Department: Quality Assurance
Reports To: QA Director
Location: Andrews, TX worksite
Summary
Responsible for intermediate level administrative and clerical tasks related to the establishment, editing, improvement, and maintenance of RCRA, Byproduct and Low-Level Radioactive Waste Facility procedures and other controlled documents. Providing efficient clerical support to the QA team, which would include receiving, reviewing, categorizing, scanning, filing, and tracking documents using the WCS document organization systems. This position needs to be extremely detail-oriented and be familiar with working with documents of a confidential nature, such as company-specific proprietary information.
Essential Duties and Responsibilities include the following:
- Ability to train and assist team members in the use of document management software.
- Retrieve documents in storage areas upon request.
- Convert selected hard copy files to electronic format.
- Review documents, ensuring regulation compliance; creating revisions and archiving outdated versions.
- Document distribution and response retrieval to requests to/from the relevant individual(s), department(s) or organization(s).
- Creating master document templates and forms, and employee training.
- preparing and updating document control procedures for the company
- making sure that departments are following the correct procedures in the document flow process
- Assists the QA Director with records by scanning documents for the electronic records system. This includes any document required by QA procedure such as audits and surveillances (internal and external).
- Apply and reinforce the skills learned through human performance training to prevent personal errors and errors by other team members.
- Record administration to include review, editing, tracking, filing, reporting, retrieval, and distribution for assorted record keeping programs, including but not limited to internal and external correspondence, training and required reading, instructions, procedures and drawings, non-conformance and corrective action reporting, records inventory, and disposition schedule (RIDS), qualified supplier lists, and controlled document locations.
- May be required to perform a variety of non-routine administrative tasks in pursuit of quality assurance objectives, associated audits, and other related tasks.
- Meet quarterly requirements with submittals to TCEQ of records.
- Keep track of all procedures and status of signatures to properly notify supervisors
- Make sure all controlled documents are up to date throughout the site.
- Other duties as assigned.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or general education degree (GED); and two-years documented administrative experience in a progressive office environment and/or in radiation safety administration; and documented experience and/or training in various office/data management software; or combination of education and experience per the discretion of the hiring manager.
Language Skills
Ability to read and analyze, using critical thought and logical interpretation, interpret documents such as procedures, safety rules, operating and maintenance instructions, and procedure manuals including all ancillary charts, graphs, tables, and maps. Ability to write, and proofread, routine and technical reports, correspondence, and procedures. Ability to speak effectively before groups or employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ration, and percent.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual will possess advanced knowledge of Microsoft Office software and working knowledge of Database software, Internet software, and Project Management software.
Other Skills and Abilities
- Excellent verbal and written communication skills.
- Detail oriented.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Advanced skills in Microsoft Office Suite or related software.
- Proficiency with or the ability to quickly learn the organizations’ systems.
- Minimum 50 WPM.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may receive occupational exposures to ionizing radiation that are As Low As is Reasonably Achievable (ALARA) and within regulatory limits. The noise level in the work environment is usually quiet.
