Top 418 Conference coordinator Jobs in Arlington, Va

Conference Center Coordinator
King & Spalding —Washington, DC
- $65,000 - $80,000 a year
- Weekends as needed
- Inventory management
- Ability to walk for extended periods
- Mid-level
- Profit sharing
- Health savings account
5d
Operations Coordinator
Naval Systems, Inc. —Arlington, VA
- $85,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
Events Coordinator
United States Senate Federal Credit Union —Alexandria, VA
- $61,375.95 - $92,063.93 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Free parking
- Health insurance
Quick Apply
6d
Program Coordinator
Allegheny Science & Technology —Washington, DC
- $70,000 - $85,000 a year
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
5d
Oracle Health Project Coordinator - Arlington, VA Office (Executive Admin Support)
Oracle —Arlington, VA
- Microsoft Outlook
- Mid-level
- Office
Conference Senior Coordinator
Smithbucklin —Washington, DC
- $74,000 - $84,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Office Management/Staff Officer- Senior
Parsons —Springfield, VA
- $112,200 - $196,400 a year
- Microsoft Excel
- Microsoft Outlook
- 11+ years
- Wellness program
- Paid holidays
Meeting Coordinator
WilmerHale —Washington, DC
- $67,500 - $84,000 a year
- Full-time
- Mid-level
- Organizational skills
- Computer skills
- Profit sharing
- Paid holidays
Events Coordinator
National Assoc of Counties —Washington, DC
- $65,000 - $70,000 a year
- Full-time
- Hybrid work
- 7 years
- PMP
- Mid-level
Special Event Coordinator
Resources for the Future (RFF) —Washington, DC
- $35 - $45 an hour
- Hybrid work
- Hospitality
- Marketing
- Research
Executive Administrator and Project Coordinator
HII —Springfield, VA
- $78,906 - $120,000 a year
- Email
- Mid-level
- Office
- Master's degree
- Paid holidays
- Health insurance
3d
Events Coordinator
Council on Foreign Relations —Washington, DC
- $63,000 - $67,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Marketing
- Wellness program
- Health insurance
11d
RN MDS Support Nurse
Complete Care at Hyattsville —Hyattsville, MD
- $85,000 a year
- Full-time
- RN License
- Mid-level
Quick Apply
11d
SNF MDS Coordinator (Sign on Bonus)
Burke Health & Rehabilitation Center —Burke, VA
- Full-time
- Nursing
- Skilled nursing facility
- RN License
- Health insurance
- Dental insurance
Quick Apply
Special Education Associate Teacher
Ivymount —Rockville, MD
- From $52,900 a year
- Full-time
- Classroom
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
13d
Regional Territory Manager
Getinge —Washington, DC
- $85,000 - $90,000 a year
- Full-time
- Bachelor of Science
- Mid-level
- 3 years
- Commuter assistance
- Disability insurance
Instructor Quality Specialist-Special Education
University Instructors —Manassas, VA
- $65 an hour
- Temporary
- School experience
- Classroom
- Google Workspace
Control Desk Coordinator RN PM Shift
MedStar Health —Washington, DC
- $89,065 - $162,801 a year
- Full-time
- Nursing
- Surgery
- RN License
ASSISTANT DIRECTOR
Easter Seals Serving DCIMDIVA —District Heights, MD
- $67,500 a year
- Overtime
- Classroom
- Customer service
- Mid-level
- Referral program
Executive Coordinator
National Organization for Women (NOW) —Washington, DC
- Microsoft Outlook
- Computer literacy
- Mid-level
Quick Apply

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Conference Center Coordinator

King & Spalding -
Washington, DC

Apply Now

Job Details

Full-time
$65,000 - $80,000 a year
5 days ago

Benefits

Profit sharing
Health savings account
Disability insurance
401(k)
Flexible spending account
Paid time off
Life insurance

Qualifications

High school diploma or GED
Event customer service

Full Job Description

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.

We are seeking a Conference Center Coordinator in our Washington, D.C. office. The Conference Center Coordinator is responsible for the day-to-day coordination and support of conference center operations in a fast-paced client focused law firm environment. This role serves as a key point of contact for attorneys, business services staff, clients, and visitors, ensuring meetings, events, and conference services are executed seamlessly and in accordance with firm standards. The Conference Center Coordinator works closely with the Conference Center Manager to deliver a high quality, professional experience that reflects the firm’s commitment to excellence, discretion, and client services.

KEY RESPONSIBILITIES:

Coordinate daily conference center operations, including managing room scheduling, overseeing setups and breakdowns, and ensuring seamless turnover for meetings and events throughout the day. Proactively review the daily calendar to anticipate needs, identify potential conflicts, and ensure all meeting spaces are prepared in advance.
Serve as the secondary on-site contact for meeting hosts, attorneys, business services staff, and guests, delivering a consistently professional, responsive, and welcoming experience. Provide clear communication, set expectations, and ensure all client-facing interactions reflect a high standard of service.
Assist with arranging and overseeing room configurations, including furniture layouts, room resets, signage placement, and overall meeting readiness. Conduct pre-event walkthroughs to confirm all details are accurate and aligned with meeting requirements.
Coordinate basic audiovisual needs such as video conferencing, presentations, and hybrid meeting setups, and partner with IT or AV support teams to troubleshoot and resolve technical issues quickly to minimize disruption.
Continuously monitor the conference room scheduling system for updates, changes, and new bookings, ensuring accuracy and addressing any scheduling conflicts or gaps in real time.
Respond promptly to last-minute requests, schedule changes, and service issues, demonstrating flexibility and problem-solving skills while maintaining a high level of organization and attention to detail.
Process catering invoices and reimbursements accurately and in a timely manner, ensuring proper documentation, coding, and adherence to firm policies.
Support special events, high-profile client meetings, and after-hours functions as needed, including coordinating logistics, vendor support, and on-site execution to ensure successful outcomes.
Track and report on room usage, service requests, and operational issues, identifying trends and escalating concerns or recommendations to the Conference Center Manager as appropriate.
Provide coverage for the Conference Center Manager during absences, vacations, or overlapping events, ensuring continuity of operations and decision-making support.
Oversee and maintain inventory of beverages, including water, soft drinks, beer, wine, and spirits for events, ensuring proper stock levels, organization, and compliance with firm guidelines.
Maintain strong coordination with reception, facilities, catering, and IT teams to ensure a cohesive approach to conference services and a seamless experience for all meeting participants.
Work closely with receptionists and submit/upload registration and guest lists to Kastle (building security system) and ensure all event attendees are accounted.
Attend meetings with directors and business professionals when the Conference Center Manager is unavailable.
On occasion, follow up with business development and event personnel after events to discuss outcomes and identify best practices for future initiatives.
Submit requests to facilities regarding conference room maintenance and set-ups on an as needed basis.
Provide Receptionist coverage as needed.

QUALIFICATIONS:

High school diploma or equivalent required.
Associate’s degree or coursework in hospitality management, facilities management, business administration, or related field preferred.
Prior experience in a law firm, professional services firm, corporate conference center, or high-end hospitality environment strongly preferred.
Demonstrated experience supporting client facing meetings, executive level events, or confidential business functions.
Familiarity with the expectations of a legal or professional services environment, including discretion, confidentiality, and high service standards.
An equivalent combination of education, training, and relevant experience will be considered.
Strong customer service orientation with a polished, professional demeanor appropriate for a client-facing law firm environment.
Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.

OTHER:

Flexibility to work early mornings, evenings, or occasional weekends based on business and client needs.

Ability to stand and walk for extended periods throughout the conference center, client reception areas, and adjacent office spaces.
Ability to lift, carry, push, or pull items such as chairs, tables, signage, catering trays, and supplies weighing up to approximately 30–40 pounds, with or without reasonable accommodation.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

Pay Transparency Range:

Washington, DC: The anticipated annualized salary is $65,000 - $80,000

The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.

Apply Now

Refine Your Search

conference coordinator jobs in arlington, va

Conference Center Coordinator

Operations Coordinator

Events Coordinator

Program Coordinator

Oracle Health Project Coordinator - Arlington, VA Office (Executive Admin Support)

Conference Senior Coordinator

Office Management/Staff Officer- Senior

Meeting Coordinator

Events Coordinator

Special Event Coordinator

Executive Administrator and Project Coordinator

Events Coordinator

RN MDS Support Nurse

SNF MDS Coordinator (Sign on Bonus)

Special Education Associate Teacher

Regional Territory Manager

Instructor Quality Specialist-Special Education

Control Desk Coordinator RN PM Shift

ASSISTANT DIRECTOR

Executive Coordinator

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