The Maryland Department of Agriculture is a department under Maryland's Executive Branch. Formed in 1972 by the Maryland General Assembly to address the agriculture needs for the State of Maryland, the Department oversees and serves as a regulatory body for animal health, consumer services to include marketing and lab services, plant and pest management and resource conservation. As the number one industry in Maryland, the diversity of agriculture programs in the State continue to expand and grow.
Employee will be designated as an Emergency Essential Employee.
ASTD12
MDA Headquarters - Annapolis,MD
This position is located within MDA Fiscal Services - General Accounting Unit and performs general accounting functions for all MDA programs. Responsibilities include all aspects of accounts payable, accounts receivable, and cash receipts processing, transaction verification and reconciliation of Web Focus agency accounting system with FMIS (RSTARS) Control Accounting System, and the related financial analysis and preparation of financial reports (e.g., spreadsheets) for program managers and professional fiscal staff to assist them in resolving discrepancies, making corrections, recovery of reimbursable costs and analyzing the impact on budgets. In addition, develops the corresponding automated spreadsheets, ledgers and reports for deposits, accounts payable, accounts receivable and recording the corresponding transactions in the general ledger (FMIS R*STARS) System and reconciles to the Web Focus Agency System.
Duties include but are not limited to the following:
- Process and reconcile Accounts Payable transactions by reviewing invoices, verifying supporting documentation, ensuring funding availability, and processing payments in accordance with State and federal regulations.
- Prepare, process, and reconcile journal entries, ensuring accurate posting to the general ledger and compliance with Generally Accepted Accounting Principles (GAAP), the General Accounting Division (GAD) Accounting Manual, and agency policies.
- Process and reconcile cash receipts and deposits, including daily deposits and lockbox transactions, while maintaining accurate financial records and ensuring proper revenue classification.
- Process and reconcile Accounts Receivable transactions by reviewing billing requests, preparing invoices, maintaining accurate financial records, and ensuring timely posting of receivables.
- Reconcile financial transactions between the State's Financial Management Information System (FMIS/R*STARS) and the agency's Web Focus accounting system, researching discrepancies, processing adjustments, and maintaining an audit trail.
- Prepare financial reports, spreadsheets, and ad hoc analyses to support program managers and fiscal staff with financial reconciliation, budget development, reimbursable cost recovery, and financial decision-making.
- Maintain electronic and paper fiscal records in accordance with agency record retention requirements and communicate with internal staff, vendors, and external partners regarding financial transactions, invoices, and payment status.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
Notes:
1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.
2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications
- Experience processing accounts payable transactions, including reviewing invoices and supporting documentation for accuracy and completeness and processing payments in accordance with established policies and procedures.
- Experience reconciling accounts payable or other financial transactions, researching and resolving discrepancies, processing corrections or adjustments, and maintaining accurate financial records and audit documentation.
- Experience in a customer service role where the incumbent had to communicate with staff and external stakeholders to resolve accounts payable inquiries and payment issues.
- Demonstrated ability to work independently, manage multiple priorities, meet established deadlines, and exercise sound judgment in completing detailed fiscal and accounts payable responsibilities.
- Experience using the state of Maryland's Financial Management Information System (FMIS) or a similar financial management system.
- Experience using Microsoft and Google Product Suites.
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
Employee will be designated as an Emergency Essential Employee.
Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not accept information submitted after this date. Applicants who meet the minimum qualifications will be considered for this position. Therefore, it is important that you provide complete and accurate information on your application. Report all education and experience related to the essential functions and qualifications of this position.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you detail all experience and education related to this position completely and accurately.
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STATE OF MARYLAND BENEFITS
The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Maryland Department of Agriculture Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.
Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application. If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application. If you are unable to upload, email is the preferred method of delivery. You may also mail, hand-deliver or fax (HR Fax # 443-602-9831). All paper applications must be received by the closing date, no exceptions. (Postmarks not accepted.)
If you are having difficulty with your user account, need to make adjustments to a submitted application or have general questions about the online application system, please contact the MD Department of Budget and Management at
[email protected] ; ATTN: Recruitment and Examination Division
Inquiries regarding this recruitment can be directed to Courtney Blackistone at
[email protected].
TTY Users: call via Maryland Relay
Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
