Top 2305 Administrative & documentation specialist Jobs in Alexandria, Va

Administrative Specialist I - Title I Programs
Alexandria City Public Schools —Alexandria, VA
- $26.56 - $32.67 an hour
- Full-time
- Microsoft Excel
- Office
- High school diploma or GED
8d
Administrative Support Specialist
RIVIDIUM —Alexandria, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Dual Breast Imaging Specialist
Unified Women's Healthcare —Silver Spring, MD
- Full-time
- Microsoft Word
- Anatomy knowledge
- Microsoft Excel
- Commuter assistance
- Paid parental leave
Accounts Payable Specialist
Castlewood Custom Builders —Bethesda, MD
- $55,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
Licensed Professional Counselor
Headway —Arlington, VA
- Up to $126 an hour
- Remote
- Private practice
- Master's degree
- Senior level
Licensed Professional Counselor
Headway —Virginia
- Up to $126 an hour
- Remote
- Private practice
- Master's degree
- Senior level
Apple/macOS Subject Matter Expert (Computer Engineering, Senior Associate)
The MIL Corporation —Washington, DC
- $131,000 - $145,000 a year
- Bachelor of Science
- Bachelor's degree
- Experience equivalent to degree accepted
- Health insurance
- Tuition reimbursement
Configuration Management Specialist
Agile Defense —Quantico, VA
- $80,000 - $85,000 a year
- Monday to Friday
- Microsoft Access
- Ability to walk for extended periods
- Writing skills
Quick Apply
Accounting & Administrative Specialist
Westdeutscher Rundfunk —Washington, DC
- $74,750 - $93,600 a year
- Online Application
- Microsoft Outlook
- English
- Mid-level
- Paid holidays
- Disability insurance
Construction Safety Professional- Electrical Construction
J.E. Richards, LLC —Lanham, MD
- Full-time
- Background check
- Construction site
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Unified Communications Specialist
Agile Defense —Quantico, VA
- $125,000 - $130,000 a year
- 7 years
- Customer service
- Ability to walk for extended periods
Quick Apply
Environmental Health and Safety Specialist
Confidential —Alexandria, VA
- Up to $70,000 a year
- Full-time
- CPR Certification
- Microsoft Excel
- Mid-level
- Relocation assistance
- Health insurance
Quick Apply
11h
Expert Senior Manager, Engineering Excellence
Bain & Co. —Washington, DC
- $258,425 - $293,500 a year
- Full-time
- Hybrid work
- Azure
- Management
- Computer Science
- Wellness program
- Paid holidays
Quick Apply
Bilingual Adult Bereavement Specialist
CaringMatters —Gaithersburg, MD
- $25 - $30 an hour
- Part-time
- Hybrid work
- Background check
- Spanish
- English
- Flexible schedule
EXCAVATION SPECIALIST / PLUMBING INSTALLER
AllTech Services —Sterling, VA
- Clean driving record
- Construction site
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Total Rewards Specialist III
Airlines Reporting Corporation —Arlington, VA
- $72,000 - $105,570 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Data analysis skills
- HIPAA
- Dental insurance
- 401(k)
2d
Senior HVAC Installation Specialist
Accelera —Lorton, VA
- $23.75 - $38.50 an hour
- Full-time
- Clean driving record
- Management
- 5 years
Quick Apply
Licensed Professional Counselor
Headway —Waldorf, MD
- Up to $121.74 an hour
- Remote
- Private practice
- Master's degree
- Senior level
Bilingual Insurance Customer Specialist
Faith Capital Corporation —Centreville, VA
- $23 - $30 an hour
- Full-time
- Office
- Administrative experience
- Bachelor's degree
Quick Apply
18h
Psychologist - Health Services Subject Matter Expert
Confidential —Silver Spring, MD
- $116,000 - $158,000 a year
- Full-time
- Hybrid work
- Doctoral degree
- Writing skills
- Research
- Health insurance
- Dental insurance
Quick Apply

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Administrative Specialist I - Title I Programs

Alexandria City Public Schools -
Alexandria, VA

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Job Details

Full-time
$26.56 - $32.67 an hour
8 days ago

Qualifications

High school diploma or GED

Full Job Description

Job Description:

The Administrative Specialist I - Title I Programs provides high-quality administrative assistance and clerical services for the Executive Director of Professional Learning and Federal Program, Title I School Improvement Coordinator, and Title I Coordinator. Communicates effectively with all ACPS, state, and federal stakeholders, establishing and maintaining records; managing division and school-based Title I budgets, compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Qualifications:

Education: High school diploma or equivalent. Associate degree or college credit equivalent preferred.

Experience: Job-related experience within the specialized field with increasing levels of responsibility required. Knowledge of Title I and budgeting experience preferred.

Essential Functions:

Coordinates schedules, meetings, and activities for the purpose of supporting administrator/department staff with operational activities.
Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) for the purpose of providing documentation in accordance with administrative and legal requirements.
Maintains all monetary files related to and for the purpose of keeping accurate school financial records for all Title I services (division-wide/school-based)
Monitors assigned departmental activities and/or program components (e.g., travel arrangements and reimbursements, meetings and events, etc.) for the purpose of ensuring that goals are achieved, target dates are met, and financial, legal, and/or administrative requirements are satisfied.
Prepares a variety of written materials (e.g., reports, memos, letters, etc.) for the purpose of documenting activities, providing written references, and/or conveying
Responds to a variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties, and/or providing direction.
Supports assigned administrative and department personnel for the purpose of providing assistance with administrative functions.
Assists other personnel as may be required for the purpose of ensuring an effcient and effective work environment.
Attends meetings and workshops for the purpose of recording events, conveying and/or receiving information.
Demonstrates prompt and regular

Responsibilities:

Receives, dates, and distributes all mail, email, and
Performs clerical duties related to the Title I program – application, presentations, school board briefs and memos, Title I budgets, Four Week Letters, Right To Know Letter, Annual Title I Meetings
Performs clerical duties- handles telephone communication, files documents, prepares, copies and distributes documents; composes and transcribes correspondence; maintains department calendar; arranges meeting space; prepares agendas, attends, and records minutes for department and community meetings, and ensures equipment, resources, and materials are set up in a timely manner.
Supports the Executive Director of Professional Learning and Federal Programs with Title I travel, supplemental pay, performance contracts, purchase orders, etc.
Prepares purchase orders, receives and distributes orders, and monitors expenditures for materials and office supplies.
Operates office technology and equipment (copiers, fax, laminator, etc.); prepares documents using Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and other software)
Duplicates, collates, and disseminates written materials to local schools and other appropriate personnel
Special projects for Title I staff, as assigned by the Executive Director of Professional Learning and Title I Programs (Time & Effort, Inventory, Comparability, FACE, etc.).
Completes registration and travel documents for Title I staff.
Maintains data and records related to Title I
Sets priorities and performs duties; accordingly, works
Exhibits a comprehensive knowledge of the Title I
Promotes positive relationships with school personnel, central office staff, and the Title I
Performs all other duties as assigned by the appropriate

Compensation:

Salary for this position is determined by The ACPS Support Staff Salary Scale , Grade 22, $26.56 to $32.67 an hour.

Clearances:

Criminal Justice Fingerprint/Background Clearance.
Tuberculosis Skin Test.
Public Health Compliance - Must follow safety and health protocols.

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Refine Your Search

administrative & documentation specialist jobs in alexandria, va

Administrative Specialist I - Title I Programs

Administrative Support Specialist

Dual Breast Imaging Specialist

Accounts Payable Specialist

Licensed Professional Counselor

Licensed Professional Counselor

Apple/macOS Subject Matter Expert (Computer Engineering, Senior Associate)

Configuration Management Specialist

Accounting & Administrative Specialist

Construction Safety Professional- Electrical Construction

Unified Communications Specialist

Environmental Health and Safety Specialist

Expert Senior Manager, Engineering Excellence

Bilingual Adult Bereavement Specialist

EXCAVATION SPECIALIST / PLUMBING INSTALLER

Total Rewards Specialist III

Senior HVAC Installation Specialist

Licensed Professional Counselor

Bilingual Insurance Customer Specialist

Psychologist - Health Services Subject Matter Expert

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