Top 11 Event coordinator assistant Jobs in Appleton, Wi

Administrative Assistant II
Lawrence University —Appleton, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Retail Store Associate
Green Bay Packers, Inc. and its subsidiaries —Green Bay, WI
- 8 hour shift
- Merchandising
- Entry level
Retail Call Center Associate
Green Bay Packers, Inc. and its subsidiaries —Green Bay, WI
- 8 hour shift
- Organizational skills
- Communication skills
- Entry level
Assistant Director of Advancement Communications
Lawrence University —Appleton, WI
- Weekends as needed
- Mid-level
- Residential
- University
13d
Store Manager
Walgreens —De Pere, WI
- $50,000 - $120,000 a year
- Weekends as needed
- Merchandising
- Mid-level
- 3 years
- On-the-job training
Experience Manager
Ulta Beauty, Inc. —Oshkosh, WI
- Weekends as needed
- Cosmetology License
- Merchandising
- Data analysis skills

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Convention Services Manager
Oshkosh Marriott Waterfront Hotel & Convention Center —Oshkosh, WI
The Banquet Manager oversees all banquet operations, ensuring high-quality event setup, service, and guest satisfaction.
$55,000 - $65,000 a year
Quick Apply
Event & Security Coordinator
Oshkosh Corporation —Oshkosh, WI
Assist with coordination and communication with internal and external event hosts regarding all aspects of events including timing, food/beverage, audio-visual,…
$57,600 - $90,400 a year
13d

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Administrative Assistant
Adecco —Springfield, OH
Provide exceptional customer service to faculty, staff, students, and external guests. The Administrative Assistant will coordinate room reservations, event…
$21 - $25 an hour
Quick Apply
14d
Assistant Event Coordinator
MAD Live Solutions —Columbus, OH
MAD Live Solutions specializes in creating engaging live events, promotional campaigns, and customer experiences for a diverse range of clients.
$17 - $27 an hour
Quick Apply
6d

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Administrative Assistant II

Lawrence University -
Appleton, WI

Apply Now

Job Details

Full-time

Qualifications

Computer operation
Customer communication
Microsoft Excel
Microsoft Outlook
In-person customer service
Administrative experience
High school diploma or GED
Internal employee customer service
Clerical experience

Full Job Description

REPORTS TO: Executive Assistant to the Provost and Dean of the Faculty

LOCATION: Briggs Hall Office

The full-time Administrative Assistant II will provide a wide variety of administrative services for faculty in Briggs Hall, Youngchild Hall, and Steitz Hall with assistance from the part-time Administrative Assistant I position.

Job Responsibilities:

Type and proofread general correspondence/documents including letters, memos, faculty and student recommendations, reports, proposals, posters, manuscripts for publication, exam papers, and lab manuals. May compose routine correspondence.

Assist with department faculty searches by uploading candidate applications and recommendation letters, prepare and coordinate candidate interview schedules, arrange travel and lodging for their visit, communicate details of visit to candidate, prepare financial requests for expense reimbursement, and generate letters to all candidates at the end of the search.

Assist with planning for guest speakers coming to campus including travel, lodging, talk venue, technology needs, posters, itinerary while on campus and preparing honorarium following the engagement.

Assist faculty members with purchase orders, invoices, disbursement requests, expense reports, corporate card transactions, or other financial requests. Provide monthly budget reports to faculty. Oversee Briggs Hall office budget.

Reserve and approve rooms in the online room reservation system for all Briggs Hall, Steitz Hall, and Youngchild Hall classrooms and lab spaces; maintain master schedule of reservations; plan/arrange meetings for faculty members.

Order and monitor stock office supplies. Distribute incoming mail. Prepare outgoing mail and special mailings. Maintain bulletin boards in science buildings as needed.

Photocopy and/or scan various materials; assist faculty and students with operation of office equipment. Oversee usage (check out/in) of portable equipment. Help troubleshoot computer and printer issues. Purchase supplies for equipment and schedule service as needed.

Make vehicle reservations for off-campus class projects/field trips and prepare any necessary student travel paperwork.

Provide administrative support for the Summer Research Coordinator for all events planned for research students and their faculty mentors. Solicit and collect information used to track student research projects and travel expenses and complete paperwork necessary for students to be paid.

Serve as Building Coordinator (primary contact) for Briggs Hall, Youngchild Hall, and Steitz Hall Science buildings. Work with Campus Security on scheduling building hours and access for students. Work with Facilities Services on issues of building maintenance and cleanliness. Coordinate with department chairs and the Associate Provost to assign office space for all new incoming faculty and organize the office moves within the buildings. Monitor issues of building maintenance. Monitor use of building equipment and assess equipment needs. Oversee “lost and found” items. Update directory signage, order nameplates, supplies, and office keys for new faculty.

Assist faculty members with miscellaneous tasks and special projects as assigned, subject to the approval of the Office of the Provost.

Working Relationships:

Provide assistance to faculty, students, administrative staff, and visitors to the campus. Must work well with others. Maintain effective communications with supervisor.

Work as part of a two-person team to support faculty in the science buildings. May assist colleagues in Wriston Art Center, Main Hall, or Hall Commons by acting as contact during planned vacation or sick leave.

Support the university’s mission of providing a welcoming and inclusive environment in the Briggs Hall Office.

Required Qualifications :

High school diploma; additional education/training is preferred.

A minimum of two years prior administrative assistant/clerical experience. Proficient in Microsoft products (Word, Excel, Outlook).

Strong customer service, communication, and problem-solving skills. Demonstrate flexibility and willingness to perform duties wherever volume and priorities necessitate.

Excellent organization, planning, and follow through skills. Ability to multi-task.

Apply Now

Refine Your Search

event coordinator assistant jobs in appleton, wi

Administrative Assistant II

Retail Store Associate

Retail Call Center Associate

Assistant Director of Advancement Communications

Store Manager

Experience Manager

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