Top 1016 Academic coordinator Jobs in Arcadia Ca

Academic Program Coordinator, Academic Operations
USC —Los Angeles, CA
- $28.00 - $32.50 an hour
- Overtime
- Google Workspace
- Mid-level
- University
- Health insurance
- Dental insurance
3d
Academic Operations Coordinator
oakenfort capital —Arcadia, CA
- $21 - $26 an hour
- Full-time
- School experience
- High school
- English
Quick Apply
Academic Coordinator II
UCLA —Los Angeles, CA
- $87,616 - $170,668 a year
- Online Application
- School experience
- Doctoral degree
- Bachelor of Science
Academic Program Assistant
USC —Los Angeles, CA
- $25.32 - $33.95 an hour
- Hybrid work
- Psychiatry
- Customer service
- Mid-level
Academic Programs Coordinator
UCLA —Los Angeles, CA
- $74,445 - $152,460 a year
- Full-time
- Hybrid work
- Background check
- School experience
- Nursing
6d
Admissions and Records Coordinator
Rio Hondo College —Whittier, CA
- $7,747.98 - $9,914.07 a month
- Online Application
- Microsoft Excel
- Microsoft Outlook
- High school
2d
Research Administrative Coordinator - Neurosciences
Cedars-Sinai —Los Angeles, CA
- $26.24 - $44.61 an hour
- 8 hour shift
- Mid-level
- Office
- High school diploma or GED
Administrative Assistant
California Institute of Technology —Pasadena, CA
- $20 - $33 an hour
- Full-time
- School experience
- Microsoft Excel
- Mid-level
- Paid holidays
- Health insurance
Admissions Assistant and Database Coordinator
Marlborough School —Los Angeles, CA
- $65,000 - $85,000 a year
- Weekends as needed
- Google Workspace
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
9d
Materials and Vendor Services Coordinator - Surgical Supplies - 8-Hour Day Shift
Cedars-Sinai —Los Angeles, CA
- $28.19 - $43.69 an hour
- 8 hour shift
- Surgery
- Customer service
- Word processing
Faculty Services Coordinator
UCLA —Los Angeles, CA
- $32.20 - $51.36 an hour
- Full-time
- Hybrid work
- Background check
- School experience
- 18 years or older
8d
Human Resources Coordinator - Systems, Compliance, and Labor Relations
Rio Hondo College —Whittier, CA
- $7,997.75 - $10,209.75 a month
- Online Application
- Microsoft Access
- Customer service
- Computer literacy
10d
Child Development and Child Care Head Teacher
Glendale Unified School District —Glendale, CA
- $41,808 - $67,651 a year
- Full-time
- School experience
- Classroom
- CPR Certification
- Health insurance
- Retirement plan
Quick Apply
After-School Program Leader – Whittier
Woodcraft Rangers —Whittier, CA
- $21.63 - $26.12 an hour
- Part-time
- School experience
- Computer literacy
- Basic math
9d
After-School Program Leader (Floater) – Whittier
Woodcraft Rangers —Whittier, CA
- $21.63 - $26.12 an hour
- Part-time
- School experience
- Computer literacy
- Basic math
7d
Senior Clinical Research Coordinator
Siri HealthCare Services Inc. —Los Angeles, CA
- $45.50 - $65.50 an hour
- Contract
- No experience needed
- Mid-level
- Supervising experience
Quick Apply
Family Engagement Coordinator
Los Angeles Education Partnership —Pomona, CA
- $44,250 - $57,500 a year
- Full-time
- School experience
- Bachelor of Science
- Mid-level
Quick Apply
10d
Special Education Advocate
CPR-LA —Bellflower, CA
- $22 - $25 an hour
- Full-time
- Background check
- Spanish
- Current TB test
- Health insurance
- Dental insurance
Quick Apply
MSOT Site Coordinator
Stanbridge University —Alhambra, CA
- Full-time
- Background check
- Laboratory
- Classroom
Quick Apply
4d
After-School Program Leader (Middle School) – South Gate
Woodcraft Rangers —South Gate, CA
- $21.63 - $26.12 an hour
- Part-time
- School experience
- Computer literacy
- Basic math
9d

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Academic Program Coordinator, Academic Operations

USC -
Los Angeles, CA

Apply Now

Job Details

$28.00 - $32.50 an hour
3 days ago

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Vision insurance
Opportunities for advancement
Retirement plan

Qualifications

Customer communication
Project management experience in education
Database management
Quality data entry

Full Job Description

Academic Program Coordinator, Academic Operations

USC is a leading private research university located in Los Angeles—a global center for arts, technology, and international business. As the city’s largest private employer, responsible for more than $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units.

As a USC employee, you will enjoy excellent benefits and perks while becoming part of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work.

Opportunity to Join

The USC Thornton School of Music is seeking a highly organized, detail-oriented Academic Program Coordinator to provide administrative, financial, and operational support for academic and programmatic activities. For more information about the school, please visit us at http://music.usc.edu/.

This position plays a critical role in ensuring the efficient coordination of curricular offerings, events, guest engagements, financial transactions, scheduling, and administrative operations. The position also supports the planning and coordination of recurring academic program activities and annual operational cycles to ensure the consistent delivery of program objectives in the Division of Contemporary Music. For more information about the program, please visit us at https://music.usc.edu/departments/contemporary-music/.

The successful candidate will be a proactive problem-solver with exceptional customer service skills, strong financial and administrative experience, and the ability to manage multiple priorities in a fast-paced environment. This role requires sound judgment, attention to detail, and the ability to work independently while collaborating effectively with faculty, staff, students, and external partners. The successful candidate will demonstrate initiative and take ownership of recurring responsibilities and annual processes, ensuring projects are carried through to successful completion. The individual will serve as a proactive administrative partner by anticipating needs, monitoring critical deadlines, maintaining operational continuity, providing timely reminders and follow-up, and contributing ideas that support program growth and excellence.

This position is 100% onsite at USC's University Park Campus.

Primary Responsibilities - Administrative & Program Support

Provide comprehensive administrative support for academic and departmental operations while working closely with the Program Chair to support the implementation of program priorities and ongoing academic operations.

Coordinate meetings, events, guest visits, and special projects.

Maintain and proactively manage calendars, schedules, program timelines, and recurring annual program activities.

Facilitate communication among faculty, staff, students, and external partners.

Manage document preparation, correspondence, and records.

Support onboarding activities for faculty, guests, speakers, and other visitors.

Provide reporting each semester on faculty teaching duties and assignment of students to faculty studios; monitor changes in student enrollment in specified instructional activities.

Partner with the Program Chair to anticipate operational needs, monitor critical timelines, and support strategic priorities through proactive planning, communication, and follow-through.

Financial & Budget Administration

Handle budget tracking, processing, and reconciliation.

Process purchase orders, requisitions, invoices, and reimbursements.

Coordinate vendor setup and payment processing.

Monitor expenditures and maintain accurate financial records.

Support travel arrangements and expense reporting.

Generate financial and operational reports as needed.

Event & Guest Coordination

Coordinate logistics for meetings, events, and special programs.

Manage guest scheduling, travel arrangements, and campus visits.

Support both on-site and off-site activities as required.

Oversee event planning and coordinate operational resources and services, delivering day-of support to ensure events run efficiently and effectively.

Data Management & Reporting

Maintain accurate records, databases, program documentation, and documentation of recurring annual processes to support continuity and consistent program operations.

Prepare reports and track key operational metrics.

Monitor deadlines and ensure timely completion of assigned processes.

Support data collection and reporting initiatives.

Preferred Qualifications

Bachelor's degree or equivalent combination of education and experience.

Two or more years of progressively responsible administrative, operations, program coordination, or financial support experience.

Strong financial acumen, including budget tracking, invoice processing, and vendor management.

Advanced proficiency with Microsoft Excel, Google Workspace, Microsoft Office, Workday, and other technology platforms such as SIS and Concur.

Strong organizational and project management skills.

Exceptional customer service orientation with a demonstrated commitment to responsiveness, professionalism, discretion, relationship-building, and delivering a high level of support to faculty, students, staff, alumni, guests, and external partners.

Demonstrated ability to manage projects and recurring annual processes through planning, execution, and follow-through.

Demonstrated ability to work independently, prioritize competing demands, and meet deadlines.

Excellent written and verbal communication skills.

Experience in higher education, event coordination, business operations, or administrative services is preferred but not required.

Demonstrated ability to anticipate stakeholder needs, exercise sound judgment, and take proactive action to support organizational goals and leadership priorities.

Additional Information

This position requires regular, on-site presence and is 100% on-site at USC's University Park Campus.

Scheduling flexibility is required, including occasional overtime, evening and weekend work to support events and operational needs.

Due to critical business operations and peak activity periods, certain blackout periods for vacation and time-off requests may apply.

Candidates do not need a music background or performance experience to be successful in this role.

Demonstrated ability to identify opportunities for process improvement, operational efficiency, student engagement, and program enhancement, and to bring forward thoughtful recommendations.

Why USC?

USC has excellent benefits, including health benefits for staff and their family, retirement plans, tuition assistance, professional development opportunities, and access to a vibrant campus community.

We pride ourselves on being a great place to work and offer:

Comprehensive health, dental, and vision coverage

Generous retirement benefits

Tuition assistance for employees and eligible family members

Professional development and career growth opportunities

Discounts to USC sporting events and campus activities

Access to a wide range of employee wellness programs

Salary Hiring Range:

The hourly base salary range for this position is $28.00 – $32.50 per hour.

When extending an offer of employment, USC considers factors including experience, education, skills, internal equity, applicable laws, and organizational needs.

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education Minimum Experience: 2 years. Combined experience/education as substitute for minimum experience Minimum Field of Expertise: Experience in higher education and/or customer service. Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.

Apply Now

Refine Your Search

academic coordinator jobs in arcadia ca

Academic Program Coordinator, Academic Operations

Academic Operations Coordinator

Academic Coordinator II

Academic Program Assistant

Academic Programs Coordinator

Admissions and Records Coordinator

Research Administrative Coordinator - Neurosciences

Administrative Assistant

Admissions Assistant and Database Coordinator

Materials and Vendor Services Coordinator - Surgical Supplies - 8-Hour Day Shift

Faculty Services Coordinator

Human Resources Coordinator - Systems, Compliance, and Labor Relations

Child Development and Child Care Head Teacher

After-School Program Leader – Whittier

After-School Program Leader (Floater) – Whittier

Senior Clinical Research Coordinator

Family Engagement Coordinator

Special Education Advocate

MSOT Site Coordinator

After-School Program Leader (Middle School) – South Gate

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