Kaplan Homes Unlimited is a respected custom home builder based in Sedro-Woolley, WA, known for its craftsmanship, integrity, and strong community reputation. Serving Skagit, Whatcom, Island, and San Juan counties. Kaplan’s work spans full remodels, custom luxury builds, and distinctive projects (like custom cabins, and hangar homes) —some of which have been featured in The New York Times for their innovative design. Most recently, a social media showcase of premier regional architecture firms highlighted eight homes, two of which were built by Kaplan.
Kaplan Homes regularly partners with leading Pacific Northwest architecture firms—including Miller Hull, Prentiss Balance Wickline, Hoedemaker Pfeiffer, and SHED Architects—to bring tailored, design-forward residential and small commercial projects to life. These collaborations reflect a shared commitment to thoughtful craftsmanship, environmental sensitivity, and the unique character of each site.
We are seeking a highly organized and detail-oriented Operations Coordinator/Bookkeeping and Project Support to join our growing team. This position is a unique blend of accounting support, office operations, and project coordination. The ideal candidate enjoys variety in their workday, is comfortable managing multiple priorities, and can effectively support both office administration and construction project teams. This role will begin on a part-time basis, with the potential to transition into a full-time position as business needs and mutual interest align.
We're looking for someone who enjoys both administrative and project-based work, takes ownership of their responsibilities, and wants to grow with a company that values teamwork, accountability, and excellent client service. If you're seeking a position that offers variety, flexibility, and the opportunity to expand into a larger role over time, we've love to hear from you.
To learn more about us, visit our website at kaplanhomesunlimited.com and check out our features in The New York Times “Tiny Island Cabin” and "Living Small" both based in the San Juan Islands.
Responsibilities:
Operations Assistant & Bookkeeping Support
Process and enter accounts payable and credit card transactions
Verify subcontractor invoices when applicable
Assist with vendor management, including W-9 collection and 1099 preparation
Maintain equipment, tool, and vehicle tracking systems
Support ordering and procurement activities
Assist with weekly client communications and project photo management
Support the Accounting Manager with procedure development and process improvement
Scan, organize, and maintain electronic documents
Assist with meeting preparation and general administrative support
Perform additional accounting and operational tasks as needed
Project Coordination & Material Management
Perform material takeoffs from blueprints to support accurate ordering
Procure materials and track deliveries to maintain project schedules
Process and track change orders
Maintain digital project files, plans, permits, and specifications
Support project managers by tracking schedules and following up with subcontractors, suppliers, and internal team members
Review project budgets for accurate coding
Research and prequalify subcontractors, including reference checks
Coordinate with site superintendents and project managers to keep projects moving forward
Qualifications:
Strong organizational skills and exceptional attention to detail
Experience with bookkeeping, accounts payable, project coordination, construction administration, or a related field preferred
Proficiency in Microsoft Office, particularly Excel, Word, and PDF management
Experience with Microsoft Project and Bluebeam is highly preferred
Ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Positive, professional, and customer-focused attitude
Comfortable interacting with clients, subcontractors, and internal team members
Benefits & Perks
Flexible schedule (32–40 hours per week depending on needs). 401k with 3% match
Paid holidays and PTO after eligibility period
Supportive, collaborative work environment
Opportunities to grow with a trusted local company
Stable, long-term role with variety in day-to-day work
Occasional company lunches and team events
Please note: This position requires the specific qualifications above. If you do not meet these qualifications, we kindly ask that you refrain from applying so we can focus on candidates whose backgrounds most closely align with the role.
Pay: $22.00 - $27.00 per hour
Benefits:
Work Location: In person
