Top 57 Assistant front office manager Jobs in Anaheim, Ca

Administrative Assistant
Vestar Properties Inc —Anaheim, CA
- $28 - $29 an hour
- Full-time
- Research
- Office
- Administrative experience
Quick Apply
1d
Front Office Manager
Holiday Inn & Suites Anaheim —Anaheim, CA
- $70,500 a year
- Weekends as needed
- Mid-level
- Hotel
- Contracts
- Wellness program
- Commuter assistance
Assistant Front Office Manager - Conrad Los Angeles
Hilton —Los Angeles, CA
- $72,000 - $78,000 a year
- Full-time
- Mid-level
- Hotel
- Fair chance
- Employee stock purchase plan
- Health insurance
Front Office Manager
Hersha Hospitality Management, LP —Anaheim, CA
- $70,500 a year
- Weekends as needed
- Mid-level
- Hotel
- Contracts
- Wellness program
- Commuter assistance
Office Assistant
Palacio Senior Apartments —Anaheim, CA
- $20 - $24 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
Human Resources Staff Assistant
County of Orange —Santa Ana, CA
- $56,264.00 - $75,420.80 a year
- Online Application
- Customer service
- Writing skills
- English
6d
Office Manager/Executive Assistant
Scouting America Orange County Council —Santa Ana, CA
- $82,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
5d
Front Office Supervisor at Hampton Inn & Suites
PROSPERA MANAGEMENT INC. —Anaheim, CA
- $20 - $22 an hour
- Weekends as needed
- 18 years or older
- Mid-level
- Hotel
Quick Apply
Executive Assistant
Riman Inc —Irvine, CA
- $57,000 - $67,000 a year
- Part-time
- Google Workspace
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Manager/Administrative Assistant
St. Mary's Church —Laguna Beach, CA
- $24 - $29 an hour
- Part-time
- Background check
- Google Workspace
- Microsoft Outlook
- Health insurance
- Retirement plan
Quick Apply
Front Office Assistant
Kura Sushi Corporate Support Center —Irvine, CA
- $20 - $22 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Computer literacy
- Food provided
Quick Apply
4d
Assistant Front Office Manager
Downtown L.A. Proper Hotel —Los Angeles, CA
- $70,304 - $73,000 a year
- Weekends as needed
- Inventory management
- Mid-level
- Hotel
Quick Apply
6d
Senior Office Assistant
Long Beach Community College District —Long Beach, CA
- $4,291.05 - $5,426.09 a month
- Online Application
- Background check
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Assistant General Manager at Anaheim Resort Suites
PROSPERA MANAGEMENT INC. —Anaheim, CA
- $85,000 - $95,000 a year
- Weekends as needed
- Spanish
- Sales
- Basic math
Quick Apply
Administrative Services Manager
EKI Environment & Water Inc —Irvine, CA
- $110,000 - $130,000 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
- Profit sharing
- Health insurance
Quick Apply
Office Stock Assistant
Motorola Solutions —Los Angeles, CA
- $25 an hour
- Full-time
- Background check
- Pass drug screening
- Office
- Paid parental leave
- Employee stock purchase plan
1d
Receptionist
ISAT Total Support —La Mirada, CA
- $20 - $23 an hour
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Black Knight Patrol Inc. —Long Beach, CA
- From $19 an hour
- Full-time
- Microsoft Word
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
FRONT DESK ASSOCIATE- HOTEL HOSPITALITY
Springhill Suites- Placentia —Placentia, CA
- $16.90 - $17.90 an hour
- Weekends as needed
- Computer literacy
- Hotel
- High school diploma or GED
Quick Apply
Administrative Assistant, Talent Acquisition
Motorola Solutions —Los Angeles, CA
- $25 an hour
- Full-time
- Hybrid work
- Background check
- Pass drug screening
- Office
- Paid parental leave
- Employee stock purchase plan

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assistant front office manager jobs near anaheim, ca

Administrative Assistant

Vestar Properties Inc -
Anaheim, CA

Quick Apply

Job Details

Full-time
$28 - $29 an hour
1 day ago

Qualifications

Computer operation
Customer communication
Email customer support
Spreadsheets
In-person customer service
Administrative experience
Productivity software
Office phone management
Office experience

Full Job Description

Who We Are:

Vestar is a nationally recognized leader in the acquisition, management, leasing and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader.

Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points.

Summary/Objective:

Vestar is actively seeking a motivated and professional individual for the position of Administrative Assistant. This well-qualified individual will function under limited/moderate supervision to provide general administrative support for assigned staff in a commercial real estate field office.

Essential Duties and Responsibilities:

Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.
Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
Handle tenant, vendor and prospective tenant walk-ins
Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies, stocking the coffee area, and organizing front and back of office.
Collect mail and scan invoices into the Avid system.
Code all invoices; except legal, leasing, and job cost invoices.
Complete mailings, prepare fed ex packages, ma
Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.
Provide support to Property Manager by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.
Create, update, and maintain property/tenant contact information spreadsheets both online and information booklets.
Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals.
Maintain and update as necessary all tenant contact information, after hour access
Maintain and update insurance certificate files for all contractors performing work at the properties.
Maintain all Tenant certificates of insurance and keep up to date.
Maintain and update gross sales reporting for all tenants.
Maintain and update all utility tracking spreadsheets.
Review security reports and coordinate any needed work requests with onsite staff.
Assist with the scheduling of contractor work and coordinate with tenants.
Maintain and update as necessary all tenant contact information, after hour access
Maintain highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, and contracts.
Work with Marketing with receiving posters and signage and coordinate with the dayporters to install appropriately.
Assist Property Manager as needed on special projects, such as account reconciliations, computer file organization.

Competencies:

Must have excellent time management skills
Have the ability to prioritize
Self-Motivated
Must be detailed-oriented
Ability to follow directions
Excel in a team environment

Qualifications:

Knowledge of office and accounting procedures
Exceptional computer skills – MS Office Suite
2-3 years administrative experience in a commercial office environment
Excellent Customer Service skills
Strong ability to work independently; ability to research and problem solve
Demonstrated knowledge of phone and email procedures and etiquette
Ability to prioritize and meet deadlines
Strong attention to detail

Vestar is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Eligibility: Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a Visa for employment authorization in the U.S. by Vestar.

Monday - Friday 8:00 AM - 5:00 PM

Quick Apply

Refine Your Search

assistant front office manager jobs in anaheim, ca

Administrative Assistant

Front Office Manager

Assistant Front Office Manager - Conrad Los Angeles

Front Office Manager

Office Assistant

Human Resources Staff Assistant

Office Manager/Executive Assistant

Front Office Supervisor at Hampton Inn & Suites

Executive Assistant

Office Manager/Administrative Assistant

Front Office Assistant

Assistant Front Office Manager

Senior Office Assistant

Assistant General Manager at Anaheim Resort Suites

Administrative Services Manager

Office Stock Assistant

Receptionist

Administrative Assistant

FRONT DESK ASSOCIATE- HOTEL HOSPITALITY

Administrative Assistant, Talent Acquisition

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