Top 4 Front desk coordinator Jobs in Appleton, Wi

Front Office Coordinator
Wisconsin Institute of Functional Medicine —Appleton, WI
- $19 - $23 an hour
- Full-time
- Sales
- Mid-level
- Clinic
- Health insurance
- Dental insurance
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Front Desk Coordinator - Appleton, WI
The Joint Chiropractic —Appleton, WI
- $16 - $18 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
- Health insurance
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Membership Coordinator - Neenah
BOYS & GIRLS CLUB FOX VALLEY INC —Neenah, WI
- $17 an hour
- Spanish
- Mid-level
- 3 years
Quick Apply

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Front Office Coordinator
Wisconsin Institute of Functional Medicine —Appleton, WI
As a Front Office Coordinator at WIFM, you’ll be a vital part of the care journey — managing day-to-day front office operations while also shaping how our…
$19 - $23 an hour
Quick Apply
Front Desk Coordinator - Appleton, WI
The Joint Chiropractic —Appleton, WI
Complete transactions using point of sale software and ensure all patient accounts are current and accurate. Share personal Chiropractic experience and stories.
$16 - $18 an hour
Quick Apply

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Front Office Coordinator

Wisconsin Institute of Functional Medicine -
Appleton, WI

Quick Apply

Job Details

Full-time
$19 - $23 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Customer communication
Teamwork
Sales
Medical scheduling
Bachelor's degree
Attention to detail
Patient interaction

Full Job Description

Front Office Coordinator (Patient Experience & Clinic Flow)
34 hours/week | 7 AM - 4:30 PM | Onsite | 4 days/week (Fridays Off)

Wisconsin Institute of Functional Medicine (WIFM) is seeking a Front Office Coordinator. This role is the conductor of the clinic.

You are the calm in the busy moments, the welcoming face patients remember, and the steady presence that helps providers do their best work. You don’t just “check people in” — you orchestrate the flow of the clinic, anticipate needs, and create an experience where patients feel genuinely cared for from the moment they walk in.

If you love people, notice details others miss, and can hold warmth and professionalism even on challenging days, this role may be for you.

We are hiring two Front Office Coordinators to work as a team at the heart of our clinic.

Our Core Values

RELIABILITY | TEAMWORK | INTEGRITY | PATIENTS FIRST
We do what we say we’ll do, support one another, and serve with excellence.

Who Thrives in This Role

This role is for you if you...

Are genuinely a people person — not performative, but sincere
Can stay calm, kind, and professional even when you’re internally stressed
Notice details, patterns, and energy in a room
Enjoy juggling multiple priorities without losing warmth
Take pride in creating order, flow, and a welcoming environment
Understand that how you make people feel matters as much as what you do
Want to be part of something meaningful, not just clock in and out

This role is NOT for you if you...

Prefer quiet, predictable work with minimal interaction
Get easily flustered when plans change
View patient interaction as an interruption to “real work”
Are looking for a purely administrative or task-based role
Struggle to maintain a friendly, professional presence under pressure

How You’ll Support Our Patients

As a Front Office Coordinator at WIFM, you’ll be a vital part of the care journey — managing day-to-day front office operations while also shaping how our patients feel from the moment they reach out to the moment they leave.

Clinic Flow & Coordination

Orchestrate patient check-in and check-out with warmth, efficiency, and clarity
Maintain awareness of what’s happening across providers, schedules, and rooms
Anticipate bottlenecks and proactively help keep the day running smoothly
Communicate in real time with providers, nurses, and PSRs to support clinic flow
Schedule Mastery
Deeply understand how each provider schedules and works
Help manage schedule adjustments, late arrivals, cancellations, and add-ons
Protect provider time while still prioritizing patient experience
Know which patients need extra support, flexibility, or clear guidance

Patient Experience

Be the welcoming, grounding presence at the front of the clinic
Greet patients by name and help them feel seen and cared for
Answer questions, provide guidance, and calmly handle concerns or confusion
Maintain a positive, professional demeanor — even on busy or stressful days

Front-of-House Leadership

Set the tone for professionalism, kindness, and composure at the front desk
Support teammates during high-volume or challenging moments
Hold standards around communication, organization, and follow-through
Be a steady, solutions-oriented presence when things don’t go as planned

Skills & Abilities for Success

Bring a steady, confident presence to every interaction
Navigate complexity, competing priorities, and constant motion with grace
Stay composed, warm, and communicative under pressure
Anticipate patient and provider needs to elevate the overall experience
Carry yourself with polish, professionalism, and emotional intelligence
Are energized by service and naturally uphold a high standard
Balance kindness with boundaries while protecting clinic flow
Ability to work independently and take ownership of responsibilities
Commitment to a clean, courteous, and professional workplace

Experience & Qualifications

Minimum 3+ years of customer service, sales, and/or call center experience
Strong verbal communication and emotional intelligence
Comfort managing schedules, systems, and multiple moving parts
Clear, compassionate communication — written and verbal
Professional, warm demeanor with strong boundaries
A collaborative spirit and the ability to take initiative
Ability to adapt quickly and stay composed in a dynamic environment
Familiarity with functional medicine is a plus, but not required — curiosity and a growth mindset matter more
(Curiosity, adaptability, and a growth mindset matter more.)

Pay: $19.00 - $23.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

In your own words, what does a five-star patient experience look and feel like from start to finish?
Tell us about a time you took initiative or improved a system without being asked.
Describe a moment where you had to juggle multiple demands at once. How did you prioritize and respond?
How do you typically receive feedback - and how has feedback helped you grow in the past?
What qualities do you believe are essential for someone in a front-desk role in a healthcare setting?
Describe a moment when your energy or attitude influenced a patient or coworker's experience in a positive way.

Work Location: In person

Quick Apply

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front desk coordinator jobs in appleton, wi

Front Office Coordinator

Front Desk Coordinator - Appleton, WI

Membership Coordinator - Neenah

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