Records and Information Management Specialist
US Office of the Chief Administrative Officer —Alexandria, VA
- $102,415 - $158,322 a year
- Online Application
- Background check
- Pass drug screening
- Office
- Flexible schedule
10d
Management Support Specialist
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4d
Management Analyst
US Assistant Secretary for Public and Indian Housing —Alexandria, VA
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- Online Application
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13d
Management Information Specialist
US Assistant Secretary for Housing-Federal Housing Commissioner —Alexandria, VA
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- Online Application
- Background check
- Pass drug screening
- System design
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10d
Management and Program Analyst
US Immigration and Customs Enforcement —Arlington, VA
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- Online Application
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- Pass drug screening
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14d
Compliance Administrative Specialist
US Assistant Secretary for Housing-Federal Housing Commissioner —Alexandria, VA
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- Online Application
- Background check
- Customer service
- Pass drug screening
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7d
Management and Program Analyst
US Citizenship and Immigration Services —Camp Springs, MD
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2d
Security Assistant
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- $46,610 - $67,543 a year
- Online Application
- Background check
- High school
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- Health insurance
- Flexible spending account
10d
Victim Witness Assistant (OA)
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —Alexandria, VA
- $46,610 - $60,593 a year
- Part-time
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- Pass drug screening
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3d
Paralegal Specialist (Fair Housing and Civil Rights)
US Office of General Counsel —Alexandria, VA
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- Online Application
- Background check
- Pass drug screening
- Mid-level
- Disability insurance
- Flexible schedule
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Equal Employment Specialist
Smithsonian Institution —Washington, DC
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- Background check
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Case Manager
U.S. Courts —Alexandria, VA
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- Word processing
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- Mid-level
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Management Support Specialist
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- $70,623 - $91,815 a year
- Online Application
- Background check
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- Health insurance
- Flexible spending account
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Management and Program Analyst
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- Online Application
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- Online Application
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8d
Supervisory Program Manager
US Assistant Secretary for Housing-Federal Housing Commissioner —Alexandria, VA
- $169,279 - $197,200 a year
- Online Application
- Background check
- Writing skills
- Pass drug screening
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7d
Grants Management Specialist
US Office of Justice Programs —Washington, DC
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- Part-time
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22h
Administrative Officer
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- Online Application
- Hybrid work
- Background check
- Writing skills
- Pass drug screening
- Flexible spending account
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Financial Management Analyst
US Defense Health Agency —Falls Church, VA
- $121,785 - $158,322 a year
- Weekends as needed
- Background check
- Pass drug screening
- Mid-level
19h

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Records and Information Management Specialist

US Office of the Chief Administrative Officer
Alexandria, VA

Apply Now

Job Details

Full-time
$102,415 - $158,322 a year
10 days ago

Benefits

Flexible schedule

Qualifications

Records disposition policies
Data Retention (Data management)
Policy & process development
Team training
Managing projects
Training & development
Document management
Information management
Process program evaluations
File organization

Full Job Description

Summary

This position is located at Department of Housing and Urban Development, Office of the Chief Administrative Officer.

This opportunity is also open to Status Candidates under Announcement 26-HUD-12993752. Please refer to that announcement for details on open period, eligibility, and how to apply.

Learn more about this agency

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Clarification from the agency

1. U.S Citizens or U.S. Nationals; no prior federal experience is required. 2. ICTAP/CTAP eligibles.

Duties

HUD's Mission
The mission of the U.S. Department of Housing and Urban Development is to foster strong communities by supporting access to quality, affordable housing, expanding the housing supply, and unlocking homeownership opportunities for the American people. The Department is committed to furthering the promise of self-sufficiency in every American while promoting economic development to revitalize rural, tribal, and urban communities across the country.

This position is located in the Office of Administration, where you can ignite your career in public policy and information management with the only federal agency dedicated to ending homelessness and building strong, inclusive communities across America. The U.S. Department of Housing and Urban Development (HUD) gives the most vulnerable Americans the opportunity to thrive and succeed. HUD's Office of Administration (OA) propels that mission by giving HUD programs what they need to work faster, smarter, and better.

Imagine a government agency where fully digital work flows replace outdated forms and paper-based processes; or where critical information is accessible to those who need it, available for public scrutiny when appropriate, and fully protected from unauthorized access, in real-time. Envision what the government of the future should be: agile, responsive, efficient, accountable. HUD's Office of Administration is making that vision a reality every day, because the vulnerable and homeless deserve no less. Join us in inventing the future of government today.

Successful candidates to this one-of-a-kind team will be versatile leaders who:

Enjoy the challenge of a diverse portfolio
Thrive in a fast-paced and dynamic team environment
Are ready to learn and grow through innovation and risk-taking
Have a passion for getting it done
Welcome opportunities to hone and broaden their subject matter expertise and to advance and diversify their careers at every level

If you are passionate about good government, excited about innovating, craving technology solutions, and want to have fun while having an impact-HUD's Office of Administration is the place for you!

The following are the duties of this position at the GS-13. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a Records and Information Management Specialist, you will:

Serve as Subject Matter Expert and manage archived records in Recordkeeping system and provide guidance and support to HUD offices in their compliance with federal regulations related to managing electronic records in electronic recordkeeping systems.
Provide advice and guidance to records liaisons and records custodians on records management lifecycle requirements.
Create, conduct and coordinate records management training for agency staff.
Implement and train program records management liaisons in the compliant execution of HUD's e-Mail Records Management program implementing the National Archives and Records Administration approved Email Records Management approach.
Perform analytical and technical work involved in the various phases of records lifecycle; creation/collection, storage, management, maintenance, disposal, and transfer.

Requirements

Conditions of employment

The official duty station for this position will be in Alexandria, Virginia. Failure to report to duty at this location may be grounds for a disciplinary action, including removal.

Key Requirements:

Must be U.S. Citizen or U.S. National.
A one year probationary period may be required. Continued employment is contingent upon supervisory certification that continued employment will benefit the Federal Service; the certification will occur no less than 30 days before the end of the probationary/trial period.
Must successfully complete a background investigation.
Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
Obtain and use a Government-issued charge card for business-related travel.
Please refer to "Additional Information Section for additional Conditions of Employment."

Qualifications

You must meet the following requirements by the closing date of this announcement.

Specialized Experience: For the GS-13 grade level, you must have one year (52 full weeks) of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal service. Specialized Experience for this position includes:

Advising on record management policies and procedures; AND
Oversight of records maintenance and disposition.; AND
Participating in projects and analyzing information to develop recommendations; AND
Developing records management training and guidance.

For the GS-12 grade level, you must have one year (52 full weeks) of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal service. Specialized Experience for this level includes:

Performing evaluations of records and information management programs AND
Reviewing records retention schedules, standard operating procedures, and record series inventory forms; AND
Performing project management including developing project milestones and deadlines, identifying requirements and providing analytical information.

The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.

Education

This job does not have an education qualification requirement.

Additional information

OTHER INFORMATION:

We may select from this announcement or any other source to fill one or more vacancies.
Relocation expenses will not be paid.
Relocation incentive will not be paid.
Recruitment incentive will not be paid.
This is a bargaining unit position.
This position is Non-Exempt from the Fair Labor Standards Act (FLSA).
HUD offers alternative and flexible work schedules.
This announcement may be used to fill additional vacancies for similar positions across HUD. During the online application process, you will be asked to specify if you would like your application information shared with other hiring managers in the Program Office listed in this announcement or in other HUD Program Offices. Opting to share your application information will not impact your application for this announcement, nor will it guarantee further consideration for additional positions.

CONDITIONS OF EMPLOYMENT (CONTINUED):

HUD employees are subject to a number of government-wide and HUD specific ethics laws and regulations, including restrictions on working in a real estate related business, and having Section 8 tenants, along with other prohibited interests and activities. To review applicable ethics rules and HUD specific restrictions, please visit https://portal.hud.gov/hudportal/HUD?src=/program_offices/general_counsel/ethics.

REASONABLE ACCOMMODATION REQUESTS:

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents) and the result of the online assessments required for this position. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.

In order to be considered for this position, you must complete all required steps in the process. The online assessment measures critical general competencies required to perform the job.

Overstating your qualifications and/or experience in your application materials may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Rating: You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

Attention to Detail
Customer Service
Decision Making
Flexibility
Influencing/Negotiating
Integrity/Honesty
Interpersonal Skills
Learning
Reading Comprehension
Reasoning
Self-Management
Stress Tolerance
Teamwork

Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories: Best (highest quality category), Better (middle quality category), or Good (minimally qualified category) depending on your responses to the online questions, regarding your experience, education, and training related to this position.

Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category.

Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan(CTAP)/Interagency Career Transition Assistance Plan (ICTAP) you must be assigned the middle category or better to be rated as "well qualified" to receive special selection priority.

Required Documents

A complete application includes:

1. A resume: All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.)

USA Jobs restricts resume uploads to a maximum of 2 pages. Resumes attached in other sections (such as "Documents" or "Other") will not be considered in the determination of specialized experience. If multiple resumes are submitted, the resume submitted last (based on time stamp) will be the only one reviewed as a part of your application. To ensure readability, resumes must be formatted using an easy-to-read font (such as Lato, Calibri, or Arial) with a minimum font size of 10-points and margins no smaller than 0.5 inches. Failure to follow these formatting guidelines may result in disqualification from further consideration.
To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your resume.
For resume writing guidance, please visit USAJOBS Help Center - How do I write a resume for a federal job?

2. Vacancy question responses: All applicants are required to complete vacancy question responses by clicking the apply online button of this vacancy announcement.

3. Submission of any required documents identified below, if applicable: Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

VETERANS' PREFERENCE DOCUMENTATION: If you are claiming veterans preference, please see applicant guide for required documentation.
- In order to be considered for veterans preference, you must submit all required documentation as outlined in the applicant guide.

CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) ELIGIBLE INDIVIDUALS:
- If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

How to Apply

HUD has partnered with the Department of Treasury to provide certain personnel services to its organization. Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.

Please read the entire announcement and all the instructions before you begin an application.

To apply for this position, you must complete the initial online application and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday).

The application process is as follows:

To begin the application process, click the Apply Online button.

Answer the questions presented in the application and attach all necessary supporting documentation.

Click the Submit Application button prior to 11:59PM (ET) on the announcement closing date.

After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.

If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements

Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account.

To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (

https://usajobs.gov).

There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

For more information regarding the job and applicant status, please refer to USAJOBS Help Center - How to see your application and job status

To preview the application questionnaire: https://apply.usastaffing.gov/ViewQuestionnaire/12993750

The Fair Chance to Compete for Jobs Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance by contacting: [email protected]
What are criminal history inquiries?

Agency contact information

Applicant Call Center

Phone

304-480-7300

[email protected]

Address

Office of the Chief Administrative Officer
Treasury Common Services Center
Parkersburg, WV 26101
US

Next steps

After you have completed your initial application, you will be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA).

Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct any required suitability and/or security background investigation.

Overview

Accepting applications

Posted this month · Apply by 07/14/26

Due by 11:59 p.m. ET on July 14, 2026

Location

2 vacancies in the following location:

Alexandria, VA

No matching locations found.

Work site options

Telework eligible

Yes—as determined by the agency policy.

Remote job

Relocation expenses reimbursed

Salary

$102,415 - $158,322 per year

Pay scale & grade

GS 12 - 13

Promotion potential

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule

Full-time

Travel Required

Occasional travel - You may be expected to travel for this position.

Appointment type

Permanent

Occupations and job series

0308 Records & Information Management

Supervisory status

Federal service type

This job is in the Competitive Service

Represented by a union

Yes

Drug test

Security clearance

Not Required

Position sensitivity and risk

Non-sensitive (NS)/Low Risk

Jobs require a background check and some require a security clearance. The type depends on the job.

Background check type

Credentialing
Suitability/Fitness

Financial disclosure required

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number

26-HUD-12993750-P

Control number

874514900

Apply Now

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Summary

This job is open to

The public

Career transition (CTAP, ICTAP, RPL)

Clarification from the agency

Duties

Requirements

Conditions of employment

Qualifications

Education

Additional information

Benefits

How you will be evaluated

Required Documents

How to Apply

Agency contact information

Next steps

Overview