Top 19 Executive assistant/office manager Jobs in Amherst, Ma

Executive Assistant and Operations Coordinator - Boston, MA
Amherst College —Amherst, MA
- $95,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Assistant Contracts & Asset Manager
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- 5 years
- Word processing
- Mid-level
Clerk IV (New Student Orientation, Transitions & Family Programs Office Assistant
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- School experience
- Word processing
- English
1d
Graduate Programs Manager
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Hybrid work
- Word processing
- Research
- Office
Clerk IV (Business Manager)
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Travel reimbursement
9d
Technical Assistant III (Educ - Herbarium Collections Manager)
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Management
- Mid-level
- High school diploma or GED
Clerical Assistant - Interdepartmental Graduate Programs
University of Massachusetts Amherst —Amherst, MA
- $20 - $25 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
- Flexible schedule
10d
Executive Assistant
Green Gold Group Inc —North Brookfield, MA
- $48,000 - $60,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
Quick Apply
Administrative Assistant
B. Alpha Construction LLC —Chicopee, MA
- $22 - $25 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Paid time off
- Employee discount
Quick Apply
1d
Clerical Assistant (UMass Hotel)
University of Massachusetts Amherst —Amherst, MA
- $16 - $20 an hour
- Part-time
- Basic math
- English
- Office
Mechanical Shop Manager (Facilities and Campus Services)
University of Massachusetts Amherst —Amherst, MA
- Overtime
- Word processing
- Driver's License
- University
Assistant Account Manager - Commercial Lines
HUB International —East Longmeadow, MA
- $20.44 - $39.15 an hour
- Full-time
- Mid-level
- High school diploma or GED
- 2 years
- Wellness program
- Health savings account
Executive Director, Campaign
Westfield State University —Westfield, MA
- $130,000 - $135,000 a year
- Full-time
- Background check
- Research
- University
- Paid holidays
- Health insurance
Medical Assistant
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Computer literacy
- HIPAA
- Outpatient experience
Senior Account Associate - Commercial Lines (Eastern / Central Time Zones)
IOA National, Inc. —Springfield, MA
- $50,000 - $56,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Research
- Paid holidays
- Health insurance
Quick Apply

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Executive Assistant and Operations Coordinator - Boston, MA
Amherst College —Amherst, MA
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Executive Assistant and Operations Coordinator - Boston, MA

Amherst College -
Amherst, MA

Apply Now

Job Details

Full-time
$95,000 - $110,000 a year

Qualifications

Vendor relationship building
Productivity software
Technical Proficiency

Full Job Description

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Executive Assistant and Operations Coordinator position. The Executive Assistant and Operations Coordinator is a full-time, in-person, year-round position based in Boston, MA. The expected salary range for this job opportunity is: $95,000 to $110,000 per year.

The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

The Executive Assistant and Operations Coordinator provides high-level administrative and operational support to the Investment Office of Amherst College, a leading higher education institution. This role ensures efficient office operations, coordinates executive and investment team activities, provides basic technical support, and assists with the management of internal systems, data, and materials production. The position requires exceptional organizational skills, discretion, numeracy, tech savvy, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Summary of Responsibilities:

Executive and Administrative Support

Provide a highly professional level of administrative support to the Investment Office, maintaining strong working relationships with internal stakeholders across the institution.
Proactively manage calendars and coordinate meetings for members of the investment team.
Arrange domestic and international travel, including flights, hotels, and itineraries, ensuring efficiency and alignment with team preferences.
Prepare and submit accurate and timely expense reports for investment team members.
Coordinate onboarding for new team members, including seasonal interns, ensuring access to systems, materials, and office resources.
Provide support for select events, including board retreats and internal office gatherings.

Operations and Data Management Support

Support the operations team by systematically retrieving manager reports from external portals and organizing them within the office’s internal data management and CRM systems using appropriate tagging and filing conventions.
Monitor and manage the shared team email inbox, categorize incoming correspondence, and escalate high-priority items to the appropriate team members.
Willingness to learn web-based software tools and facilitate data uploads.

Technology and AI Support

Identify opportunities to improve processes and operational efficiency, including recommendations for the use of technology and automation tools.
Provide first-level technical support to the investment team by troubleshooting basic technology issues and coordinating with internal IT and external service providers to ensure timely resolution.
Explore and evaluate emerging technology and AI tools that may enhance workflow efficiency and office productivity, and provide recommendations for implementation.

Material Preparation

Support the preparation of presentations, reports, and other materials as needed, ensuring accuracy and timely delivery. Will require proficiency with PowerPoint and Excel.

Office Management

Serve as the primary point of contact for visitors and guests to the office.
Maintain a professional and organized workspace by monitoring and ordering office supplies as needed.
Manage relationships with vendors and service providers and ensure timely processing of invoices for office utilities, subscriptions, and services.

Special Projects

Qualifications:

Required

Associate’s Degree.
3 to 5 years of related experience.
Equivalent work experience in lieu of minimum education and related experience.
Candidates with fewer than 5 years of experience must demonstrate advanced proficiency in core job functions.
Successful completion of required reference and background checks.
An acceptable criminal offender records information (CORI) check.

Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Apply Now

Refine Your Search

executive assistant/office manager jobs in amherst, ma

Executive Assistant and Operations Coordinator - Boston, MA

Assistant Contracts & Asset Manager

Clerk IV (New Student Orientation, Transitions & Family Programs Office Assistant

Graduate Programs Manager

Clerk IV (Business Manager)

Technical Assistant III (Educ - Herbarium Collections Manager)

Clerical Assistant - Interdepartmental Graduate Programs

Executive Assistant

Administrative Assistant

Clerical Assistant (UMass Hotel)

Mechanical Shop Manager (Facilities and Campus Services)

Assistant Account Manager - Commercial Lines

Executive Director, Campaign

Medical Assistant

Senior Account Associate - Commercial Lines (Eastern / Central Time Zones)

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