Finance & Grants Integration Manager
In accordance with our core values of love, trust, authenticity, and belonging, the Fetzer Institute affirms that every person has inherent value and purpose, and that we belong to a sacred community that includes all people and all of creation. The Institute welcomes candidates from all backgrounds who are inspired to contribute to our mission of helping build the spiritual foundation for a loving world. Your unique voice is valued, and we are excited to hear from you!
The Finance & Grants Integration Manager plays a vital role in creating the systems, processes, and connections that enable Fetzer's mission to flourish. The ideal candidate believes that healthy systems create the conditions for people to thrive. They delight in connecting people, processes, and technology in ways that make work feel more seamless, collaborative, and purposeful. Naturally curious and energized by solving complex puzzles, they see opportunities where others see obstacles and enjoy transforming "there has to be a better way" into reality. Serving as the bridge between Finance, Programs, Learning & Integration, Operations, and Information Systems, this role ensures financial operations, grant administration, and supporting technologies work together as one integrated ecosystem that empowers colleagues to focus on the meaningful work of advancing Fetzer's mission.
Combining strategic thinking with hands-on execution, the Finance & Grants Integration Manager designs and improves workflows, coordinates the grant lifecycle, supports the implementation and optimization of financial systems, and guides the adoption of new processes across the Institute. This role is equal parts strategist, collaborator, teacher, and builder—someone who enjoys bringing clarity to complexity, fostering cross-functional partnerships, and creating operational experiences that are intuitive, sustainable, and continuously improving. Through thoughtful stewardship of systems and relationships, this role helps build the operational foundation that allows both people and the Institute to flourish.
This is a full-time position located in Kalamazoo Michigan with a flexible schedule, allowing up to 60 percent hybrid work, each week. Tuesday and Wednesdays are required in person, allowing this person to join our staff in our important culture and spiritual development work
The Finance & Grants Integration Manager is a full-time, exempt position. This position pays $131,700 annually and is eligible for benefits including medical, dental, vision, prescription, 401 (k), paid time off, and an extensive wellness package.
Key Responsibilities
Systems & Workflow Integration
- Coordinate the design, alignment, and integration of financial systems and workflows across the Institute
- Ensure financial tools, processes, and data flows support efficient operations and cross-functional collaboration
- Partner with internal teams to improve workflow visibility, coordination, and operational consistency
- Identify opportunities to streamline work and reduce process inefficiencies
Systems Strategy, Evaluation & Implementation
- Support the evaluation, selection, implementation, and optimization of financial systems and operational tools on an as needed basis
- Help ensure systems align with organizational priorities, compliance expectations, and long-term operational sustainability
- Coordinate implementation activities, testing, training, and process adoption efforts
- Partner with the ISS team on system enhancements; review and triage Finance related tickets and communicate results and resolutions back to staff.
Process Design & Continuous Improvement
- Assess existing processes against business needs, system capabilities, and compliance requirements; identify gaps, inefficiencies, or risks surfaced through audits, reports, staff feedback, or system changes.
- Design and document new or revised processes — defining purpose and scope, gathering stakeholder requirements, and mapping workflows with clear decision points and handoffs.
- Develop and improve workflows, automation opportunities, and operational procedures
- Implement approved processes with the necessary training, communication, and change management; measure results against KPIs and optimize on an ongoing basis.
- Assist with change management efforts related to process and system updates
- Promote continuous improvement and operational effectiveness across the Finance team and the Institute
Grant Lifecycle Coordination
- Coordinate the grant lifecycle within financial and tracking systems — from proposal intake and approval routing through budget setup, milestone and payment tracking, monitoring, and close-out — in partnership with the Programs and Learning & Integration teams.
- Ensure accurate grant setup, tracking, and status in D365.
- Coordinate approval routing and follow-up; monitor in-progress approvals and keep routing status and follow-up dates current.
- Track and communicate due and overdue project requirements to Staff Leads and Program Assistants.
- Support close-out: confirm documentation is complete, close remaining tasks, and update project status.
- Maintain consistent grant-related procedures and documentation across systems and workflows.
Documentation, Controls & Operational Infrastructure
- Develop and maintain standard operating procedures (SOPs), workflow documentation, and process guides
- Support internal controls, records retention practices, and operational compliance efforts.
- Maintain accurate system documentation and ensure operational consistency across Finance functions
Training & Adoption of Systems & Processes
- Develop and deliver training and support materials related to financial systems and workflows
- Support staff adoption of new systems, processes, and operational standards, and coordinate change management for process updates.
- Convene staff periodically to review process updates, issues, and improvement opportunities.
- Serve as the primary resource for Finance-related process, systems, and D365 questions across the Institute.
Learning, Inner Work and Community
Fetzer aims to “be” the change we want to see in the world. Therefore, every community member is expected to have a commitment to nurture their inner life, continual learning, and be active in the community.
- Attend the Tuesday morning Community of Freedom Gatherings from 9:00 a.m. to 12:00 p.m. EDT each week.
- Optional 2:00 p.m. to 2:20 p.m. EDT meditation time, every day.
- Independently directed professional and spiritual development built into your work plan.
Qualifications
- Bachelor’s degree in Finance, Accounting, Business Administration, Operations, or related field required
- 5+ years of experience in finance operations, systems coordination, process improvement, or related operational roles
- Experience supporting or implementing financial systems and workflows
- Strong organizational, analytical, and project coordination skills
- Experience in nonprofit finance or grant administration preferred
- Ability to manage multiple priorities and collaborate across departments
- Strong communication, training, and problem-solving skills
