Top 259 Maintenance coordinator Jobs in Arlington Heights, Il

Service Coordinator
Premier Mechanical Inc —Addison, IL
- Full-time
- Bachelor of Science
- Mid-level
- Communication skills
9d
Maintenance Director/Building Services Coordinator - Full-time- Arden Courts Glen Ellyn $3,000 Sign
Arden Courts —Glen Ellyn, IL
- $62,000 - $66,500 a year
- Full-time
- English
- Mid-level
- High school diploma or GED
- Paid holidays
- Health insurance
Patient Service Coordinator
ORTHOPEDIC ASSOCIATES S.C. —Arlington Heights, IL
- From $18 an hour
- Part-time
- Bilingual
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Maintenance Coordinator
Penske Truck Leasing —Waukegan, IL
- $25 an hour
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Service Coordinator
Averus Inc. —Gurnee, IL
- $18 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Operations Coordinator
SLI LLC —Elk Grove Village, IL
- $22 - $24 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Data entry
- Health insurance
- Dental insurance
Quick Apply
3d
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Social Services Coordinator
Lutheran Life Communities —Arlington Heights, IL
- $58,000 - $64,000 a year
- Full-time
- Background check
- Skilled nursing facility
- Pass drug screening
- Dental insurance
- Tuition reimbursement
Quick Apply
23h
Operations Coordinator
Wieland —Wheeling, IL
- $24 - $36 an hour
- Full-time
- Microsoft Word
- High school diploma or GED
- In-person
- Health savings account
- Paid holidays
Service Coordinator
Komori America Corp —Rolling Meadows, IL
- $27 - $32 an hour
- Full-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
Coordinator - Health Services
Community Consolidated School District 15 —Palatine, IL
- Online Application
- Mid-level
Registry Implementation Coordinator (Customer Service, Data, IT/Help Desk Support) - Schaumburg, IL
American Society of Anesthesiologists —Schaumburg, IL
- $29 - $35 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
LTSS Service Care Coordinator
Meridian Illinois —Elgin, IL
- $22.94 - $38.79 an hour
- Full-time
- Hybrid work
- Nursing
- Up to 50% travel
- RN License
- Paid holidays
- Health insurance
Service Coordinator
Convergint Technologies LLC —Hoffman Estates, IL
- $23.52 - $32.93 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Paid parental leave
3d
DOMESTIC OPERATIONS COORDINATOR
Transgroup Express, LLC —Franklin Park, IL
- $28 - $35 an hour
- 8 hour shift
- Computer literacy
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
Fleet Operations & Compliance Coordinator
PAS CHASSIS SERVICECO LLC —Lombard, IL
- $62,000 - $72,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
HR Operations Coordinator (Hybrid)
Claire's Essentials LLC —Rosemont, IL
- $20.50 - $25.00 an hour
- Full-time
- Administrative experience
- Bachelor's degree
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Patient Services Coordinator (Full-Time, Day Shift) – Arlington Heights
Comprehensive Prosthetics & Orthotics —Arlington Heights, IL
- $20 - $21 an hour
- Full-time
- HIPAA
- Mid-level
- Outpatient experience
- Opportunities for advancement
Quick Apply
9d
Merchandise Operations Coordinator
Crate and Barrel —Northbrook, IL
- $20 - $25 an hour
- Email
- Google Workspace
- Merchandising
- Mid-level
- Store discount
- Disability insurance
Technical Services Coordinator
Greenwood Associates Inc. —Niles, IL
- $25 - $30 an hour
- Full-time
- Customer service
- Computer literacy
- Mid-level
- Paid holidays
- Disability insurance

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maintenance coordinator jobs near arlington heights, il

Service Coordinator

Premier Mechanical Inc -
Addison, IL

Apply Now

Job Details

Full-time
9 days ago

Qualifications

Customer communication
AI tools proficiency

Full Job Description

Position Overview

As a Service Coordinator, you are the cornerstone of the Service Department — responsible for managing the full lifecycle of service work: from initial inquiry to quoting, dispatch, billing, and collections. This role requires a solution-driven self-starter who thrives under pressure, works independently, and takes ownership without constant oversight.

You'll manage service quotes, dispatching, customer communications, and billing. Success in this role requires strong coordination skills, high attention to detail, and the judgment to act decisively in fast-moving situations.

Principal Responsibilities

Field Operations & Resource Coordination

Collaborate with the Service Manager to plan and schedule all service work, including requests initiated by the Construction Department.
Dispatch technicians for service calls, preventive maintenance, repairs, and construction assists; strategically assigning based on skill set, job requirements, and opportunities for training and development.
Maintain ownership of assigned schedules and communicate changes promptly.
Coordinate assigned work from initiation through completion while maintaining clear communication with all stakeholders.
Adjust daily schedules based on technician availability and job changes.
Procure parts and materials, coordinate jobsite tools, cranes, lifts, and shop truck dispatch.
Schedule and manage subcontractors for HVAC-related repairs and installations.

Invoicing, Cost Reconciliation & Accounts Receivable

Review technician notes and supporting documentation to generate accurate and detailed invoices.
Reconcile job costs (labor, materials, rentals, subcontractors) before billing.
Generate timely invoices and support accounts receivable activities as assigned.
Review accounts receivable aging reports, document customer communications, and escalate significant concerns as necessary.
Identify discrepancies promptly and work toward timely resolution.

Quoting & Estimating

Analyze technician notes and service data to produce accurate, detailed quotes.
Identify patterns and ensure quotes reflect the full scope of work and customer needs.
Verify that pricing and supporting documentation are complete and accurate before work proceeds.

Administrative & Stakeholder Support

Coordinate with project managers, account managers, and internal teams to support service work and ensure customer satisfaction through clear, professional communication.
Maintain accurate customer records, site information, service histories, and supporting documentation.
Maintain accurate and timely information within company systems, logs, trackers, and other designated systems of record.
Manage tax exemption certificates and coordinate insurance documentation.
Promote a safe and compliant work environment.
Identify opportunities for continuous improvement and assist in developing new processes and procedures when necessary.

Work Ethic & Culture Fit

We value people who:

Take ownership of their work and maintain high standards of quality and accountability.
Exercise sound judgment and communicate professionally.
Use tools such as artificial intelligence and automation to improve efficiency and accuracy.
Demonstrate initiative rather than waiting for direction.
Understand that the absence of an established process does not prevent progress and are willing to develop solutions when needed.
Escalate concerns promptly rather than allowing problems to remain unresolved.
Adapt quickly to changing priorities and operational demands.
Handle feedback professionally and implement changes when necessary.
Show up, follow through, and go the extra mile when needed.
Understand that operations succeed through teamwork, communication, and accountability rather than titles.

Additional Responsibilities

The responsibilities outlined above describe the general nature and scope of the position and are not intended to be an exhaustive list of duties and responsibilities.

Operational needs evolve continually, and employees may be assigned additional responsibilities as business needs require.

Requirements

Previous HVAC service or coordination experience strongly preferred
A solution-oriented mindset and ability to work independently
Proven ability to thrive in a fast-paced, high-pressure environment
Exceptional organizational skills with the ability to manage competing priorities
Excellent judgment and discretion when handling sensitive or time-critical issues
A reliable, responsive, and positive work ethic with high standards for quality and integrity
Meticulous attention to detail, especially in quoting, invoicing, and documentation
The ability to receive and implement feedback without taking it personally
Strong written and verbal communication skills
Comfort with technology and a willingness to leverage tools like AI to improve workflows
Consistent and reliable attendance

PI286445442

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Refine Your Search

maintenance coordinator jobs in arlington heights, il

Service Coordinator

Maintenance Director/Building Services Coordinator - Full-time- Arden Courts Glen Ellyn $3,000 Sign

Patient Service Coordinator

Maintenance Coordinator

Service Coordinator

Operations Coordinator

Coordinator, Administrative Services

Social Services Coordinator

Operations Coordinator

Service Coordinator

Coordinator - Health Services

Registry Implementation Coordinator (Customer Service, Data, IT/Help Desk Support) - Schaumburg, IL

LTSS Service Care Coordinator

Service Coordinator

DOMESTIC OPERATIONS COORDINATOR

Fleet Operations & Compliance Coordinator

HR Operations Coordinator (Hybrid)

Patient Services Coordinator (Full-Time, Day Shift) – Arlington Heights

Merchandise Operations Coordinator

Technical Services Coordinator

I want to receive the latest job alert for maintenance coordinator in arlington heights, il

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