Top 39 Operations administrator Jobs in Albany Ny

Executive Sales Assistant
Homestead Funding Corp —Albany, NY
- $24.04 - $31.25 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Marketing
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
YINCAE Advanced Materials, LLC. —Menands, NY
- $38,000 - $45,000 a year
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- 401(k)
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6d
Operations Office Administrator
Daigle Fire Solutions, LLC —Albany, NY
- $20 - $23 an hour
- 8 hour shift
- No education required
- No experience needed
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Administrative Specialist 2
State of New York - Homeland Security and Emergency Services, Division of —Albany, NY
- $86,681 - $109,650 a year
- Full-time
- Background check
- Office
- Recruiting
5d
Administrative Manager
NYSTEC —Albany, NY
- $63,892 - $91,634 a year
- Hybrid work
- Mid-level
- Office
- Finance
Member Services & Operations Specialist
New York State Troopers Police Benevolent Association —Albany, NY
- $62,413 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
14d
Tax Operations Administrator
Wojeski & Company CPAs —Albany, NY
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Paid time off
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Assisted Living Administrator
Healthcare Nursing of Albany —Albany, NY
- $88,000 - $100,000 a year
- Full-time
- Sales
- Mid-level
- 3 years
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Executive Operations Assistant
Ellis Medicine —Schenectady, NY
- $25.72 - $38.57 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- 5 years
Quick Apply
4d
Operations Coordinator (26-27 SY)
KIPP Capital Region Public Schools —Troy, NY
- $57,500 - $63,000 a year
- School experience
- Computer literacy
- English
- 403(b) matching
- Health insurance
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Administrative Assistant - Systems Operations
Living Resources Corp —Albany, NY
- $36,000 - $40,000 a year
- Full-time
- Customer service
- Office
- Administrative experience
- Paid training
- Tuition reimbursement
Quick Apply
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Albany, NY
- $16.06 - $24.09 an hour
- Full-time
- Research
- Office
- Windows
- Health insurance
- Employee assistance program
Chamber Operations & Membership Coordinator
The Colonie Chamber of Commerce —Latham, NY
- $22 - $26 an hour
- Part-time
- Mid-level
- Office
- In-person
- Flexible schedule
Quick Apply
5d
Landscape Construction Operations Administrator
Peak Environmental —Round Lake, NY
- $65,000 - $70,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Office Assistant
Comfort Windows —Albany, NY
- $19 - $24 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Network and Systems Administrator
Core BTS, INC. —Niskayuna, NY
- $64,000 - $70,000 a year
- Full-time
- Mid-level
- In-person
- Communication skills
Quick Apply
Library Business and Operations Manager - Siena University
Siena College —Loudonville, NY
- $64,360 a year
- Full-time
- Microsoft Word
- Mid-level
- Master's degree
- Health insurance
- Dental insurance
Stores & Mail Operations Supervisor, SG-12
State of New York - Financial Services, Department of —Albany, NY
- $50,425 - $61,548 a year
- Multiple hires
- Background check
- Mid-level
- Office
5d
Property Administrator
Clifton Court Management —Clifton Park, NY
- $19.50 - $22.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- 401(k)
Quick Apply
Licensed Nursing Home Administrator
The Grand Rehabilitation and Nursing at Guilderland —Altamont, NY
- $120,000 - $145,000 a year
- Full-time
- Skilled nursing facility
- Computer literacy
- Rehabilitation center
- Health insurance
- Dental insurance
Quick Apply

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Executive Sales Assistant

Homestead Funding Corp
Albany, NY

Quick Apply

Job Details

Full-time
$24.04 - $31.25 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Teamwork
Organizational skills
Communications
Business
Associate's degree

Full Job Description

Winner of multiple 2026 Culture Excellence & Industry Awards, Homestead Funding Corp. is a multi-state licensed mortgage banker with branches located throughout the eastern U.S. In operation since 1995, our corporate headquarters is located in Albany, New York where we have perennially been the area's largest independent mortgage lender. We have tens of thousands of satisfied customers, originated billions of dollars in residential mortgage loans and maintained a reputation of exceptional service, honesty, integrity and financial reliability.

Our goal is simple. We want to offer our customers outstanding service and the best mortgage financing to suit their needs. Our mix of traditional and innovative mortgage products gives us the ability to evaluate and deliver a wide variety of competitively priced mortgage financing solutions. We understand that not every situation is the same and our company has embraced that diversity in our customers by continually upgrading our product portfolio.

Homestead Funding is committed to working with customers to ensure a smooth process from initial pre-qualification and mortgage evaluation to closing. After closing, we maintain contact with our customers to keep apprised of their ever-changing goals so that we can continue to service their home financing needs. This reflects our commitment to serving our customers for life.The Strategic Sales Assistant is a highly visible support role that partners closely with the Vice President of Sales to help keep priorities organized, communication clear, and key initiatives moving forward. This position serves as a central point of coordination across the retail sales and consumer direct teams, providing day-to-day administrative, operational, and project support that helps leadership stay focused on execution. The ideal candidate is proactive, detail-oriented, highly organized, and energized by managing follow-through, coordinating moving pieces, and helping the business run smoothly.

Key Responsibilities

· Provide day-to-day support to the Vice President of Sales and the broader sales leadership team by helping keep priorities organized, visible, and on track.

· Coordinate key initiatives across both the retail sales and consumer direct divisions to support alignment, communication, scheduling, accountability, and timely follow-through.

· Assist with high-priority sales projects by managing timelines, deliverables, action items, meeting preparation, and post-meeting follow-up.

· Partner with internal stakeholders to support improvements across the sales technology stack, including tool adoption, process enhancements, and implementation coordination.

· Support recruiting efforts for new loan officers by coordinating outreach, interview scheduling, recruiting materials, pipeline tracking, and timely communication.

· Assist with onboarding for newly hired loan officers by coordinating communication, training logistics, materials, and cross-functional handoffs.

· Prepare and maintain sales reports, dashboards, presentations, and leadership updates that support visibility into production, recruiting activity, and strategic priorities.

· Track progress on key initiatives and support workflow improvements that reduce friction and strengthen execution across the sales organization.

· Coordinate meetings, agendas, follow-up communication, and action tracking tied to sales priorities, recruiting initiatives, and operational projects.

· Work closely with partners across operations, marketing, IT, training, finance, and human resources to support execution of business priorities.

· Maintain accurate records and reporting across CRM systems, spreadsheets, and internal tools to support visibility, accountability, and informed decision-making.

· Bring organization, responsiveness, professionalism, and follow-through to a wide range of sales, recruiting, and operational support activities.

Qualifications

· Associate’s or bachelor’s degree in business, communications, marketing, finance, or a related field preferred.

· 3+ years of experience in executive support, sales support, operations, recruiting coordination, project coordination, mortgage banking, financial services, or a related business support role preferred.

· Experience supporting leadership priorities, coordinating cross-functional initiatives, or assisting high-volume teams in a fast-paced environment.

· Strong proficiency with Microsoft Office, especially Excel, PowerPoint, Outlook, and Word.

· Comfort learning and supporting CRM platforms, reporting systems, sales enablement tools, and other business technology solutions.

· Excellent organizational skills with strong attention to detail, follow-through, and accountability.

· Strong written and verbal communication skills, with the ability to build relationships and work effectively across multiple departments and leadership levels.

· Ability to manage multiple priorities, maintain confidentiality, and provide professional support in a highly visible role.

Core Skills

· Executive and leadership support

· Project and meeting coordination

· Organization and time management

· Communication and follow-through

· Technology adoption and process support

· Recruiting coordination and onboarding assistance

· Data accuracy, reporting, and administrative support

· Cross-functional collaboration in a fast-paced sales environment

While this position is advertised as in office, once the person is trained a hybrid work schedule will be offered. Homestead Funding Corp. is an Equal Opportunity Employer.

Pay: $24.04 - $31.25 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

operations administrator jobs in albany ny

Executive Sales Assistant

Administrative Assistant

Operations Office Administrator

Administrative Specialist 2

Administrative Manager

Member Services & Operations Specialist

Tax Operations Administrator

Assisted Living Administrator

Executive Operations Assistant

Operations Coordinator (26-27 SY)

Administrative Assistant - Systems Operations

Seasonal, Operations Administrative Assistant (Part Time)

Chamber Operations & Membership Coordinator

Landscape Construction Operations Administrator

Administrative Office Assistant

Network and Systems Administrator

Library Business and Operations Manager - Siena University

Stores & Mail Operations Supervisor, SG-12

Property Administrator

Licensed Nursing Home Administrator

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