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13d

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ADMINISTRATIVE ASSISTANT I

State of Arizona -
Phoenix, AZ

Apply Now

Job Details

Full-time
$36,700 a year

Benefits

Paid parental leave
Paid holidays
Disability insurance
Health insurance
Dental insurance
Parental leave
Life insurance
Retirement plan

Qualifications

Correspondence management
Confidential information handling
Trial material preparation assistance
Court record maintenance
Phone communication
Legal office phone management
Word processing
Caseload management
Writing skills
Client file management
Legal document sorting and filing
Scanning
Mail management
Organizational skills
Court case file organization
Document imaging
Telephone systems
Multi-line phone systems
Mail processing
Productivity software
Legal case management
Communication skills
Entry level
File organization
Office phone management
Quality data entry
Time management

Full Job Description

500569

PHOENIX
REMOTE OPTIONS

ATTORNEY GENERAL (DEPT OF LAW)

Full-time

ATTORNEY GENERAL (DEPT OF LAW)

ADMINISTRATIVE ASSISTANT I

Job Location:

Address: 15 South 15th Ave, Phoenix, AZ 85007

Posting Details:

Salary: $36,700

Grade: 13

Closing Date: Open Until Filled

Job Summary:

The Arizona Attorney General’s Office Child and Family Protection Division, Child Support Services Section is seeking an Office Assistant to provide entry-level support for all levels of staff in the Unit including one or more Assistant Attorneys General. This position will be responsible for logging cases in and out of the office and creating working files; gathering and organizing working files for upcoming hearings; cross-referencing cases against calendars provided by the court and case management database; assisting with trial preparation; obtaining documents from court personnel and records department; following through with post-hearing documentation; entering calendar events, deadlines, and case activities in case management database (AZCARES) to track progression of activities, reflect case status and generate follow through action; filing documents in the appropriate working files; organizing and scanning case-related documents into the imaged case file; logging incoming correspondence into AZCARES; mailing case related documents to parties; answering and routing telephone calls on a multi-line phone system and taking messages as appropriate.

Remote Options: This position may offer the ability to work remotely two days a week, based upon the department's business needs and continual meeting of expected performance measures.

Job Duties:

This entry-level position will be responsible for handling incoming calls, filing and organizing records, creating file folders and labels, locating and retrieving requested files, entering data into the case management system, processing USPS and electronic mail, researching returned mail, scanning, requesting documents from court personnel and records department, performing general office clerk duties, and other duties as assigned by management. Duties involve reviewing, creating, and processing materials and information that are confidential by federal and state laws.

Knowledge, Skills & Abilities (KSAs):

Knowledge

Knowledge of Microsoft Office software
Experience operating multi-line phone systems

Skill

Strong customer service skills
Effective organization and time-management skills
Demonstrate clear communication orally and in writing

Ability

Ability to work with interruptions and adapt to changing priorities
Ability to work independently and as part of a team
Ability to perform detailed work with a high degree of accuracy
Ability to follow policies and confidentiality requirements
Ability to accurately input documentation into case management system
Ability to interact positively with client, public and co-workers

Selective Preference(s):

Pre-Employment Requirements:

All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).
Please note, enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at [email protected].

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at [email protected]. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.

Apply Now

Refine Your Search

file clerk/office assistant jobs in arizona

ADMINISTRATIVE ASSISTANT I

CHIEF OF POLICE

Collections Paralegal / Legal Assistant III Supporting the US Attorney's Office

Mortgage Loan Processor - Director of Operations

Part Time or Full Time File Clerk

Administrative Assistant - Talking Stick Resorts Amphitheatre

1404 - Escrow Assistant

1400 - Escrow Assistant

Clerk of the Board Specialist

Finance Clerk Assistant (VOL)

Legal Secretary

Escrow Assistant - Downtown Chandler

1421 - Escrow Assistant

1408 - Escrow Assistant

1425 - Escrow Assistant

Legal Support Clerk

Administrative Support Pool - Various Locations

Patient Care Tech/ Unit Clerk - Ortho

2026-27 Attendance Clerk I - Shadow Mountain HS-REPSOSTED

Patient Care Tech/ Unit Clerk - TMC Rincon Med Surg

I want to receive the latest job alert for file clerk/office assistant in arizona

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ATTORNEY GENERAL (DEPT OF LAW)

ADMINISTRATIVE ASSISTANT I

Address: 15 South 15th Ave, Phoenix, AZ 85007

Salary: $36,700

Grade: 13

Closing Date: Open Until Filled

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