Top 72 Patient coordinator Jobs in Appleton Wi

Practice Operations Coordinator
Alleviate Pain and Spine —Neenah, WI
- $24 - $26 an hour
- Full-time
- Google Workspace
- Nursing
- Surgery
- Paid holidays
- Health insurance
Quick Apply
18h
MDS Coordinator
Rennes Health & Rehab Center —Appleton, WI
- Call employer
- Skilled nursing facility
- RN License
- Mid-level
- Tuition reimbursement
Quick Apply
1d
Admissions Director
Eden Senior Care —Appleton, WI
- $50,000 - $65,000 a year
- Full-time
- Skilled nursing facility
- Hospital
- Inpatient
- Health insurance
- Dental insurance
Quick Apply
8d
Vascular Specialty Scheduler - MA/LPN
Fox Valley Surgical Associates, Ltd. —Appleton, WI
- Full-time
- Nursing
- Surgery
- Writing skills
- Disability insurance
- Health insurance
Quick Apply
Patient Care Coordinator
Midwest Dental —Appleton, WI
- $18 - $22 an hour
- Dental office
- 1 year
- Communication skills
- Health savings account
- Disability insurance
Care Coordinator
ADVENT —Appleton, WI
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Surgery
- Paid holidays
- Health insurance
Quick Apply
Patient Care Coordinator (PCC)
Hearing Clinics of Wisconsin —Appleton, WI
- $17 - $19 an hour
- Full-time
- Private practice
- Clinic
- Data entry
- Paid time off
Quick Apply
10d
Patient Access Team Lead
Neuroscience Group —Appleton, WI
- $23 - $28 an hour
- No weekends
- Mentoring
- Epic
- Senior level
- Profit sharing
- Health savings account
Quick Apply
13h
MDS Registered Nurse
St. Joseph Residence —New London, WI
- $91,500 - $95,000 a year
- Weekends as needed
- Background check
- CPR Certification
- Nursing
- Disability insurance
- Health insurance
Quick Apply
2d
LPN Private Duty Pediatrics-Kimberly, WI
Optum —Kimberly, WI
- $24.10 - $36.15 an hour
- Full-time
- CPR Certification
- Writing skills
- BLS Certification
Quick Apply
MDS Coordinator
Brewster Village —Appleton, WI
- $75,566 - $85,051 a year
- Full-time
- Background check
- CPR Certification
- Nursing
- Health savings account
- Disability insurance
Quick Apply
LPN Visit Nurse- Chilton
Optum —Chilton, WI
- $24.10 - $36.15 an hour
- Full-time
- CPR Certification
- Writing skills
- BLS Certification
Quick Apply
Patient Services Coordinator
PT Solutions Physical Therapy —Neenah, WI
- $18 - $22 a year
- Full-time
- Customer service
- HIPAA
- High school diploma or GED
- Paid time off
Quick Apply
6d
Insurance Coordinator
Fresenius Medical Care —Appleton, WI
- Full-time
- Customer service
- Mid-level
- Clinic
5h
Patient Access Rep (Reception) / Telecommunications Float (Switchboard)
Neuroscience Group —Appleton, WI
- $18 - $24 an hour
- Full-time
- Computer literacy
- Clinic
- Neurology
- Profit sharing
- Health savings account
Quick Apply
Rehab Assistant - Full-time Tues-Fri, Ashwaubenon Clinic
Children's Wisconsin —Ashwaubenon, WI
- Full-time
- BLS Certification
- High school diploma or GED
- Clinic
Collaborative Care Coordinator
Avergent —Green Bay, WI
- $20 - $26 an hour
- Part-time
- Mid-level
- Outpatient experience
- 3 years
Quick Apply
8d
Front Desk Coordinator - Appleton, WI
The Joint Chiropractic —Appleton, WI
- $16 - $18 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
- Health insurance
Quick Apply
Videoconference Coordinator LTE (part time)
State of Wisconsin - Health Services —Oshkosh, WI
- $21.05 an hour
- Temporary
- Background check
- Microsoft Outlook
- Current TB test
Physician Coordinator | Ortho Clinic, SSC
Bellin Health —Green Bay, WI
- Full-time
- Mid-level
- High school diploma or GED
- Data entry
- Health insurance
- Tuition reimbursement
7d

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Practice Operations Coordinator

Alleviate Pain and Spine
Neenah, WI

Quick Apply

Job Details

Full-time
$24 - $26 an hour
18 hours ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Google Workspace
Practice management software
Patient management software
Records management
Medical records
Productivity software
Clinical confidentiality policies
Cross-functional communication

Full Job Description

About the Role

Alleviate Pain and Spine and Surgery Center of the Fox Valley are growing organizations committed to delivering exceptional, patient-centered care. With that growth comes real operational complexity — new staff, evolving systems, expanding processes, and a leadership team of high performers who need more execution capacity, not more responsibility on their plates.The Operations & Clinical Coordinator is the person who makes things happen. This role exists to own the tasks, processes, and follow-through that our clinical and operational leaders currently absorb on top of their core responsibilities. You will serve all three departments — clinical operations, business operations, and nursing/surgical services — as a single, shared resource who can move between environments, prioritize competing needs, and finish what you start.This is not a support role. It is an execution role. The right candidate sees a task and owns it end-to-end without being reminded.

Two Clinic locations:

De Pere, WI

Neenah, WI

What You Will Own

New Employee Orientation & Onboarding

Serve as the primary coordinator for all new hire onboarding — clinical, administrative, and surgical
Develop and maintain onboarding checklists, schedules, and orientation materials for each department
Coordinate Day 1 logistics: access credentials, equipment, introductions, compliance training, system logins
Conduct general orientation sessions (organizational culture, policies, workflows, key contacts) so that department leaders provide only role-specific clinical guidance
Track onboarding completion and flag open items to the appropriate supervisor
Reduce department leader time investment in onboarding from 1–2 days per hire to 2–4 focused hours
Coordinate and schedule 30, 60, 90-day check ins with appropriate leaders

Process Documentation & Improvement

Document existing workflows, SOPs, and operational processes that currently live only in people’s heads
Identify gaps, redundancies, and inefficiencies in daily operations and bring forward solutions
Maintain a comprehensive, up‑to‑date library of procedure manuals, reference documents, training materials, and policies, ensuring all content remains current and compliant across all areas.
Support implementation of new systems, software, and processes — coordinating training, adoption, and troubleshooting across departments

Day-to-Day Operational Support

Provide direct task-based support to the Manager of Clinical Operations, Business Supervisor, and Director of Nursing
Manage scheduling logistics, vendor coordination, supply-chain follow-ups, and other recurring operational tasks
Track open action items across departments and ensure nothing falls through the cracks
Prepare reports, summaries, and status updates for leadership as requested
Serve as a first line point of contact for staff questions that can be answered without escalating to a supervisor

Compliance & Credentialing Support

Maintain and track staff licensure, certifications, compliance and education training completion
Send proactive reminders and coordinate renewals before expiration
Support regulatory readiness — organize documentation, audit preparation materials, and inspection bindersCross-Departmental Communication
Bridge communication gaps between clinical operations, business operations, and surgical services
Relay decisions, updates, and directives clearly and in a timely manner
Attend operational meetings, capture action items, and follow up on assignments

What We Are Looking For

Required Qualifications

Associate’s or Bachelor’s degree in healthcare administration, nursing, business, or a related field — OR equivalent experience in a clinical or healthcare operations environment
Minimum 2 years of experience in a healthcare, surgical, or multi-department operational role
Demonstrated ability to manage multiple concurrent tasks and see each to completion without ongoing supervision
Proficiency with electronic health records (EHR), practice management software, and Microsoft Office / Google Workspace
Strong written and verbal communication skills — able to communicate clearly with clinical staff, administrative staff, and leadership

Preferred Qualifications

Healthcare or business operations background with exposure to clinical operations or quality improvement
Experience in ambulatory surgery, pain management, or spine care environments
Familiarity with HIPAA, OSHA, and accreditation standards (AAAHC, TJC)
Experience creating or improving operational SOPs, onboarding programs, or training materials

The Non-Negotiables

Ownership mentality. You do not wait to be reminded. When you take on a task, it gets done.
Detail orientation. You catch what others miss. Documentation, compliance tracking, and process execution are strengths, not chores.
Adaptability. You can context-switch between a clinical question, a vendor call, and a scheduling conflict in the same afternoon — and perform well in all three.
Discretion. You will handle sensitive patient, staff, and business information. Confidentiality is non-negotiable.
Team-first attitude. This role exists to make three high-performing leaders more effective. Success is measured by what they no longer have to carry.

What Success Looks Like

At 30 days: You have completed your own onboarding, shadowed all three departments, documented the top 10 recurring tasks you will own, and taken your first orientation off a leader’s plate.

At 90 days: New hire onboarding runs through you. You have a working SOP library started. Each of the three leaders has identified at least two recurring responsibilities they have delegated to you permanently.

At 6 months: Operations run more smoothly because you made them that way. Processes are documented. Onboarding is consistent. Leadership is spending their energy on clinical quality and strategic growth.

Compensation & Benefits

Competitive salary commensurate with experience
Health, dental, and vision insurance
Paid time off and holidays
Supportive, mission-driven team environment
Opportunity to grow with two expanding organizations

Pay: $24.00 - $26.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

patient coordinator jobs in appleton wi

Practice Operations Coordinator

MDS Coordinator

Admissions Director

Vascular Specialty Scheduler - MA/LPN

Patient Care Coordinator

Care Coordinator

Patient Care Coordinator (PCC)

Patient Access Team Lead

MDS Registered Nurse

LPN Private Duty Pediatrics-Kimberly, WI

MDS Coordinator

LPN Visit Nurse- Chilton

Patient Services Coordinator

Insurance Coordinator

Patient Access Rep (Reception) / Telecommunications Float (Switchboard)

Rehab Assistant - Full-time Tues-Fri, Ashwaubenon Clinic

Collaborative Care Coordinator

Front Desk Coordinator - Appleton, WI

Videoconference Coordinator LTE (part time)

Physician Coordinator | Ortho Clinic, SSC

I want to receive the latest job alert for patient coordinator in appleton wi

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