Job Summary:
The Office Coordinator provides support to the President and the President’s Office by coordinating the budget and financial transactions, and providing administrative support.
The position coordinates executive office activities including budget support, meeting and event logistics, briefing materials, and executive communications while regularly handling sensitive and confidential information related to personnel matters, investigations, and issues that may affect collective bargaining unit positions and negotiations.
Responsibilities:
Budget & Finance Coordination:
Under the general direction of the Deputy Chief of Staff, the incumbent will provide confidential office coordination of the President’s Office budget. Responsibilities include, but not limited to:
- Incumbent will process reimbursement/payments for President Office Staff and adhere to CSU purchasing and procurement guidelines.
- Will independently ensure that appropriate funding is used based on division cash planning strategies, accounting categories and follow up on pending financial items as needed.
- Will create and maintain expense reports for department accounts (including state and auxiliary funds), act as the primary contact for procurement contracts.
- Enter travel requests and expense reports on the CSUSB Concur Travel System for team travel advances and ensure that required documentation is received in a timely manner.
- Incumbent will attend training as needed to maintain compliance with CSU and CSUSB policies and procedures.
Meeting and Event Logistics Coordination:
Coordinate executive-level meetings and events on behalf of the President, Chief of Staff, and Deputy Chief of Staff by independently determining logistical requirements including scheduling, venue arrangements, hospitality, technical support, invitations, RSVP management, parking coordination, and guest accommodations (such as parking and escorts). Communicate with campus and external stakeholders to ensure meetings and events are organized efficiently and reflect the priorities and protocols of the President’s Office. In the coordination of meetings, this position is regularly involved in communications that may affect collective bargaining unit positions and negotiations. This position is involved in providing information for investigations that may affect collective bargaining unit positions and negotiations.
Briefing Folders:
Incumbent will provide support to the President and office team by preparing briefing folders for standard/routine meetings including preparing summaries and supplemental information to prepare President to attend. Research and analyze highly confidential and sensitive information regarding students, staff, faculty, and off-campus stakeholders requesting meetings with President. Research and summarize historical and performance data such as grant performance, individual biographies, and non-profit information including purpose and performance, governing board associations, and 990 filings. Work with other divisions to collect relevant information and analyze information to ensure completeness. This position views information that may affect collective bargaining unit position and negotiations. This position is involved in providing information for investigations that may affect collective bargaining unit positions and negotiations.
Other Confidential Support:
Incumbent will provide confidential office support by performing varied tasks related to highly sensitive and confidential matters. Responsibilities include, but are not limited to:
- Researching university policy and provide feedback on how it applies to departmental operations.
- Assist with department events and participate on committees as needed.
- Assist with reviewing and distributing department correspondence.
- Serve as backup support to the student assistants and assist with front office operations as needed.
- Provide backup administrative support to the President and Chief of Staff in the absence of the Deputy Chief of Staff and or Confidential Aide by responding to requests. In the coordination of meetings, this position is regularly involved in communications that may affect collective bargaining unit positions and negotiations. This position is involved in providing information for investigations that may affect collective bargaining unit positions and negotiations.
- Communicate with client via verbal, written, and electronic correspondence (i.e. answering phones, sending emails, greet clients as they enter the President’s Office, etc.)
- Attend meetings and take notes as needed. This position hears discussions involving personnel transactions (leaves of absence, salary increases, promotions, reclassifications, stipends, in-range processions) which may affect collective bargaining unit positions and negotiations. This position takes notes at meetings and hears conversations and information that may affect collective bargaining unit positions and negotiations.
- Follow up on request in a timely manner
- Incumbent will perform varied administrative tasks, projects, and communicate with internal and external stakeholders as needed.
Perform other classification-related duties and special projects as assigned in support of the operational needs and strategic priorities of the President’s Office.
Minimum Qualifications:
Bachelor’s degree and directly related experience, or an equivalent combination of education and experience that demonstrates the ability to perform the essential functions of the position.
Required Qualifications:
Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills.
License / Certification
Valid CA Driver's License.
Compensation and Benefits:
The salary offered will take into account internal equity and experience among other factors.
Anticipated Hiring Range: $3,686 - $4,799 monthly.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Non-Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
The application deadline is: Thursday, June 11, 2026.
California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Campus Security Authority
This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
On Campus Commitment
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at [email protected].
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
