Top 5 Human resources assistant Jobs in Albertville, Al

Recruiting Coordinator / Receptionist
Progress Rail —Albertville, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
Accounting and HR Specialist
Paragon Decors —Albertville, AL
- $35,000 - $45,000 a year
- Urgently hiring
- Office
- Microsoft Office
- High school diploma or GED
- Health insurance
- 401(k)
Quick Apply
13d
Human Resources Generalist
Altoona Health & Rehab —Altoona, AL
- Full-time
- Office
- Training & development
- Entry level
- Dental insurance
- 401(k)
Quick Apply
4d
HR Specialist
Adidas —Egypt, AL
- Full-time
- English
- Mid-level
- Office
4d
Trainee Employee Assistance Program (TEAP) Specialist
Chugach Government Solutions —Gadsden, AL
- Part-time
- Addiction Medicine
- Mid-level
- Microsoft Office
- Employee assistance program

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Recruiting Coordinator / Receptionist

Progress Rail -
Albertville, AL

Apply Now

Job Details

Full-time

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Workplace dispute resolution
High school diploma or GED

Full Job Description

Job Purpose

The Receptionist and Recruiting Coordinator serves as the first point of contact for visitors, clients, candidates, and employees, ensuring a professional, welcoming, and efficient experience. This position provides front desk reception services while supporting recruitment and talent acquisition activities. The role is responsible for managing reception operations, maintaining candidate communications, supporting hiring processes, and providing administrative assistance to the Corporate Services, Human Resources and Talent Acquisition teams.

Req ID

12041BR

City

Albertville

State:

Alabama

Company Description

Progress Rail stands at the intersection of legacy and innovation—driving the future of rail with a pioneering spirit. Since its founding in 1983, the company has grown to become one of the world’s largest and most trusted providers of railroad products, services, and technologies. Today, Progress Rail delivers a comprehensive portfolio of cost-effective solutions to railway customers around the globe. From the rails themselves to the EMD® locomotives that ride them, the company’s products are in operation across more than 100 countries—powering progress and connecting communities. In 2006, Progress Rail joined Caterpillar Inc., further strengthening its ability to lead the rail industry with cutting-edge technology, unmatched expertise, and a commitment to excellence. At Progress Rail, the team is not just building the future of rail—they are making history every day.

Key Job Elements

Serve as the first point of contact for visitors, clients, candidates, and employees by providing professional, welcoming, and customer-focused experience.
Welcome and direct visitors and candidates to the appropriate person, office, or meeting location.
Answer, screen, and route incoming telephone calls and respond to inquiries in person, by phone, and via email.
Receive, sort, and distribute incoming mail, packages, and deliveries.
Ensure the reception area remains clean, organized, secure, and stocked with necessary office supplies and materials.
Follow established safety and security procedures, including monitoring visitor access and maintaining visitor records.
Perform clerical and administrative duties including filing, photocopying, scanning, faxing, data entry, report preparation, and document management.
Work closely with recruiting staff to support recruitment operations and ensure efficient hiring processes.
Maintain ongoing communication with new hire candidates throughout the onboard screenings process, providing timely updates and ensuring a positive candidate experience.
Maintain accurate candidate, employee, and administrative records within Applicant Tracking Systems (ATS) and other databases while ensuring confidentiality of sensitive information.
Assign corporate and professional requisitions to recruiters and assist with monitoring recruitment activity and hiring progress.
Work with selected candidates throughout the onboarding process, including coordinating background checks, health screenings, drug screenings, onboarding documentation, and new hire requirements.
Reconcile invoices and prepare documentation for remittance and payment in accordance with organizational policies and procedures.
Maintain monthly reporting of key performance indicators (KPIs) and recruitment metrics, ensuring accuracy and timely submission.
Assist with identifying and implementing improvements to recruitment, onboarding, and administrative processes to increase efficiency and effectiveness.
Serve as a resource to recruiters, hiring managers, and department leaders by providing recruitment-related information, status updates, and administrative support.

Education / Training

High school diploma or equivalent required.
Associate's degree in Human Resources, Business Administration, or a related field preferred.
Two (2) years of experience in reception, administrative support, customer service, recruiting, human resources, or a related field preferred.
Ability to utilize computers, Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams), and other office software applications.
Ability to learn and effectively utilize Applicant Tracking Systems (ATS), Human Resources Information Systems (HRIS), and other business applications.
Proficiency in using office equipment and software, including multi-line phone systems, copiers, scanners, printers, and related technologies.

Qualifications and Experience

Detail-oriented and thorough in completing work tasks with a high degree of accuracy.
Honest and ethical in handling responsibilities and confidential information.
Reliable, responsible, and dependable with a commitment to fulfilling obligations and meeting deadlines.
Strong ability to provide excellent customer service and create a positive experience for visitors, candidates, and employees.
Effective verbal and written communication skills.
Ability to interact professionally and effectively with clients, visitors, candidates, staff, management, and external partners.
Strong organizational skills with the ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
Confidential and organized with the ability to maintain accurate, up-to-date records and reports.
Ability to work independently and collaboratively as a member of a team.
Strong problem-solving skills and the ability to exercise sound judgment when handling sensitive situations and information.

Essential and Physical Activities Functions

Strength – Must be able to lift 35 lbs;
Motion – The position spends the majority of time in an office setting, at desk utilizing office equipment.
Vision/Hearing Requirements – May spend long periods of time in front of computer screen. Will work with groups and in committees. Works with detailed policies and procedures;
Work Environment – Work in temperature-controlled environment in most situations;
Emotional Demands – Must have good communications and conflict resolution skills;
Safety – Is not a safety sensitive position. Most be capable of following and adhering to safety policies and procedures and utilize all PPE.

Benefits

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail.**

Competitive Salary
401(k) plan with up to 6% company match (no waiting period with immediate vesting)
Medical/Dental/Vision/Life/Disability Insurance
Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
Flexible Spending Accounts
Paid Vacation
Paid Holidays
Paid Time-Off (PTO)
Employee Assistance Plan
Education Assistance Program
Employee Recognition Programs
Site specific Production and Incentive Plans
Site specific Step and Skill Level Wage Adjustment Plans
Site Specific Relocation and Sign-on Bonus Programs

Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits.

**Subject to position, eligibility, and plan guidelines.

EEO

Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.

Job Category

Administrative / Support / Communications

PRS Facility Location

Albertville, AL (PRSC Corp HQ) - 001

Apply Now

Refine Your Search

human resources assistant jobs in albertville, al

Recruiting Coordinator / Receptionist

Accounting and HR Specialist

Human Resources Generalist

HR Specialist

Trainee Employee Assistance Program (TEAP) Specialist

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