Top 38 Admissions coordinator Jobs in Alhambra, Ca

Admissions Operations Coordinator
Centered Health —Culver City, CA
- $25 - $28 an hour
- Full-time
- Microsoft Excel
- 5 years
- HIPAA
2d
Admissions and Records Coordinator
Rio Hondo College —Whittier, CA
- $7,747.98 - $9,914.07 a month
- Online Application
- Microsoft Excel
- Microsoft Outlook
- High school
2d
Admissions Coordinator
Valley View Post Acute —El Monte, CA
- Full-time
- Organizational skills
- Communication skills
- Marketing
Quick Apply
Admissions Coordinator
Paul Mitchell Schools —Pasadena, CA
- $22 - $24 an hour
- Part-time
- School experience
- High school diploma or GED
- University
- Health insurance
- Dental insurance
Quick Apply
Admissions Assistant and Database Coordinator
Marlborough School —Los Angeles, CA
- $65,000 - $85,000 a year
- Weekends as needed
- Google Workspace
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
9d
Admissions Coordinator
Sun Mar Health Care —Los Angeles, CA
- Full-time
- Skilled nursing facility
- Entry level
Quick Apply
Admissions Coordinator
Bristol Hospice —Glendale, CA
- $24 - $27 an hour
- Full-time
- 18 years or older
- Mid-level
- Office
- Mileage reimbursement
- Health savings account
Quick Apply
Admissions Coordinator
Alhambra Healthcare & Wellness Center —Alhambra, CA
- $24.50 - $28.40 an hour
- Full-time
- Mid-level
- Organizational skills
- Computer skills
Quick Apply
4d
ADMISSIONS COORDINATOR
Costa Del Sol Healthcare —Los Angeles, CA
- Full-time
- LVN
- RN License
- Basic math
Quick Apply
11d
Admissions Coordinator - OP
Casa Colina Hospital and Centers for Healthcare —Pomona, CA
- Hospital
- Outpatient experience
- Clinic
Quick Apply
Patient Admissions Coordinator - Patient Access
Providence —Burbank, CA
- $25.00 - $34.41 an hour
- Part-time
- Hospital
- Medical office experience
- Inpatient
- Paid parental leave
- Paid holidays
10d
Admissions Coordinator
New School for Child Development —Los Angeles, CA
- $25 - $26 an hour
- Full-time
- School experience
- Spanish
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Admissions Coordinator
Studebaker Healthcare Center —Norwalk, CA
- $20 - $28 an hour
- Part-time
- Communication skills
- Entry level
Quick Apply
14d
Academic Program Coordinator, Academic Operations
USC —Los Angeles, CA
- $28.00 - $32.50 an hour
- Overtime
- Google Workspace
- Mid-level
- University
- Health insurance
- Dental insurance
3d
Admissions Coordinator (Full-time, Day Shift)
Adventist Health —Los Angeles, CA
- $48.16 - $66.05 an hour
- Full-time
- RN License
- Hospital
- Physical & Rehabilitation Medicine
Administrative Coordinator for Academic Affairs/Provost Office
Loyola Marymount University —Los Angeles, CA
- $23.51 - $29.38 an hour
- Full-time
- Microsoft Excel
- No high school diploma
- Mid-level
14d
Admissions Coordinator - IP
Casa Colina Hospital and Centers for Healthcare —Pomona, CA
- $23.00 - $24.50 an hour
- Full-time
- Hospital
- Inpatient
- Case management
Quick Apply
Admission Coordinator
Sunland Post Acute —Los Angeles, CA
- $24 an hour
- Full-time
- Skilled nursing facility
- Entry level
Quick Apply
9d
Academic Coordinator II
UCLA —Los Angeles, CA
- $87,616 - $170,668 a year
- Online Application
- School experience
- Doctoral degree
- Bachelor of Science
Anesthesiology Academics Program/Project Coordinator
Cedars-Sinai —West Hollywood, CA
- $31.08 - $48.17 an hour
- 8 hour shift
- Customer service
- Mid-level
- 3 years

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Admissions Operations Coordinator

Centered Health
Culver City, CA

Apply Now

Job Details

Full-time
$25 - $28 an hour
2 days ago

Qualifications

Computer operation
Customer communication
In-person customer service
High school diploma or GED

Full Job Description

Admissions Operations Coordinator

Job Summary:

The Admissions Quality Analyst oversees the operational workflow of the Admissions Department, ensuring accuracy, efficiency, and compliance across all systems — including Salesforce, KIPU, CTM, SharePoint, and Excel. This role provides oversight of data integrity, client coordination, insurance tracking, and reporting processes. Quickly Identify, Communicate and take responsibility for errors and design implementation of corrective actions.

Essential Functions and Responsibilities:

Team Communication

Monitor daily admissions, reviewing client welcome emails, admission charts, and transportation arrangements. Ensure communication is clear and understood by all involved parties.
Oversee and coordinate team scheduling and break coverage, ensuring all operations remain adequately staffed throughout the day.
Provide training, and feedback, to admissions staff regarding process adherence and documentation standards.
Conduct training sessions for new hires, both in-person and virtually, providing comprehensive training materials.
Handle overflow and financial analysis (FA) calls as needed to support departmental flow.
Attend weekly department management meetings to report on admissions activity, system updates, and team performance metrics.
Advise the Director of Admissions each morning regarding lead progress, conversion updates, and key pipeline trends.
Maintain consistent communication with all team members to ensure alignment and collaboration across facilities and departments.

Insurance and Financial Oversight

Manage and update all Single Case Agreement (SCA) details and ensure information is accurately reflected in Salesforce.
Manage monthly insurance recertifications promptly to maintain compliance and prevent coverage gaps.
Track and document insurance submissions, ensuring appropriate updates to client files and Salesforce records.
Enter insurance and financial data in Salesforce, KIPU, Excel, and other designated systems to support billing and auditing processes.
Audit Verification of Benefits (VOB) accuracy, maintain insurance projections, and ensure alignment between Salesforce, Excel, and internal tracking systems.
Provide in-network programs for exclusion process when required.
Support processing and tracking of client payments as needed.

Quality Control and System Oversight

Conduct regular audits of lead pages, Salesforce records, Excel trackers, and KIPU documentation to ensure data accuracy and consistency.
Manage and monitor Call Tracking Metrics (CTM) and Salesforce discharge notifications, ensuring updates are communicated in real time.
Perform quality assurance reviews on calls, cross-referencing with Salesforce notes for accuracy and professionalism.
Manage and organize department resources within SharePoint for easy access and compliance.
Monitor census accuracy and reconcile data between Salesforce, Excel, and daily reports.
Create and manage the employee work calendar, ensuring accurate scheduling and timely updates for all team members.
Create and oversee all department events, including birthdays, holidays, and team recognitions.
Oversee KIPU, Salesforce, and Excel reporting dashboards to ensure proper data entry, cross-departmental updates, and follow-through.

Reporting and Program Coordination

Track and manage VIP leads, ensuring high-touch communication and follow-up.
Maintain Los Angeles Outpatient Center (LAOP) admission date records and ensure communication between departments is consistent.
Prepare monthly bonus reports, insurance projections, and department metrics using Excel and Salesforce for submission to the Director of Admissions.
Compile and present reports for regular meetings with Admissions Management.
Coordinate client transportation logistics and verify all arrangements are confirmed before arrival.
Support the Admissions Management with ongoing reporting needs, including weekly and monthly tracking reports, performance dashboards, and insurance projections.

Compliance and Professional Conduct

Ensure HIPAA compliance in all admissions-related communication and data management activities.
Adhere to company policies, maintaining professionalism and confidentiality in all interactions.
Perform other duties as assigned by Admissions Management.

Required Skills/Abilities:

Must be a problem solver, patient, and possess strong communication skills.
Must have a positive attitude, charisma, and excellent customer service skills.
Willingness to learn and ask questions when necessary.
Ability to exercise professional judgment in performing day-to-day activities, ensuring adherence to Centered Health policies and procedures.
Excellent verbal and written communication skills.

Education and Experience:

Possesses a High School diploma or GED; Associate’s or Bachelor’s Degree preferred.
Have a minimum of 5 or more years of experience in Admissions Department or related field.
Demonstrates a genuine desire to work with the population served.
Working knowledge of Microsoft Office programs; advanced ability with Excel preferred.
Experience with DocuSign, KIPU and Salesforce preferred.

Physical Requirements:

Frequent sitting must be able to remain in a stationary position at least 50% of the time.
Must be able to lift and carry light objects and parcels as an incidental part of their job.
The position needs to occasional move about inside and outside the facility frequently
Constantly operates a computer and other office machinery; must be able to speak and hear.
Frequently communicates with other employees and clients.

Job Type: Full time, Non-exempt Hourly

Reports to: Admissions Manager

Note: Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

Welcome to Centered Health. Our mission is to provide healing resources for all ages, battling mental health, substance abuse, and eating disorders. Our diverse network of behavioral health treatment centers ensures that clients receive individualized comprehensive care in the most appropriate setting. We look for team members who can grow, think, dream, create, and push the model of healthcare forward. We value achievers, leaders, and visionaries. Our goal is to value the skills each person brings and provide an environment that embraces diversity and rewards imagination and service delivery.

Monday through Friday from 8:00 AM-4:30 PM. This is a fully onsite role in Culver City.

Pay: $25.00 - $28.00 per hour

Work Location: In person

Apply Now

Refine Your Search

admissions coordinator jobs in alhambra, ca

Admissions Operations Coordinator

Admissions and Records Coordinator

Admissions Coordinator

Admissions Coordinator

Admissions Assistant and Database Coordinator

Admissions Coordinator

Admissions Coordinator

Admissions Coordinator

ADMISSIONS COORDINATOR

Admissions Coordinator - OP

Patient Admissions Coordinator - Patient Access

Admissions Coordinator

Admissions Coordinator

Academic Program Coordinator, Academic Operations

Admissions Coordinator (Full-time, Day Shift)

Administrative Coordinator for Academic Affairs/Provost Office

Admissions Coordinator - IP

Admission Coordinator

Academic Coordinator II

Anesthesiology Academics Program/Project Coordinator

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