Top 189 Workplace operations coordinator part time Jobs in Andover, Ma

Accounts Receivable Coordinator
Cityscapes Plant Care, Inc. —Back Bay, MA
- $26 - $28 an hour
- Full-time
- Research
- Mid-level
- Office
- Commuter assistance
- Health insurance
Quick Apply
District Support Pharmacist - Part Time
CVS Health —Brighton, MA
- $67 - $70 an hour
- Part-time
- CPR Certification
- BLS Certification
- Mid-level
- Store discount
- Health savings account
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Vehicle Maintenance Coordinator
AMERICAN TRAINING INC —Andover, MA
- Part-time
- Clean driving record
- Mid-level
- High school diploma or GED
- Paid training
- Paid holidays
Quick Apply
12d
Registered Nurse Manager
DAVITA —Cambridge, MA
- $53 - $70 an hour
- Weekends as needed
- Microsoft Word
- CPR Certification
- Nursing
- Paid training
- Health insurance
Registered Nurse Manager
DAVITA —Jamaica Plain, MA
- $53 - $70 an hour
- Weekends as needed
- Microsoft Word
- CPR Certification
- Nursing
- Paid training
- Health insurance
Registered Nurse Manager
DAVITA —Newburyport, MA
- $53 - $70 an hour
- Weekends as needed
- Microsoft Word
- CPR Certification
- Nursing
- Paid training
- Health insurance
Respiratory Therapist RT
Sweetwater Care —Newton, MA
- $42 - $48 an hour
- Part-time
- Skilled nursing facility
- BLS Certification
- Mid-level
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After-School Site Coordinator
Boys & Girls Clubs of Metro North —Stoneham, MA
- $19 - $24 an hour
- Part-time
- Background check
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
9d
After-School Program Coordinator
Little Sprouts, LLC —Concord, MA
- $25 - $27 an hour
- Full-time
- Background check
- Classroom
- CPR Certification
- Health insurance
- Dental insurance
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Site Coordinator - Float (1+ yr exp)
Boys & Girls Clubs of Metro North —Stoneham, MA
- $19 - $24 an hour
- Part-time
- Background check
- Childcare
- Mid-level
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Workplace Operations Coordinator - Part-Time
ALKU —Andover, MA
- $20 - $22 an hour
- Part-time
- Ability to walk for extended periods
- Mid-level
- Office
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Account Coordinator
BookBub —Boston, MA
- $52,000 - $55,000 a year
- Part-time
- Remote
- Research
- Communication skills
- Marketing
- Paid parental leave
- Health insurance
People Strategies Coordinator (HR Coordinator)
Shawmut —Boston, MA
- $65,000 - $78,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- Tuition reimbursement
Inventory Clerk / Logistics Coordinator
Infor —Nashua, NH
- Full-time
- ERP systems
- Mid-level
- Forklift
Environmental Health & Safety Coordinator
Hans Kissle —Haverhill, MA
- $57,900 - $89,000 a year
- Weekends as needed
- Bilingual
- Mid-level
- Ability to lift 50 pounds
Office Coordinator Administrative Assistant
Mass General Brigham Incorporated —Boston, MA
- $19.81 - $28.30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
Global Total Rewards Analyst
Novanta —Bedford, MA
- $77,220 - $115,495 a year
- Full-time
- Mid-level
- 3 years
- Finance
13d
Executive Coordinator
Harvard University Central Administration —Cambridge, MA
- Overtime
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Health insurance
Quick Apply
Office Operations & Events Coordinator
Nexamp —Boston, MA
- $31.25 - $36.00 an hour
- Evenings as needed
- Microsoft Excel
- Data analysis skills
- Research
- Commuter assistance
- Paid holidays
Quick Apply
13h
Development Coordinator
Youth Villages Foundation —Woburn, MA
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Children
- Paid parental leave
- Paid holidays
Quick Apply

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Accounts Receivable Coordinator

Cityscapes Plant Care, Inc.
Back Bay, MA

Quick Apply

Job Details

Full-time
$26 - $28 an hour

Benefits

Commuter assistance
Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Confidential information handling
Spreadsheets
Productivity software

Full Job Description

Why Cityscapes?

For more than 30 years, Cityscapes has been transforming workplaces through exceptional horticultural services, interior landscaping, holiday décor, and biophilic design. We partner with organizations across the Greater Boston area to create healthier, more inspiring environments while delivering outstanding service and building lasting client relationships. Every role at Cityscapes contributes to that mission - including the teams that keep our business running behind the scenes.

Position Overview

The Accounts Receivable Coordinator is responsible for managing the full accounts receivable process for Cityscapes, ensuring timely billing, accurate payment processing, and proactive collection of outstanding customer balances. This role plays a vital part in maintaining healthy cash flow by building positive client relationships, resolving billing discrepancies, and ensuring customer accounts remain current.

Working closely with the Finance, Sales, and Operations teams, the Accounts Receivable Coordinator serves as the primary point of contact for customer payment inquiries while maintaining accurate financial records within NetSuite and supporting the overall financial health of the organization.

Key Responsibilities

Accounts Receivable Management

Manage the full accounts receivable lifecycle from invoice issuance through payment collection.
Monitor customer aging reports and proactively follow up on outstanding invoices through phone and email.
Maintain positive, professional relationships with clients while effectively managing past-due accounts.
Research and resolve payment discrepancies, short payments, billing disputes, and unapplied payments.
Maintain detailed collection notes and accurate customer account records within NetSuite.
Recommend accounts requiring escalation or additional collection efforts when appropriate.

Cash Application & Payment Processing

Process and apply incoming customer payments, including checks, ACH, wire transfers, and credit card transactions.
Record and apply customer payments accurately within NetSuite.
Prepare and record daily bank deposits.
Process recurring credit card payments and maintain customer payment authorizations.
Reconcile unapplied cash and resolve payment allocation discrepancies.

Customer Billing & Invoice Management

Assist with the timely distribution of customer invoices.
Submit invoices through customer billing portals and monitor invoice status.
Respond promptly to customer inquiries regarding invoices, payment history, account balances, and billing questions.
Partner with Sales, Operations, and Account Managers to resolve billing issues and facilitate timely payment of outstanding invoices.
Maintain organized electronic and physical accounts receivable records.

Reporting & Financial Support

Prepare weekly and monthly accounts receivable aging reports.
Maintain organized customer files and documentation, ensuring records are accurate, complete, and readily accessible in both digital and physical formats, as appropriate.
Monitor collection trends and communicate high-risk or delinquent accounts to Finance leadership.
Perform month-end accounts receivable reconciliations and ensure customer accounts are accurately maintained within NetSuite.
Support audit requests and financial reporting by providing accurate documentation.
Identify opportunities to improve accounts receivable processes, efficiencies, and internal controls.

Qualifications

Required

Associate's degree in Accounting, Finance, Business Administration, or a related field, or equivalent work experience.
Two (2) or more years of accounts receivable, collections, or accounting experience.
Experience using ERP or accounting software required; NetSuite experience strongly preferred.
Proficiency in Microsoft Office Suite, including strong Microsoft Excel skills.
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent verbal and written communication skills.
Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
Strong customer service, problem-solving, and conflict resolution skills.
Ability to maintain confidentiality and handle sensitive financial information with discretion.

Preferred

Experience managing commercial accounts receivable in a service-based industry.
Experience with customer billing portals and electronic invoicing platforms.
Working knowledge of general accounting principles and accounts receivable best practices.
Experience collaborating with cross-functional teams, including Finance, Sales, and Operations.

Work Environment

Primarily office-based with prolonged periods of sitting and computer work.
Frequent use of a computer, phone, and standard office equipment.
Occasional lifting of files, mail, or office supplies up to 20 pounds.
May occasionally assist with other Finance team projects as business needs require.

Pay: $26.00 - $28.00 per hour

Benefits:

Commuter assistance
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

workplace operations coordinator part time jobs in andover, ma

Accounts Receivable Coordinator

District Support Pharmacist - Part Time

Vehicle Maintenance Coordinator

Registered Nurse Manager

Registered Nurse Manager

Registered Nurse Manager

Respiratory Therapist RT

After-School Site Coordinator

After-School Program Coordinator

Site Coordinator - Float (1+ yr exp)

Workplace Operations Coordinator - Part-Time

Account Coordinator

People Strategies Coordinator (HR Coordinator)

Inventory Clerk / Logistics Coordinator

Environmental Health & Safety Coordinator

Office Coordinator Administrative Assistant

Global Total Rewards Analyst

Executive Coordinator

Office Operations & Events Coordinator

Development Coordinator

I want to receive the latest job alert for workplace operations coordinator part time in andover, ma

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