Top 14 Clinic coordinator Jobs in Appleton Wi

Patient Experience Coordinator (Concierge Functional Medicine)
Wisconsin Institute of Functional Medicine —Appleton, WI
- $19 - $23 an hour
- Full-time
- Sales
- Administrative experience
- Clinic
- Health insurance
- Dental insurance
Quick Apply
12h
Physician Coordinator | Ortho Clinic, SSC
Bellin Health —Green Bay, WI
- Full-time
- Mid-level
- High school diploma or GED
- Data entry
- Health insurance
- Tuition reimbursement
Clinical Coordinator
De Pere Smiles —De Pere, WI
- Full-time
- Mid-level
- Clinic
- Children
Quick Apply
Insurance Coordinator
Fresenius Medical Care —Appleton, WI
- Full-time
- Customer service
- Mid-level
- Clinic
Practice Operations Coordinator
Alleviate Pain and Spine —Neenah, WI
- $24 - $26 an hour
- Full-time
- Google Workspace
- Nursing
- Surgery
- Paid holidays
- Health insurance
Quick Apply
External Vendor Graphics Coordinator
Belmark inc —De Pere, WI
- Overtime
- Pass drug screening
- Mid-level
- 3 years
- Profit sharing
- Paid holidays
Quick Apply
Graphics Coordinator
Belmark inc —De Pere, WI
- Overtime
- Pass drug screening
- Mid-level
- Travel
- Profit sharing
- Paid holidays
Quick Apply
7d
Patient Care Coordinator (PCC)
Hearing Clinics of Wisconsin —Appleton, WI
- $17 - $19 an hour
- Full-time
- Private practice
- Clinic
- Data entry
- Paid time off
Quick Apply
Front Desk Coordinator - Appleton, WI
The Joint Chiropractic —Appleton, WI
- $16 - $18 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
- Health insurance
Quick Apply
Shipping & Receiving Coordinator
The AmeriLux Family of Companies —De Pere, WI
- $47,840 - $62,400 a year
- Full-time
- Microsoft Outlook
- Forklift
- Warehouse
- Health insurance
- Dental insurance
Quick Apply
8d
Athletic Coordinator- part-time
Boys & Girls Club Oskosh —Oshkosh, WI
- Part-time
- Microsoft Word
- CPR Certification
- Microsoft Excel
14d
Shipping Coordinator 2nd shift
Central Garden & Pet —Chilton, WI
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Profit sharing
- Paid holidays
Quick Apply
3d

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Receptionist/Patient Care Coordinator
Apple Creek Oral Surgery —Appleton, WI
Scheduling patient visits and answer questions, including billing and preparation. Facilitate guest check-ins and check-outs appropriately and efficiently.
$15 - $25 an hour
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PM Shift Resident Care Coordinator
Eden Senior Care —Oshkosh, WI
Maintains all medical records according to state regulations as directed by the Director of Wellness. Maintains a positive and professional demeanor toward…
$21 - $24 an hour
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Patient Care Coordinator II
Orthopedic One —Westerville, OH
Answers, triages and returns phone calls. Provides coverage for vacation/sick calls from other clinicians. Works with Patient Accounts department to ensure that…
Patient Care Coordinator
Orthopedic One —Gahanna, OH
Various clerical duties including copying, faxing, scanning and filing patient documentation as needed. Coordinates with front desk/registration and clinical…

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clinic coordinator jobs near appleton wi

Patient Experience Coordinator (Concierge Functional Medicine)

Wisconsin Institute of Functional Medicine -
Appleton, WI

Quick Apply

Job Details

Full-time
$19 - $23 an hour
12 hours ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Customer communication
Teamwork
Sales
Call center experience
Schedule management
Adaptability

Full Job Description

Patient Experience Coordinator (Concierge Functional Medicine)
34 hours/week | 7 AM - 4:30 PM | Onsite | 4 days/week (Fridays Off)

Wisconsin Institute of Functional Medicine (WIFM) is seeking a Patient Experience Coordinator. This role is the conductor of the clinic.

You are the calm in the busy moments, the welcoming face patients remember, and the steady presence that helps providers do their best work. You don’t just “check people in” — you orchestrate the flow of the clinic, anticipate needs, and create an experience where patients feel genuinely cared for from the moment they walk in.

If you love people, notice details others miss, and can hold warmth and professionalism even on challenging days, this role may be for you.

We are hiring two Patient Experience Coordinator to work as a team at the heart of our clinic.

Our Core Values

RELIABILITY | TEAMWORK | INTEGRITY | PATIENTS FIRST
We do what we say we’ll do, support one another, and serve with excellence.

Who Thrives in This Role

This role is for you if you...

Are genuinely a people person — not performative, but sincere
Can stay calm, kind, and professional even when you’re internally stressed
Notice details, patterns, and energy in a room
Enjoy juggling multiple priorities without losing warmth
Take pride in creating order, flow, and a welcoming environment
Understand that how you make people feel matters as much as what you do
Take ownership instead of waiting to be told what to do
Welcome feedback and see it as an opportunity to grow
Believe meaningful work requires both compassion and accountability
Are motivated by being part of a mission bigger than yourself
Want to build a career and contribute to something meaningful, not simply punch a clock

This role is NOT for you if you...

Prefer quiet, predictable work with minimal interaction
Get easily flustered when plans change
View patient interaction as an interruption to “real work”
Are looking for a purely administrative or task-based role
Struggle to maintain a friendly, professional presence under pressure
You want a job rather than an opportunity to grow, contribute, and make an impact

How You’ll Support Our Patients

As a Patient Experience Coordinator at WIFM, you’ll be a vital part of the care journey — managing day-to-day front office operations while also shaping how our patients feel from the moment they reach out to the moment they leave.

Clinic Flow & Coordination

Orchestrate patient check-in and check-out with warmth, efficiency, and clarity
Maintain awareness of what’s happening across providers, schedules, and rooms
Anticipate bottlenecks and proactively help keep the day running smoothly
Communicate in real time with providers, nurses, and PSRs to support clinic flow
Schedule Mastery
Deeply understand how each provider schedules and works
Help manage schedule adjustments, late arrivals, cancellations, and add-ons
Protect provider time while still prioritizing patient experience
Know which patients need extra support, flexibility, or clear guidance

Patient Experience

Be the welcoming, grounding presence at the front of the clinic
Greet patients by name and help them feel seen and cared for
Answer questions, provide guidance, and calmly handle concerns or confusion
Maintain a positive, professional demeanor — even on busy or stressful days

Front-of-House Leadership

Set the tone for professionalism, kindness, and composure at the front desk
Support teammates during high-volume or challenging moments
Hold standards around communication, organization, and follow-through
Be a steady, solutions-oriented presence when things don’t go as planned

Skills & Abilities for Success

Bring a steady, confident presence to every interaction
Navigate complexity, competing priorities, and constant motion with grace
Stay composed, warm, and communicative under pressure
Anticipate patient and provider needs to elevate the overall experience
Carry yourself with polish, professionalism, and emotional intelligence
Are energized by service and naturally uphold a high standard
Balance kindness with boundaries while protecting clinic flow
Ability to work independently and take ownership of responsibilities
Commitment to a clean, courteous, and professional workplace

Experience & Qualifications

Minimum 3+ years of customer service, sales, and/or call center experience
Strong verbal communication and emotional intelligence
Comfort managing schedules, systems, and multiple moving parts
Clear, compassionate communication — written and verbal
Professional, warm demeanor with strong boundaries
A collaborative spirit and the ability to take initiative
Ability to adapt quickly and stay composed in a dynamic environment
Familiarity with functional medicine is a plus, but not required — curiosity and a growth mindset matter more
(Curiosity, adaptability, and a growth mindset matter more.)

Pay: $19.00 - $23.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

Describe a moment where you had to juggle multiple demands at once. How did you prioritize and respond?
Describe a moment when your energy or attitude influenced a patient or coworker's experience in a positive way.
Tell us about a time you created an exceptional experience for a patient, customer, or guest. What did you do, and why did it matter?
What are you hoping to find in your next workplace that you have not found elsewhere?
To be considered, please include a link to a video (2 minutes or less) answering the following: What kind of work gives you the greatest sense of purpose and fulfillment, and why do you believe you'd be a good fit for this role?

Work Location: In person

Quick Apply

Refine Your Search

clinic coordinator jobs in appleton wi

Patient Experience Coordinator (Concierge Functional Medicine)

Physician Coordinator | Ortho Clinic, SSC

Clinical Coordinator

Insurance Coordinator

Practice Operations Coordinator

External Vendor Graphics Coordinator

Graphics Coordinator

Patient Care Coordinator (PCC)

Front Desk Coordinator - Appleton, WI

Shipping & Receiving Coordinator

Athletic Coordinator- part-time

Shipping Coordinator 2nd shift

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