Summary:
The Associate Project Manager (APM) provides direct support to the Project Manager for the Medium Voltage (MV) division, ensuring continuity of project operations, consistent material flow, and rigorous financial tracking across active MV construction projects. The role is primarily administrative and coordinative, taking ownership of day-to-day coordination tasks — material tracking, procurement, submittals, and cost documentation — so the Project Manager can focus on client relationships, scheduling, and decision-making. The APM also builds internal bench strength and provides continuity when the lead Project Manager is unavailable.
Essential duties:
Material Tracking
- Creating and maintaining a material tracking log for each project, organized by job number and phase.
- Coordinating with field superintendents and warehouse staff to confirm delivery receipts and flag shortages or discrepancies.
- Monitoring lead times on long-lead items (transformers, switching gear, conductors, conduit, etc.) and proactively communicating delays to the PM.
- Updating tracking logs as materials are consumed or redistributed between job sites.
- Flagging overages or unused materials for return or reallocation to reduce project cost.
Material Ordering
- Preparing purchase requests and purchase orders in coordination with the PM and project engineer.
- Obtaining competitive quotes from approved vendors as required by company purchasing thresholds.
- Confirming material quantities, unit costs, and delivery timelines prior to order placement.
- Communicating order confirmations to the field team and PM.
- Following up on open orders and escalating delivery delays that threaten the project schedule.
- Maintaining vendor communication records and order documentation in the project file.
- Flagging any purchase that approaches or exceeds the delegated authorization threshold; purchases above the established limit require PM approval before issuance.
Submittals and Specification Compliance
- Preparing and organizing submittal packages for each material category, including shop drawings, product data sheets, test reports, and manufacturer cut sheets.
- Cross-referencing submitted materials against project specifications and utility standards to confirm compliance before submission.
- Logging all submittals in a submittal register, tracking submission date, review status, and approval or rejection outcomes.
- Coordinating resubmittals when materials are rejected or require revision.
- Communicating approved submittals to the field team and procurement to confirm correct materials are ordered and installed.
- Reading and understanding applicable specifications well enough to identify obviously non-compliant submittals before they reach the client.
Backup Capacity for the Project Manager
- Answering basic questions from clients, field crews, and vendors regarding material status, scheduling, and submittals.
- Escalating urgent issues to the appropriate company leadership when the PM cannot be reached.
- Preventing project delays by making routine, low-risk decisions within clearly defined boundaries.
- Maintaining documentation and communication logs so the PM can resume without losing context upon return.
General
- Supporting project billing and cost documentation, including purchase card preparation and reconciliation.
- Participates in the development, implementation & continuous improvement of departmental policies, procedures, workflows, and tools related to project coordination.
- Performs other duties as required to accomplish departmental and corporate goals & objectives.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential function and perform other tasks, as assigned, satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Qualifications/Competencies:
▪ Education: Associate’s or Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field preferred; an equivalent combination of education and relevant experience (2+ years) will be considered.
▪ Prior experience in electrical construction, utilities, or infrastructure project support preferred.
▪ Experience with procurement, submittals, or project administration in a construction environment.
▪ Exposure to project billing or cost tracking in a contract-based environment.
▪ Outstanding organization skills — ability to manage multiple concurrent projects with overlapping deadlines.
▪ Outstanding communication skills, both written and verbal, with field teams, vendors, and clients.
▪ Proficient attention to detail in document review, data entry, and specification compliance.
▪ Technical literacy — ability to read and interpret construction specifications, material submittals, and basic engineering drawings.
▪ Financial awareness — understanding of cost coding, purchase authorization, and billing processes.
▪ Initiative — proactively identifying issues and raising them before they become problems.
▪ Proficient with MS Office Excel, Word, PowerPoint, and Adobe (PDF).
▪ Knowledge of office protocol and the ability to effectively work as a member of a team.
▪ Must possess a valid driver license.
Physical Requirements:
May spend long hours sitting and using office equipment and computers.
Working Conditions:
While performing the duties of this job, the employee will be located in the office. The employee will be required to regularly sit, talk, and stand and be able to lift 50 pounds. Frequent use of computers and related equipment is required. Occasional travel to job sites or to attend conferences may be required.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- business admin : 2 years (Required)
Ability to Commute:
- Anchorage, AK 99503 (Preferred)
Work Location: In person
