Top 7 Purchasing assistant Jobs in Altoona, Pa

Office Assistant – Purchasing, Order Entry, Accounts Payable & Accounts Receivable
Lawruk Machine & Tool —Altoona, PA
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
12d
Administrative Assistant - Sales & Buying Support
MAG Industries LTD —Tyrone, PA
- $19 - $22 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Sales and Service Coordinator
iGo —Tyrone, PA
- $47,000 - $100,000 a year
- Full-time
- CRM software
- Computer literacy
- Office
- Paid training
- Paid holidays
Quick Apply
Sales and Service Coordinator
InspectionGO —Tyrone, PA
- $40,000 - $100,000 a year
- Part-time
- CRM software
- Computer literacy
- Office
- Paid training
- Health savings account
Quick Apply

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Administrative Assistant - Sales & Buying Support
MAG Industries LTD —Tyrone, PA
Prior administrative, purchasing support, sales operations, or data entry experience preferred. Perform data entry related to products, costs, quantities, and…
$19 - $22 an hour
Quick Apply

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Purchasing Assistant
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Bachelor's degree from an accredited four-year college or university or an Associate's degree or equivalent from an accredited two-year college or technical…
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purchasing assistant jobs near altoona, pa

Office Assistant – Purchasing, Order Entry, Accounts Payable & Accounts Receivable

Lawruk Machine & Tool -
Altoona, PA

Quick Apply

Job Details

Full-time
12 days ago

Benefits

Health insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Customer communication
Confidential information handling
Microsoft Outlook
Accounts receivable management
Spreadsheets
Administrative experience
High school diploma or GED
Business Administration
Associate's degree
Quality data entry
Office experience

Full Job Description

Office Assistant – Purchasing, Order Entry, Accounts Payable & Accounts Receivable

Small manufacturing / machine shop environment (high-mix, low-volume precision parts production)

Position Summary
We are seeking a reliable, detail-oriented Office Assistant to support the administrative and financial operations of our growing machine shop. This role is critical to keeping purchasing, order entry, accounts payable, and accounts receivable running smoothly. The ideal candidate will be organized, accurate with numbers, comfortable with basic accounting software, and able to communicate clearly with vendors, customers, and internal shop personnel.

Key Responsibilities
- Enter and process customer sales orders and convert them into work orders as needed
- Assist with purchasing: create purchase orders, track open POs, follow up on deliveries, and maintain accurate vendor records
- Process accounts payable: code invoices, match to POs and receiving documents, prepare payments, and maintain vendor files
- Process accounts receivable: generate invoices, post payments, follow up on overdue accounts, and reconcile customer statements
- Maintain organized digital and paper filing systems for orders, invoices, and related documents
- Support inventory and material tracking by updating records and communicating shortages or delays
- Provide general office support, including answering phones, greeting visitors, and assisting with basic administrative tasks
- Communicate effectively with shop floor personnel, vendors, and customers regarding order status and payment issues
- Assist with month-end closing activities and basic reporting as needed

Required Qualifications
- High school diploma or equivalent (associate degree in business, accounting, or related field preferred)
- 1–3 years of experience in office administration, bookkeeping, purchasing, or a related role (manufacturing or job-shop experience is a strong plus)
- Strong attention to detail and accuracy with data entry and numbers
- Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning new software
- Basic understanding of accounts payable, accounts receivable, and purchasing processes
- Good written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced small-business environment
- Reliable, professional, and able to maintain confidentiality

Preferred Qualifications
- Experience with manufacturing ERP or shop management software
- Familiarity with QuickBooks or similar accounting software
- Prior experience in a machine shop, fabrication, or discrete manufacturing environment
- Knowledge of basic inventory control practices

What We Offer
- Competitive hourly wage based on experience
- Opportunity to grow with a small, established manufacturing company
- Direct impact on daily operations in a hands-on environment
- Collaborative team atmosphere

To apply, please submit a resume and brief cover letter highlighting relevant experience with purchasing, order entry, AP, or AR.

Benefits:

401(k)
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

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purchasing assistant jobs in altoona, pa

Office Assistant – Purchasing, Order Entry, Accounts Payable & Accounts Receivable

Administrative Assistant - Sales & Buying Support

Sales and Service Coordinator

Sales and Service Coordinator

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