Top 5 Staffing coordinator Jobs in Ankeny, Ia

Bilingual Receptionist & Recruiting Coordinator
LIVIT Staffing —Des Moines, IA
- $20 - $23 an hour
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Staffing Coordinator
Harmony West Des Moines —West Des Moines, IA
- Full-time
- Skilled nursing facility
- Mid-level
- High school diploma or GED
- Tuition reimbursement
- 401(k) matching
Quick Apply
7d
Talent Acquisition & HR Coordinator
ALL-STATE INDUSTRIES INC —West Des Moines, IA
- $50,000 - $80,000 a year
- Mid-level
- Analysis skills
- Project management
Quick Apply
Talent Outreach-Intern Program Coordinator
Baker Group —Ankeny, IA
- Full-time
- Microsoft Outlook
- Office
- 3 years
Quick Apply
Bilingual Receptionist and Recruiting Coordinator
JT LOGISTICS SOLUTIONS LLC —Des Moines, IA
- Full-time
- Background check
- Pass drug screening
- Mid-level
10h

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Bilingual Receptionist & Recruiting Coordinator
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Screen, route, and prioritize incoming telephone calls, and answer within three rings. Serve as receptionist and switchboard operator for all inbound calls, in…
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Quick Apply
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Harmony West Des Moines —West Des Moines, IA
Your work will ensure our residents receive the high standard of care they have grown to expect at by scheduling employees to meet our resident’s needs,…
Quick Apply
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Bilingual Receptionist & Recruiting Coordinator

LIVIT Staffing
Des Moines, IA

Quick Apply

Job Details

Full-time
$20 - $23 an hour

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Vision insurance
401(k) matching
Professional development assistance

Qualifications

Bilingual
Foreign language proficiency
Spanish
Customer communication
Microsoft Excel
Microsoft Outlook
Filing
Administrative experience
High school diploma or GED
Attention to detail
Data entry
Appointment scheduling
Microsoft Outlook Calendar
Time management

Full Job Description

Job Title: Bilingual Receptionist & Recruiting Coordinator

Location: LIVIT Staffing – Des Moines, IA
Department: LIVIT
Reports To: Director of Staffing
Pay: $20-23hr

Shift: 8:00am-5:00pm Monday to Friday

Position Summary

Summary:

Reporting to the Director, the Bilingual Receptionist and Recruiting Coordinator is the first point of contact for applicants, employees, customers, and visitors at LIVIT Staffing. The incumbent manages the front office and inbound calls in English and Spanish, schedules and confirms interviews, posts open positions, prepares onboarding documentation, conducts new hire orientation, and maintains applicant and personnel records. The incumbent also applies approved automation and artificial intelligence tools to candidate communication, scheduling, and documentation. The incumbent serves LIVIT Staffing and any associated companies or subsidiaries.

Languages:

Fluent English and Spanish required

Supervisory Responsibility:

This job has no supervisory responsibilities. The incumbent coordinates the daily activity of the front office and directs applicants and visitors to the appropriate staff member.

Essential Job Functions:

Front Office and Reception ( 30 %)

Serve as receptionist and switchboard operator for all inbound calls, in English and in Spanish.
Welcome applicants, employees, customers, and visitors, and direct each to the correct staff member.
Screen, route, and prioritize incoming telephone calls, and answer within three rings.
Maintain the appearance, supplies, and readiness of the front office and interview areas.
Handle office administration tasks including filing, scanning, mail, and supply ordering.

Recruiting Coordination ( 30 %)

Schedule interviews and maintain recruiter calendars.
Post open positions to job boards and recruiting platforms within 24 hours of receiving the requisition.
Assist with candidate sourcing and initial screening.
Send interview confirmations and follow-up communications, and complete candidate follow-up within 24 hours.
Maintain the applicant tracking system so that every candidate record reflects current status.

Onboarding and Orientation ( 20 %)

Prepare onboarding packets and employment documentation before the scheduled start date.
Conduct new hire orientation and explain company policies, pay practices, and safety expectations.
Collect, verify, and file employment eligibility and payroll documentation on time.
Maintain personnel files in an audit-ready condition.

Automation and Applied AI ( 15 %)

Use approved artificial intelligence tools to draft candidate and client communications.
Use automation for interview scheduling, reminders, and follow-up sequences.
Maintain accurate electronic personnel and applicant records in place of paper files.
Identify administrative tasks that can be automated, and bring them forward to the Branch Manager.
Become proficient with the applicant tracking system and the staffing software in use.

Payroll and Compliance Support ( 5 %)

Support collection of payroll documents, timecards, and corrections on the weekly payroll calendar.
Maintain confidentiality of applicant, employee, and client information at all times.

Competencies:

Fluent spoken and written communication in English and Spanish
Welcoming and professional manner with applicants, employees, customers, and visitors
Strong attention to detail and accuracy in record keeping
Strong time management skills and the ability to handle interruptions without losing track of open items
Demonstrated bias toward automation, standardization, and repeatable process over one-time manual fixes
Sound judgment and discretion in handling confidential applicant, employee, and client information

Physical Demands:

See attached Physical Demands schedule.

Equipment:

Laptop and workstation computing equipment, multi-line telephone, printer, scanner, and standard office equipment, applicant tracking system, and staffing software

Safety:

Follow LIVIT Staffing safety policies and procedures

Special Conditions of Employment:

Employment is contingent on successfully passing pre-employment background check and drug screening.
Fluency in English and Spanish is a requirement of the position and is assessed before hire.
Occasional evening or early morning hours are required to support orientation and shift start times.
Occasional local travel to client sites and job fairs is required.

Qualifications:

High school diploma or equivalent required; associate degree preferred
2 years of receptionist, administrative, recruiting, or staffing experience
Fluent in English and Spanish, spoken and written
Strong computer skills including Microsoft Office
Demonstrated use of artificial intelligence or automation tools such as ChatGPT or Microsoft Copilot preferred
Highly organized with strong attention to detail
Preferred: prior experience with an applicant tracking system or staffing software

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance

Education:

High school or equivalent (Required)

Experience:

receptionist, administrative, or recruiting: 1 year (Required)

Language:

Spanish (Required)

Work Location: In person

Quick Apply

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staffing coordinator jobs in ankeny, ia

Bilingual Receptionist & Recruiting Coordinator

Staffing Coordinator

Talent Acquisition & HR Coordinator

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Bilingual Receptionist and Recruiting Coordinator

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