Overview
The Director of Finance & Human Resources is a senior leadership position responsible for the financial health, operational stewardship, and human-resources functions of Heal the City Free Clinic. This position ensures sound financial management, accurate reporting, strong internal controls, effective budgeting, compliance with grant and donor requirements, and a positive, well-supported workplace culture.
The Director serves as a strategic partner to the Executive Director, Board of Directors, Finance Committee, Development team, program directors, and outside professional advisors. The position supports Heal the City’s mission to provide free, quality medical care and referral services with dignity and compassion to uninsured members of the community.
Essential Finance Responsibilities
- Lead the annual budget process in collaboration with the Executive Director, department directors, and Board Finance Committee.
- Monitor revenue, expenses, cash flow, restricted funds, grants, fundraising income, and investment activity.
- Prepare timely monthly financial statements, budget-to-actual reports, cash-flow projections, and financial dashboards for the Executive Director, Finance Committee, and Board of Directors.
- Identify budget variances, financial risks, and opportunities for cost control; recommend corrective action when necessary.
- Manage accounts payable, accounts receivable, bank reconciliations, deposits, credit-card activity, vendor payments, and financial recordkeeping.
- Oversee payroll processing, payroll taxes, benefit deductions, and payroll-related reporting in coordination with HR responsibilities.
- Maintain appropriate internal controls, segregation of duties, approval processes, and documentation for financial transactions.
- Coordinate the annual audit, tax filings, Form 990 preparation, and required financial reports with external accountants and auditors.
- Monitor and administer restricted gifts, grants, special requests, and quasi-endowment funds in accordance with donor intent, Board policy, and applicable agreements.
- Partner with Development staff to ensure gifts, pledges, grant awards, sponsorships, and event revenue are accurately recorded and reported.
- Manage relationships with financial institutions, investment advisors, insurance providers, payroll vendors, benefits providers, and other financial vendors.
- Support the review of contracts, leases, insurance policies, and major purchases.
- Maintain financial policies and procedures and recommend updates as the organization grows.
- Prepare financial information for grant applications, funder reports, leadership discussions, and Board meetings.
The FY 2026–27 budget includes $3,404,494 in expenses, with significant investments in salaries and wages, payroll-related expenses, technology, medical supplies, medicine, fundraising, and professional fees.
Essential Human Resources Responsibilities
- Lead all day-to-day human-resources functions for Heal the City employees.
- Maintain current personnel files, employment records, job descriptions, organizational charts, and HR documentation.
- Coordinate recruitment, interviews, reference checks, background checks, hiring paperwork, onboarding, orientation, and separation processes.
- Ensure employees receive a clear understanding of workplace expectations, policies, benefits, timekeeping, safety practices, and organizational culture.
- Administer employee benefits, including health insurance, retirement or other benefit programs, leave administration, and required employee notices.
- Partner with supervisors to manage employee performance evaluations, coaching, professional development plans, corrective action, and employee recognition.
- Maintain the employee handbook, HR policies, leave procedures, compensation practices, and workplace standards.
- Provide confidential guidance to employees and supervisors regarding workplace concerns, conflict resolution, employee relations, and policy interpretation.
- Coordinate required staff training, licensure tracking, continuing education, CPR renewal, and other employment-related compliance activities.
- Support a workplace culture grounded in Heal the City’s values of excellence, commitment, servanthood, unity, honor, intentionality, authenticity, partnership, and stewardship.
- Maintain confidentiality regarding employee, payroll, personnel, patient, donor, and organizational information.
- Assist the Executive Director and Medical Director with staffing plans, compensation budgeting, workforce needs, and organizational development.
Qualifications Required
- Bachelor’s degree in accounting, finance, business administration, human resources, or a related field; equivalent relevant experience may be considered.
- Five or more years of progressively responsible experience in nonprofit finance, accounting, human resources, or organizational operations.
- Demonstrated experience with budgeting, financial reporting, payroll, benefits administration, audit preparation, and internal controls.
- Strong proficiency with accounting systems, spreadsheets, payroll/HR platforms, and financial-reporting tools.
- Ability to analyze financial information, identify concerns, and explain complex information clearly to staff and Board members.
- Strong organizational, communication, problem-solving, and project-management skills.
- High level of integrity, sound judgment, discretion, and commitment to confidentiality.
- Ability to work collaboratively with staff, volunteers, vendors, community partners, and Board members.
Preferred
- Experience in a nonprofit, healthcare, charitable clinic, or mission-driven organization.
- Experience with restricted grants, donor reporting, federal and state filings, and nonprofit audits.
- Familiarity with healthcare-related operational requirements and grant compliance.
Performance Expectations
Success in this role will include:
- Accurate, timely financial reports and reconciliations.
- A clear monthly understanding of budget performance, cash position, restricted funds, and financial risks.
- Successful completion of annual audit and required tax filings.
- Effective management of payroll, benefits, personnel records, and employee onboarding.
- Current HR policies, job descriptions, and personnel documentation.
- Strong communication and trusted partnership with the Executive Director, Medical Director, staff, Finance Committee, and Board.
- A professional, respectful, mission-centered work environment that supports retention, accountability, and employee growth.
Employment Statement
This job description summarizes the primary duties and qualifications of the position. It is not intended to include every task that may be assigned. Heal the City Free Clinic may revise responsibilities as organizational needs change.
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
