercial
Quick Apply
Senior Director of Operations
Department of Economic Development —Albany, NY
- $103,870 - $131,298 a year
- ERP systems
- Office
- Finance
Quick Apply
Deputy Director (Deputy Commissioner of Administration and Finance)
State of New York - Homeland Security and Emergency Services, Division of —Albany, NY
- $172,787 - $213,995 a year
- Full-time
- Background check
- Office
- Master's degree
1d

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Executive Assistant

State of New York - Homeland Security and Emergency Services, Division of
Albany, NY

Apply Now

Job Details

Full-time
$86,773 - $108,413 a year
14 days ago

Qualifications

Executive administrative support

Full Job Description

Duties Description Reporting directly to the executive leadership of the Division of Homeland Security and Emergency Services, the Executive Assistant provides high-level administrative and secretarial support to the executive team. The Executive Assistant coordinates all of the executive leadership's administrative activities.

Duties include, but are not limited to:

Provides comprehensive administrative support to the executive team.
Provides professional phone coverage for the executive office; screens calls by ascertaining the nature of the inquiry, determining the appropriate disposition, and routing urgent matters directly to the necessary party.
Organizes meetings, manages calendars, and distributes confidential meeting materials on behalf of DHSES executive leadership.
Communicates information and work assignments from executive staff to program areas, and follows up on assignments to ensure timely completion.
Manages, tracks, and archives confidential documents, communications, and records.
Summarizes reports, articles, and other complex documents for executive staff.
Collaborates with executive staff to prepare necessary materials and briefings ahead of meetings.
Tracks and routes incoming and outgoing correspondence and email, alerts executive staff to critical deadlines, and provides necessary background or supporting documentation.
Maintains secure electronic and hard-copy filing systems, ensuring strict confidentiality of all sensitive information.
May supervise administrative and support staff within the executive office.
Performs special projects as needed to assist the executive leadership in meeting the Division's goals.

Minimum Qualifications Bachelor's degree and three years of relevant experience*

Relevant experience: experience directly supporting executive level leadership or comparable structures in an organization. Familiarity with government operations, legislative calendars, agency hierarchies, and public-facing communications preferred.

Substitutions: four years of specialized experience or associate's degree and two years of specialized experience may substitute for bachelor's degree; J.D. or master's degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.

In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.

DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.

In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.

Apply Now

Refine Your Search

operations administrator jobs in albany ny

Executive Assistant

Albany Operations Coordinator

Administrative Operations Specialist

IT Budget and Operations Specialist

Administrative Assistant 1/Trainee - 221776

Special Assistant (Working Title: Senior Director of Operations)

Administrative Assistant 1 or Trainee (NY HELPS) - 11180

Director of Legislative Operations

Stores & Mail Operations Supervisor, SG-12

Assisted Living Administrator

Operations Coordinator (26-27 SY)

Outpatient Practice Administrator- Albany, NY- Full Time

Director - Operations

Administrative Assistant – Branch Operations Support

Project Administrator

Vice President, Office of Community Renewal

Assistant Deputy Superintendent for Banking (Special Assistant, NS)

Network and Systems Administrator

Senior Director of Operations

Deputy Director (Deputy Commissioner of Administration and Finance)

I want to receive the latest job alert for operations administrator in albany ny

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