Top 1 Spa coordinator Jobs in Appleton, Wi

Care Coordinator
ADVENT —Appleton, WI
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Surgery
- Paid holidays
- Health insurance
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Care Coordinator
ADVENT —Appleton, WI
Bachelor’s degree in healthcare, social work, or related field — or equivalent experience. Confidently discuss costs and payments, providing guidance and…
$20 - $25 an hour
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Patient Care Coordinator
Midwest Dental —Appleton, WI
Answer phones, respond to patient inquiries, and provide outstanding customer service. Support treatment acceptance by helping patients understand next steps…
$18 - $22 an hour

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Client Experience Coordinator (Part-Time with Full-Time Growth Opportunity)
Skin Perfect Spas —Columbus, OH
Maintain a clean, organized, and welcoming reception area. Answer phones, texts, and client inquiries professionally and efficiently. Open and/or close the spa.
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Front Desk Receptionist / Patient Experience Coordinator
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Previous front desk, receptionist, customer service, sales support, or administrative experience preferred. Maintain a calm, clean, professional, and welcoming…
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Care Coordinator

ADVENT -
Appleton, WI

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Collaborate with healthcare professionals
Objection handling (sales technique)
Record keeping
Patient follow-up care
Microsoft Excel
Patient question and concern management
Treatment plan implementation
Spa experience
Microsoft Outlook
Bachelor's degree in social work
Client rapport building
Chiropractor office experience
Health insurance customer support
Patient advocacy
Patient complaint handling
Care documentation
Mid-level
Medical scheduling
One-on-one patient counseling
Emotional support for patients
Overseeing care coordination
Bachelor's degree
Customer engagement
Patient progress monitoring
Deposits
Patient counseling
Social Work
Patient education
Care coordination
Managing patients as a clinical case manager

Full Job Description

Rediscover Purpose with ADVENT

At ADVENT, we do healthcare differently. We focus on innovative solutions and patient-first care. If you're driven, creative, and ready to make an impact, join us.

Now Hiring: Care Coordinator

Location: Appleton, WI

At ADVENT, our Care Coordinators are the heart of the patient experience — connecting patients, providers, and teams to deliver care that’s both seamless and compassionate. This role blends empathy with action, balancing communication, problem-solving, and precision. Care Coordinators are experts in guiding patients through their treatment journey, helping them understand their options, navigate insurance, and experience ADVENT’s unique approach to better breathing and better living. Great position for someone with experience working in a similar position in dermatology, plastic surgery, optical, chiropractic, wellness, weight loss clinic or spa environment.

What You'll Do:

Serve as the primary point of contact for patients and families, building trust and rapport, demonstrating empathy, and providing education to support the treatment plan as directed by the clinic's MD.
Identify and resolve care barriers, confidently addressing patient questions, concerns, or objections, and guiding patients toward successful completion of their care journey.
Balance compassion with efficiency, ensuring patients feel supported without impacting clinic workflow.
Advocate for patients on financial matters, including insurance coverage, estimates/deposits, authorization status, out-of-pocket costs, and pre/post-operative instructions.
Own the patient journey end-to-end, using strong listening, communication, influencing, and problem-solving skills to keep patients motivated and focused on treatment outcomes.
Coordinate scheduling, follow-ups, procedures, and documentation, partnering with staff and surgeons to ensure accurate and timely completion of care.
Monitor patient adherence to care plans, identify gaps in treatment, and proactively engage patients using ADVENT’s value proposition and outcomes.
Confidently discuss costs and payments, providing guidance and recommending next steps in the patient journey with a value-driven approach.

What You Bring:

Proven success in customer engagement within a sales-driven or care coordination environment (inside sales experience preferred)
Bachelor’s degree in healthcare, social work, or related field — or equivalent experience
Skilled in managing insurance, benefits, and cost-of-care discussions with patients
Strong influencer with a passion for guiding patients toward their goals and treatment outcomes
Proficient in medical terminology and comfortable collaborating with providers
Highly organized with exceptional attention to detail and accuracy
Excellent time management; able to work independently, anticipate needs, and plan proactively
Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
Willingness to support at other nearby clinics as needed

Why Choose ADVENT:

16+ days PTO (prorated first year) + paid holidays
Health, dental, and vision coverage with employer-paid HRA
401k match & life insurance
Eligible for quarterly bonuses
Regular business hours - no nights or weekends
A culture that values solutions and encourages growth
Convenient Monday-Friday schedule, Enjoy weekends and evenings for yourself!
This is a full time 32-40 hr/week flex position
Clinic Hours: Monday - Friday, 8am - 4:30pm

Explore more at: ADVENT Careers Website

Quick Apply

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spa coordinator jobs in appleton, wi

Care Coordinator

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